Republic of the Philippines Department of Education MIMAROPA REGION DIVISION OF PALAWAN OFFICE OF THE SCHOOLS DIVISION SUPERINTENDENT July 14, 2021 Division MEMORANDUM No. 264, s. 2021 DIVISION POLICY GUIDELINES ON TRANSFER OF TEACHERS IN THE SCHOOLS DIVISION OF PALAWAN To: — OIC Assistant Schools Division Superintendents Chief CID & SGOD Education Program Supervisors Public Schools District Supervisors Public Elementary and Secondary School Heads All Others Concerned 1. The Department of Education, Schools Division of Palawan issues the enclosed Omnibus Policy Guidelines on Transfer of Teachers in the Schools Division of Palawan which takes effect this school year 2021-2022. ls and teachers are directed to mns contained in this Order. 2. All concerned division officials, personnel, and school offi disseminate these guidelines and ensure adherence to the provi This Order shall take effect upon its approval and shall remain in effect unless repealed, amended, or rescinded. All previous issuances relative to this Memorandum which are found inconsistent are deemed superseded or modified accordingly 4, For inquiries, please contact the Admin Services, OSDS (AO V, AO IV (HR) at telephone number 09177747739, 09171157853. 5. For immediate, widest dissemination, and strict compliance of all concerned. ROGE 7 CAPA CESO VI School Division wot Enels: As stated References: DepEd Order No. 22, s. 2013 RA 9155 To be indicated in the Perpetual Index Under the following subjects: POLICY TEACHERS TRANSFERS, f¥ Gov. Salvador P. Socrates Govt. Center PEO Road, Bey. Bancao-Bancao, Puerto Princesa City (04a) 433-6302 E=lwww.depedpalawan.com palawan@deped.gov.ph ‘@ ek Patawan/Deped Tayo-Palawan €fen 8 Republic of the Philippines: Department of Education MIMAROPA REGION DIVISION OF PALAWAN OFFICE OF THE SCHOOLS DIVISION SUPERINTENDENT OMNIBUS POLICY GUIDELINES ON TRANSFER OF TEACHERS IN DEPED DIVISION SCHOOLS DIVISION OF PALAWAN I. Rationale ‘The transfer from one station to another is important to ensure equity of teacher deployment and to comply with government legislations and regulations on employee welfare. The Schools Division Office of Palawan, being large and with schools which are geographically dispersed, is faced with issues on deploying teachers who are not from their municipality or nearby added to the unavailability and/or in some instances oversupply of qualified teachers who are from the locality, hence the concern also in the application of Localization law. This division acknowledges the commitment and sacrifice of those teachers who are assigned in the far-flung areas and/or in areas which are not their own place, all in the name of service to the school children and the community In reference to DepEd Order No. 22, s. 2013, the Schools Division Superintendent may effect the transfer of teacher either voluntary or in the exigency of the service. The purpose of this policy is to put in place the process and procedure in facilitating the transfer of teachers, according to existing laws, rules, and regulations and in response to the need of the schools in this division. Il. Seope This policy covers all the teaching personnel in the Schools Division Office of Palawan who are intending to transfer to other school, district, or within the division. Teachers who are from outside the jurisdiction of DepEd Palawan shall follow the incumbent office’s protocols in their intent, However, action and processing of the same shall follow the applicable process stated in this policy IIL Definition of Terms Exigency of Service. Refers to a situation where service is urgently needed and where any delay in its execution and delivery will adversely affect the outcome of the service to clients and its effective and efficient delivery. Need. The identified number of teacher in a school based on DepEd teacher- ratio standard as a result of Teacher Needs Analysis. New Teacher-Items. These are Teacher —positions given to the SDO by the Central Office as included in the General Appropriations Act (GAA). ‘Transfer. Under Section 11 (c), Rule IV of the Omnibus Rules on Appointments and Other Human Resource Actions, transfer is defined as the movement of employee from one position to @ (048) 433-6392 Elwww.depedpalawan.com D4 0. saver. scrtes Govt. Center PEO Road, By. Bancao-Banao, Pero Princess Cy EXipalawan@deped.gov.ph ‘@ DepEd Palawan/DepEd Tayo-Palawan € azfe) : B Republic of the Philippines Department of Education MIMAROPA REGION DIVISION OF PALAWAN OFFICE OF THE SCHOOLS DIVISION SUPERINTENDENT another which is of equivalent rank, level or salary without gap in the service involving the issuance of an appointment. ‘Vacancy. A teacher item that is declared vacant as a result of promotion, transfer, retirement, death, IV. Policy Statement Pursuant to applicable laws, rules, regulations, and guidelines, the transfer of teachers may be made on account of either the exigency of the service or voluntary. Per Central Office Memorandum DM-PFO-2017-1216 entitled Allocation of the 3rd and Last Batch of New Teaching Positions for Kindergarten to Grade 12 for School Year (SY) 2017- 2018, the Schools Division Superintendent shall have the authority to move senior high school teachers within the division where there is exigency or need of their services since they are division- based plantilla teachers. The transfer of teachers in the exigency of service may be made even without the consent of the teacher in the following cases: a, When the pupil-student ratio of the school is below 35:1 for elementary and 27:1 for secondary level, except when the school is implementing multi-grade classes; b. When there is considerable decrease in enrolment in certain schools arising from evacuation due to armed conflict, natural disasters, resettlement of farailies, closure of large private firms in the area, and other similar circumstances; or c. When the teacher is declared excess by the principal/school head and his/her expertise/area of specialization is needed in another school /district/ division. ‘The following may serve as guide in the decision on who to transfer in the exigency of service: a. Teachers who were last to be hired (Last In, First Out); ». Residents of the barangay or municipality where the school is located; c. Residents of the barangay or municipality of the proposed recipient school: or d. Secondary school teachers teaching subjects other than their areas of specialization; e. Senior High School teachers who are excess in the incumbent school and whose major of specialization is needed in another school. (SHS policy provides for the division-wide and non-school specific deployment policy). In case of voluntary transfer, the following situations should be given a priority: a. When the teacher is declared excess by the School Head and/or his/her expertise/area of specialization is needed in another school/district/ division. b. The teacher has served for more than three to five years outside of his/her home/ barangay / municipality c, The teacher is a bonafide resident of the barangay, municipality, city, or province where the school is located (RA No. 8190, Localization Law), as evidenced by the teacher's voter’s ID. @ tov. satiador . Socrates Govt Center PEO Road, Bay Bancao-Banco, Puerto Princesa Cty @ (048) 433-6392 lwww.depedpalawan.com Ex palawan@deped.gov.ph © DepEd Palawan/DepEd Tayo-PalawanRepublic of the Philippines Department of Education MIMAROPA REGION DIVISION OF PALAWAN OFFICE OF THE SCHOOLS DIVISION SUPERINTENDENT 4. The teacher is joining his/her husband/wife in the same school (RA No. 4670, Magna Carta for Public School Teachers); ¢. She is a nursing mother (PD No. 603, Child and Youth Welfare Code); £. The teacher is a Solo Parent (Solo Parents’ Welfare Act of 2000 RA 8972) g. The teacher’s life is in danger due to armed conflict, hostilities, or other similar circumstances in the area where the school is located; or h. He/She is in poor health condition, as evidenced by pertinent medi effect. records to that V. Procedures ‘The following procedure shall be observed for voluntary transfers: 1.1 Starting July 26, 2021 the teacher may submit a letter addressed to the Schools Division Superintendent on his/her intent to transfer to another school. It must be duly endorsed by his/her School Head through the Public Schools District Supervisor as Ist Endorsement, with the following documents: a) Updated Personal Data Sheet (PDS) b) Service Record ©) Performance Rating d) Certificate of Employment of Spouse e) Voter's ID achers who will apply for transfer in the elementary level are requested to reach the here ink httpsi//tinyurl.com/SDOPal-Transfer-2021-ELEM to accomplish the needed information for recording and assessment purposes. The list of transferees based on the assessment will then be presented to the Schools Division Superintendent for the issuance of Order of Transfer. Like wise , the Junior High School and Senior High Schools are requested to reach these links: https://tinvurl.com/SDOPal-Transfer-2021 -JHS https://tinyurl.com/SDOPal- ‘Transfer-2021-SHS 1.3 For Intent to transfer to other divisions, the HRMO shall prepare the endorsement of the application for transfer to the proper office/s signed by the Schools Division Superintendent. 2. For transfers in the exigency of the service as defined in this policy, the following procedure shall be observed: 2.1 Within the First Quarter of the Year, the School Head may recommend the transfer of teacher/s to the Schools Division Superintendent. The Number of teachers and current enrolment of the school should be attached for reference purposes. aN 3. For reasons of danger to life and health, the teacher may submit a letter of request addressed to the Schools Division Superintendent. It must be duly-endorsed by his/her ‘School Head and District Supervisor with the following documenis: Gov. Salvador P. Socrates Govt. Center PEO Road, Bay. Bancao-Bancao, Puerto Princesa City $ (048) 433-6392 El|www.depedpalawan.com palawan@deped gov.ph ‘@ Dent Palawan/Deptd Tayo-PalawanDepartment of Education MIMAROPA REGION DIVISION OF PALAWAN OFFICE OF THE SCHOOLS DIVISION SUPERINTENDENT a. Medical Records b. Police Blotter/Barangay Blotter ¢. Incident Report 4. Other relevant documents In the assessment for elementary, the following points shall be assigned according to the documents submitted Reasons ‘Supporting Documents Points a. When teacher is * Certification signed by 25 points declared excess bySH —_the School Head and andlor his/her Public Schools District expertise/area of Supervisor specialization is needed in another school/districtdivision b. The teachers has + Service Record 10 years up ~ 10 pts served for more than three + Certification from the 5 to 10 years - 5 pts. (3)to five (5) years outside School Head his/her home/barangay/municipali ty ©. The teacher is a + Teacher's Voter's ID Resident in: bonafide resident of the Barangay — 10 pts barangay, municipality, Municipality — 7 pts city or province where the Provincelcity — 5 pts school is located (RA 8190, Localization Law), as evidenced by teacher's Voter's ID d. The teacher is joining + Marriage Contract 10 points his/her husbandiwife in the + Certificate of same school (RA 4670) Employment of Spouse e. She is a nursing mother Birth Certificate Child is 1 year old & below - 10 pts (PPD No. 603, Child of the child Child is 2 years old and Youth Welfare and up - 5 pts Code) ONO M0 saraort, Socrates Govt. Center EO Roa, Sey. Banco-Danco, Puerto Princesa Cy ©) Jae Eluww.depedpalawan.com ipalawanedeped gov.ph @ Dept Palawan/Depéd Tayo-PalawanRepublic of the Philippines Department of Education MIMAROPA REGION DIVISION OF PALAWAN ‘OFFICE OF THE SCHOOLS DIVISION SUPERINTENDENT f. The teacher is a Solo * Solo Parent ID Below 18 yrs old - 5 Parent (Solo Parents’ + Assessment pts Welfare Act of 2000, —_Result/s on the Above 18 yrs old - 0 Exceptionality or unless the child has a RA 8972) special needs of the _ special need, in which child case the point is still 5. g. The teacher's life is * Police/barangay 10 points in danger due to blotter/s armed conflict, * Incident report hostilities or other * Certification from similar circumstances the MDRRMO or in the area where the _ other authorities on school is located the current state of the area h. He/She is in poor + Medical certificate 10 points. health condition as _signed by evidenced by pertinent Government Doctor medical records for ailments such as, but not limited to: + Cancer © Accident/s © Major operation © Acute or severe health conditions/ ailment i, IPCRF Rating for the * Certification from _4.5-5.0 - 10 points previous school year the Records Section _3.5- 4.4 - 9 points 2.5-3.4 ~6 points Below 2.5 ~ 3 points Total “T00 points 5. For Senior High School transfer applicants, the ASDS in charge of SHS, through the Human (SS. resource Management Office (HRMO) and the Planning Unit, conducts Teacher Needs Analysis (INA) of both the incumbent and the recipient schools. Thereatter, the HRMO notifies the teacher of the action on his/her transfer. In case of several applicants applying in the same school, the point system for Junior HS shall apply. 6. If transfer is approved, the teacher submits, through the Administrative Officer or Administrative Aide, the Recommendation from the recipient school with the following attachments: palawan@deped.gov.ph @ eed Palawan/Deptd Tayo-Palawan BAN ® tou ssnader? secraes Got Contr PEO Ron, Sy. Bancao Banca, Puerto Princes iy — (048) 433-6392 Elwuw.depedpalawan.comNS Republic of the Philippines Department of Education MIMAROPA REGION DIVISION OF PALAWAN ‘OFFICE OF THE SCHOOLS DIVISION SUPERINTENDENT a) Approved Ranking b) Publication ¢) Personal Data Sheet d) ‘Teacher Needs Analysis and ©) Performance Rating 7. Depending on the gravity of reason or cause, the SDS may cause the transfer any time or according to his/her authority. VI. Monitoring and Evaluation ‘The Administrative Officer V /Human Resource Management Office (HRMO) and the Planning Office, in consultation with the Office of the Assistant Schools Division Superintendents, shall regularly monitor the implementation of this policy. The Planning and Research unit of the School Governance and Operations Division shall study, evaluate th¢ efficiency of the mechanisms and recommend amendment and/or revisions/changes in the policy, when necessary. VIL. Refifrences DepEd Order No. 22, s. 2013 RA9ISS VIL. Effectivity This policy shall take effect this school year 2021-2022 after it has been published in the agency website. Gov. Salvador P. Socrates Govt. Center PEO Road, Bay. Bancao-Bancao, Puerto Princesa City (04a) 433-6392 Elwuw.depedpalawan.com palawan@deped.gov.ph ‘@ Depéd Palawan/Depes