Planning Dept (WC)

CUSTOMER MASTER 18 OCTOBER 2021

Steps to follow
1. Log in to the SEA Net page to start the operation
2. Change the work centre to Metal Control
3. Go on application
4. Type Customer or 1001 and press Enter
5. Customer Master Tab will appear on the screen.
6. Under customer master tab there is a search criteria which includes Party
type, party group, party code, party name, sales person, parent party
name, row status, display status, email id and mobile number, scroll
down to fill in the email address and the mobile number (these fields are
optional).
7. Select the appropriate option after clicking the blue button on the Party
Group (party group options include associates, export and dealer, BB etc)
8. Click on the Salesperson and fill in the space provided.
9. Below Customer Group, right click to add a row.
10.Enter the Customer code that can be assigned to individual customers
upon creating the Customer Master.
11.Type the Customer name and press Enter.
12.To add the customer’s address right click on the customer name box and
click on child details, child details window will appear on the screen.
13.Select Customer Address to enter the customers address details.
14.Right click under Default Currency and click on the down arrow in the
space provided to select the required currency.
15.Enter the VAT No for the customer
16.Save.
SALES ORDER CREATION
1. Go to Applications and Type Sales Order jewellery or 2117 and press
Enter.
2. A sales order booking window will appear.
3. Fill in the mandatory fields and click the blue button in front of Category
e.g., Local order.
4. Click the blue button on Customer and type the first letters of the client’s
name.
5. Select the desired name from those appearing on the list of our data base.
6. Go on to Currency and select the desired currency.
7. Enter the name of the salesperson.
8. Remarks is not mandatory and can be left blank, but the shipment date
should be filled in as per the customer’s order.
9. Under the item section, right click to add a row.
10.Click the blue button beside the Variant Name box.
11.A variant name window will appear on the screen.
12.Type the variant name in the variant name field.
13.Load data
14.Mark the batches required by putting your cursor on the variant name and
click space bar and press the press add to selection icon and then select.
15.The selected items will appear on the item section window.
16.Edit the number of pieces in the piece column and the weights in actual
weight column.
17.Click the blue button besides the Stamp Variant column and enter the
appropriate karat fineness e.g., .375 for a 9k product and load data.
18.Select the appearing available choice by double clicking on it.
19.If we have more than one product of the same karat right click in the
empty space and click on “copy similar items” and all other products with
similar karat fineness will automatically be updated.
20.Describe the products specification in the Remark column.
21.Save.
22.Once the data has been updated, an order number is computer generated.
METAL BATCTH GROUPING
1. Click on Applications and type Metal Batch Grouping or 3311 and press
Enter.
2. A metal batch grouping window will appear on the screen displaying
group making tab as default.
3. In the group marking tab fill in the mandatory fields in bold i.e., metal
variant and product type.
4. On Metal Variant box click on the blue button and select the desired carat
for example KTG-22K-Y.
5. Press Enter.
6. Use the arrows at the far right to navigate through group making fields to
product type field.
7. Double click in the box of the desired product and select the type of
product e.g., gold chain.
8. Load data.
9. All products which will appear on the new page, will have ticks in the left
column.
10.Click on “De-select All” to remove ticks
11.Select the items which are required
12.Click on “Make a group”, and Save batch
13.A pop-up message with a document number e.g. “Group No G-Ho- 58
saved successfully” will appear on the screen.

METAL CONTROLER DEPT(WC)

ALLOYING (attached to the group)
1. Use Alloying in the same window in Batch Making Group, thus click on
Alloying.
2. A new page is opened, and it has four mandatory fields (required metal,
worker, operation, and group) that must be filled in by clicking the blue
boxes besides each of the box.
3. Click on Group and select the group number from the previous operation
e.g., G-Ho-58, this will automatically update on Required Metal
following the selected group i.e., KTG-22K-Y
4. Click on Operation and choose Ch-Alloying with Loss.
5. Click on Worker to access options in this window select G-Alloying
Worker.
6. A raw materials table will appear on the screen.
 7. Input pure gold and alloys according to the required batch size and karat
on the formulation.
8. Scroll downwards the screen to navigate to PG-24K-Y.
9. Input the pure gold under consume weight column i.e., the consume
weight must be less than that weight in the stock weight column.
10.Input the weight of the alloys required for the batch in the alloy row
under consume weight column.
11.Updating the pure gold weight and alloy weight, the third table on the
screen will also be updated from required material to expected fineness.
12.Click on Save Requirement
13.A pop-up message will appear, “Alloy Issued successfully! Wish to print
report?”

ALLOYING WITHOUT REFERENCE metal control work center

1. Click on Applications and type Batch issue for alloying or 3702 and press
Enter.
2. Fill in the mandatory fields, under OPERATION select Ch-Alloying
with loss, Under METAL VARIENT, select metal karat e.g., KTG-09-Y,
under DEST WORKER, select G-Alloying worker.
3. Under item section, right click and click on add row
4. Under Variant, select the constituents of the alloy and add them to
selection. e.g., PG-99.79, SIL-SIL-W, Alloy, copper and brass e.g.
5. After selecting the constituents according to the formulation sheet, the
selected items will appear under Item section.
6. Enter the actual weights corresponding to the items on Item section
according to the formulation sheet.
7. Click save and a pop-up message Data saved successfully Document
number Ho-ISS/2021/298 will appear.
8. Go to applications
9. Type batch return or 3604
10.Click on Search Batch for return.
11.Go to OPERATION and select Ch-Alloying with loss.
12.Click the load data icon, and select the batch/doc number you intend to
return from the worker.
13. Click select and load, the document or group will appear under the
Returned items tab.
14.Click PI (processed items) and enter the gross weight e.g., 122.000
15.Click PB (Processed batch)
 16.Click on Return Items, RU (Return unutilised) and type the weight of the
unutilised material and the name of the stock status of material (e.g.,
Scrap, Loose.)
17.Click RU and then click Return Items.
18.Enter Test sample weight in the row and put a remark, Test sample.
19.Click on SAVE
ALLOYING configuration
1. Click on Applications and type Alloying configuration or 5721 and press
Enter.
2. Under Metal variant tab, click the search button and select the variant
name of the metal karat you wish to configure.
3. Click load data
4. Right click the empty space under Allowable variant.
5. Click add row and select the constituent you want to add to the selected
metal karat. (Repeat 4 and 5 until all the alloy constituents are added.
6. Click Update button (Save) and the system will display the message
(Data saved successfully).

 TRANSFER OUTWARD (WC. Metal Control)

1. Select destination Department (Assaying Department)

 Transfer outwards to WIRE DRAWING DEPT.

1. Go to applications type transfer outwards.

2. Type WIRE DRAWING under destination dept.
3. Entre the batch number under batch scan.
4. Save.

WIRE DRAWING DEPT(WC)

 TRANSFER INWARDS FROM (Metal control MAIN VAULT)

1. Click on Applications and type Transfer Inward or 3503 and press Enter.
2. Click on search from reference transactions and a list of documents from
planning will appear.
3. Select the document you want to process, and the items will appear under
item section as shown below.
4. Click save and a message “Data saved successfully, document number
Ho-TRI-TRI-WTW-running number” will appear.

Issue to wiredrawing WK.

1. Go to Applications.
2. Select Metal batch grouping or 3311.
3. Click the delete/split/issue group.
4. Type the batch number and click the Load Group button.
5. Click on group number and the items will be loaded on the screen.
6. Select the group by ticking and click on Issue button.
7. Fill in the mandatory field i.e., OPERATION, WORKER and REMARKS
and save.

GROUP SPLIT.

1. Go to Applications.
2. Select Metal batch grouping or 3311.
3. Click the delete/split/issue group.
4. Type the batch number and click the Load Group button.
5. Click on group number and the items will be loaded on the screen.
6. Select the group by ticking and click on Child batch
7. Click the Split button.
8. Move the mouse to far right of the screen and select the products for
splitting.
9. Enter the number of pieces and weight.
10.Click on Save Group Split and the following message will appear
“Group was split successfully !!!, GROUP NO G-H0-running number/1”
11.The parent group will then appear on the screen, click issue and fill in the
mandatory field.
12.Click Save the system will the display the message “Group issued
successfully, wish to print report?”

Issue Return from wire drawing WK

1. Click on Return group button followed by Group No drop-down arrow.

2. Move the bottom left grey arrow keys until the three blue buttons (P.B,
U.P& D.I) appear.
 3. Press P.B (process batch) button and fill in the Received weight,
received scrap weight, The system will automatically calculate the Loss
Weight.
4. NB In case the worker has been issued with excess metal, the remainder
of this metal will be captured as Received loose weight.
5. Click on Save Return button and the prompt “Wish to transfer & Issue
to next department?” Will appear, click OK.

 Transfer outwards to GOLD BANG MFG DEPT

1. Click on Applications.
2. Click transfer outward.
3. Under DESTINATION DEPARTMENT, select GOLD BANG
DEPT.
4. Under BATCH SCAN, type the batch number and the groups selected
will appear on the screen.
5. Click Save icon and the system will display the message “Data saved
successfully, document number Ho-TRO-TRO-WTW-running
number”

GOLD BANG MFG DEPT (WC).

 Transfer inwards from wire drawing dept.

1. Change Work Centre (WC) to GLD-BANGLE MFG DEPT

2. Go to applications type transfer inwards and enter
3. Search from reference transaction
4. Load data
5. Mark and select the desired products.
6. Save

 Transfer outwards to booming dept.

5. Go to applications type transfer outwards.

6. Type booming under destination dept.
7. Entre the batch number under batch scan.
8. Save.
BOOMING DEPT (WC).
 Transfer inwards from GLD Bang MFG
1. Go to application type transfer inwards
2. Search from reference transactions.
3. Load data
4. Mark and select the group of interest
5. Save.
Issue work to the booming WK
1. Go to applications and type metal batch grouping
2. Go to delete /split /issue group tab and entre the batch number in the batch No: field
provided and press entre
3. A new row will be generated with a description BOOMING HOD.
4. Click on the drop-down arrow in front of the booming hod description, a karat variant
name will be generated.
5. Click the drop drown arrow in front of the karat variant and the group will appear.
6. Click on the issue button.
7. Fill in the mandatory field on the table generated.
8. Save.

Return from booming worker

1. Go to applications and type metal batch grouping
2. Go to return group tab
3. Entre batch number to be returned
4. Click PB and enter received weight
5. Save.
 Transfer outwards to GLD BANG DEPT
1. Go to applications type transfer outwards.
2. Select GLD BANG MFG DEPT in the destination dept field.
3. Enter the batch number in the batch scan field.
4. Save.

GOLD BANG MFG DEPT(WC).

 Transfer inwards from booming dept
1. Go to applications and type transfer inwards
2. Go to search from reference transactions
3. Load data
 4. Mark and select the group with the desired products.
5. Save.

Issue to spiral cutting section.

1. Go to application and select metal batch grouping
2. Go to issue group tab
3. Enter the batch number under batch scan field
4. Click issue
5. Select cutting worker
6. Save
Issue Returns from spiral cutting WK
1. Go on application and type metal batch grouping
2. Go to return group number
3. Enter the group number under group no: field
4. Click PB
5. Enter the received weight, scrap and loose metal, dust is kept with
worker
6. Save.
Batch splitting before Issue to Filing Process
1. Go to application and type metal batch grouping
2. Go to delete /split /issue group tab
3. Enter the batch number under batch number field.
4. Click child batch button and split respectively
5. Batch items will automatically appear in the right-hand right side of
the tab
6. Select the batch you wish to split
7. Type the products weight you one wish to split in the right-hand
bottom side of the tab
8. Click on Save group split.
Issue to filing
1. Go to applications type metal batch grouping
2. Go on issue delete/ split /issue group
3. Enter the batch number and click issue
4. Issue table will pop up, fill in the mandatory fields
5. Save.
On Account Issue
1. Go to application and type on account issue.
2. Press right click and add row in the item section window.
3. Click the blue button under variant name.
4. A table will pop up with mandatory field item type and variant name.
5. Fil in the mandatory fields item type e.g., metal and variant name e.g., 05.
6. Mark and select the accessories one wish to issue.
7. The selected items will appear in the item section tab.
8. Enter the number of pieces and weight and the worker for the operation
(Bang filling WK).
9. Save.

On Account Return
1. Go to applications and type return balance stock from worker.
2. Select worker in the worker/job worker field
3. Click load stock.
4. Enter the returned weight (Wt. (R))
5. Save
Issue Return from filing WK
1. Go to application type metal batch grouping
2. Go to return group tab
3. Enter group number.
4. Click the dropdown arrow on the group
5. Click PB button
6. Enter received weight, scrap weight and lose(dust) with worker will
update automatically.
Issue to Hallmarking
1. Go to applications and type metal batch grouping
2. Go to delete /split /issue group tab
3. Enter batch number in the batch number field
4. Click issue button
5. Select operation and the worker will up automatically
6. Save.
Return from hallmarking
1. Go to applications and type metal batch grouping.
 2. Go to return group tab.
3. Enter group number.
4. Click the dropdown arrow in front of the group.
5. Click PB.
6. Enter the received weight.
7. Save.
 Transfer outwards to Polishing Dept.
1. Go to application and type transfer outwards.
2. Enter polishing dept on the destination dept field.
3. Enter batch number in the batch scan field.
4. Save.

POLISHING DEPT (WC)

 Transfer inwards from Hallmarking
1. Go to applications type transfer inwards.
2. Search from reference transactions.
3. Load data.
4. select the batch number transferred from hall marking.
5. Items on the batch number selected will automatically appear in the item
section tab.
6. Save.
Batch issue to polishing WK
1. Go to applications and type metal batch grouping
2. Go to delete /split / issue group tab
3. Enter the batch number
4. Click on issue button
5. Select the mandatory field (operation) in the table provided
6. Save.
Issue Returns from polishing WK
1. Go to applications and type metal batch grouping
2. Go to return group tab
3. Enter the batch number
4. Click drop down arrow in front of the group
5. Click PB
6. Enter received weight, and lose will be kept with the worker.
7. Save.
Purity standardizing (ASSEMBLY)
1. Go to application and type Assembly issue (batch /group)
2. Select assembly in the operation field / box.
3. Enter batch number under batch scan field.
4. Transactions on batch document number will appear in the item section
tab, select the assembly work in the products.
5. Save.
 Assembly Issue Return
1. Go to applications type metal batch grouping.
2. Go to return group tab
3. Enter the batch number
4. Click PB and enter the received weight (ie.no change in this transaction
but only purity will be standardised).

Group breaking before QC

1. Go to applications and type metal batch grouping
2. Go to delete /split /issue group tab
3. Enter batch number
4. Click break and items in the group will appear in the top right hand side
window.
5. Enter actual weight of the individual products for barcoding
6. Click Save Breaking.
 Transfer outwards to QC
1. Go to application and type transfer outwards.
2. Enter QC DEPT on the destination dept field.
3. Enter batch number in the batch scan field.
4. Save.

QUALITY CONTROL (WC)

 Transfer inwards from Polishing DEPT
1. Go to application and type transfer inwards
2. Search from reference transactions.
3. Load data.
4. select the batch number transferred from polishing.
 5. Items on the batch number selected will automatically appear in the item
section tab.
6. Save.
Transfer outwards to finished goods (FG)
1. Go to applications and type transfer outwards
2. Enter finished goods dept on the destination dept field.
3. Enter batch number in the batch scan field.
4. Save.
FINISHED GOODS DEPT(WC)
 Transfer inwards from quality control
1. Go to applications type transfer inwards.
2. Go to search from reference transaction.
3. Mark and select the document received from QC.
4. The product items in the selected document will automatically update in
the item section tab.
5. Confirm the identity of the products variant name and weights received
physically.
6. Save.
Labour Costing
1. Go to applications and type labour costing
2. Go to search from stock
3. Enter the batch number in the batch scan box or field.
4. Click on the calculate formulae (the labour costing will calculate
according to the labour rates mapped in the system by the accounts
department)
5. Save.
Delinking
1. Go to applications type Batch Stock De-Linking.
2. Select the first option (carry order info and close the batch) on order and
batch indicator box.
3. Enter the batch number/s in the batch scan box.
4. Save.
Packing list
1. Go to application type packing as per actual
2. Enter the mandatory fields, customer and currency.
 3. Go to search from stock
4. Enter the variant number on the variant name search criteria field
5. Mark and select the variant names of interest
6. The selected items will automatically appear in the item section tab
7. Check the products identity and save.
Sales invoice
1. Go to applications type asset sale invoice
2. Enter the mandatory fields, customer and currency.
3. Go to search from reference transaction.
4. Enter the party name and load data
5. Select the document with the parking list from the previous transaction
6. The selected items will appear in the item section tab.
7. Calculate formular (MRP rates will be calculated automatically as the
furnace dept would have mapped the rates in the system).
8. Save the transaction.
9. Do the print out of the sales invoice to accompany the physical products.