Creating Quality Notifications in SAP

A Quality Notification is an SAP structure that allows for reporting of discrepant materials and actions taken
to verify and process these materials. To create a Quality Notification, you need:

1. A filled-out NON-CONFORMING MATERIAL TAG. that Identifies the Part and Issue.
At a minimum, the following information should be filled-in on the tag:
- Part Number
- Quantity
- Department Name
- Discrepancy Description

MD04 - To get part description, Material Planner, Buyer and Supplier information
1. Enter the part number in the Material field and hit enter
2. Click on Vendor button to get where parts were shipped from last

3. Double click on Vendor name to get vendor information

QM01 – to Create Quality Notifications (DMs)
1. Select Q2 as Notification Type and hit the ENTER key

2. (i) Type the Part Number from the NON-CONFORMING MATERIAL TAG to the Material field
(ii) Click on the Revision Level box and scroll down to choose latest revision being the last letter shown.
(iii)Enter the appropriate Plant in the Plant for Mat. field. (P401 for PTAP)
(iv)Enter the Department Name into the Device Data field - enter 70705 for engine parts or 70710 for
transmission parts
*PTAP only has 2 departments “70705 for engine parts or 70710 for transmission parts”.
Enter the Non-conformance description:

(i) Click on the Subject Tab.

(ii) Type in the text from the NON-CONFORMING MATERIAL TAG Discrepancy Description to the
SAP Description field.
(iii) Enter the RMA number in the larger box below Description.
(iv) Enter the quantity in the DefQty (exter.) field.

“GoTo” – Partner.

Enter your SAP user name in the Partner field and the supplier number in the Supplier field below that and hit
“Enter”.

Click on the Green Back arrow to finish processing the notification.

Hit Save, record the QN number on the yellow tag and we’re finished.
To get the DM processed by Quality Engineering you need to assign them a Task:

Click on Processing tab:

(a) Enter the Quality Engineer ID into the Coordinator field and
(b) enter the Supplier ID (vendor number) to the Supplier field.

Click on Items tab:

(i) Choose Code Group in the second column and choose location where problem was found
 (ii) Choose Code Group in the fifth column and choose whether it is an Internal caused defect A1 or a
supplier quality discrepancy AV
(iii) Enter quantity of defective parts in the whether “Defect Internal or External” fields

Assign task to the Quality Engineer:

Click on the Tasks Tab.

(c) In the second column, the Code Group field’ choose AMG-NCM and select MRB (Material
Review Board Investigation)
(d) enter the responsible Quality Engineer ID in the Responsible field
Release task:
(e) Highlight the task that was just entered,
(f) scroll to the bottom of the Task List, and
(g) Click the Green Release Flag (Green Flag)

NOTE: Use the flags at the bottom of the Task tab to release or close Tasks

(v) Click the Green Release Flag at the top of the notification and then
(vi) click the Save button (on top left corner of the main screen)

NOTE: Use the flags at the Top left-hand corner of the Screen to release or close Notifications
Getting a report of all NCs written in SAP for the plant

1. SQ01 – SAP Query: Maintain queries

Below the: ‘Query from User Group QM: Initial Screen’

2. Click the first button: (Other User Group)

3. Choose: QM
4. Choose: QM-NCMREPORT3

Go up the screen and

5. Choose: ‘With Variant’

6. ENTER VARIANT – PTAP
7. Enter: Required Start Date
8. EXECUTE