Invitation and Replies

FORMAL AND INFORMAL

Man is social by nature. Hence interaction and communication between human beings
is quite natural. In fact, it has become unavoidable. We may share views either orally or
in writing.
We hold many social functions such as celebrations of birthday, engagement, wedding,
marriage anniversary; appointment, promotion. Invitations form an important part of
social dealings. An invitation is a request to an individual to come or go somewhere, or
to do something.
Invitations can be both formal as well as informal. Formal invitations are formal letters.
They can be printed on cards or can be drafted in the form of social letters.
Formal invitations can be of two types:

1. Printed invitation cards inviting guests to be present on a particular occasion.

Such invitations do not include the name of the addressee.
2. Formal typed (handwritten) letter addressed to a VIP invited to preside over a
social, cultural and educational function. In these invitations to VIPs the name of
the addressee appears prominently.

Formal invitations are formal and polite, pleasant and courteous.

Informal invitations generally take the shape and form of personal letters. We use
these to invite our friends, relatives and dear ones with whom we have intimate,
personal and friendly relations.
In informal invitations the tone and treatment is relaxed, informal and friendly.

A. FORMAL INVITATIONS

Main Characteristics:

1. A formal invitation is normally a single sentence presentation in third person.

2. Formal invitations are generally printed invitation cards. We use them to invite
guests on some auspicious occasion like birthdays, weddings, inauguration of
shops, houses, etc.
3. The invitation answers the questions who, whom, when, where, what time and for
what, i.e.,
o the occasion
o name(s) of the invitee
o name(s) of the host
o date, time and venue
 4. The other details include name, designation and address of the organiser, sponsor
or host or the name(s) of the chief guest or special invitees, in case of an official
invitation.
5. Printed formal invitations don’t include the name of the addressee.
6. Invitations to VIP to preside over a function do carry the name of VIP prominently.
7. Length as per CBSE guidelines is limited to 50 words.

I. PRINTED FORMAL INVITATIONS

SOLVED QUESTIONS

Question 1:
M/s Shyam Lai & Sons are opening a new general store ‘Galaxy Novelties’ in Geetanjali
Enclave, Dwarika, Delhi. The inauguration ceremony is fixed for Sunday, the 19th of
October 20XX at 11 a.m. Prepare a draft of formal invitation letter for the purpose.
Answer:
Question 2:
Draft an invitation on behalf of Mr & Mrs Raj Karan of 38, Kamal Kunj, Varanasi, which
they may use to invite their friends and relatives on the 5th birth anniversary of their son
Nikhil at their residence on 28 December 20XX.
Answer:

Question 3:
Your sister Nivedita is going to marry Akhilesh (S/o Mr & Mrs SM. Joshi, Nainital) Your
father Mr K.S. Bhardwaj has planned to hold the wedding at Hotel Kunal, New Delhi on
25 May 20XX at 8 p.m. Write a formal invitation on behalf of Mr & Mrs K.S. Bhardwaj
inviting guests to the auspicious occasion. Give other details. Do not exceed 50 words.
Answer:

Question 4:
You are a student of Newton Public School, Nagpur. The school is holding its annual
function on Saturday, the 15th November, 20XX at 11 a.m. The HRD Minister Dr M.M.
Joshi has consented to be the chief guest. Design an invitation card to be sent to the
parents and other invitees. Do not exceed 50 words.
Answer:

Question 5:
You are the Principal of Zodiac Senior Secondary School, Ooty. The school has
completed 25 years of its meritorious services to the society. The Silver Jubilee
Celebrations are to be held on Sunday, the 26th October, 20XX. Mrs M. Kamath, the
founder Principal will preside. Draft a suitable invitation to be sent to important
dignitaries of the city and the parents of students.
Answer:
Question 6:
You are the secretary of Haryana Civil Medical Doctors’ Association, 2345 Sector 15,
Panchkula. You have organised a seminar on AIDS for the members of the association
and invited a specialist guest speaker. Draft an invitation for publication in the
newspapers.
Answer:

Question 7:
The literary club of your school is putting up the play ‘Waiting for Godot’. As secretary of
the club, draft an invitation inviting the famous writer Sudeesh Gupta to be the guest of
honour at the function. Write the invitation in not more than 50 words. You are Govindl
Gauri.
Answer:

Question 8:
You are the Director of Apex Orientations, a leading name in postal coaching for
competitive examinations including IIT-JEE and CBSE-PMT. Write letters to the
principals of some prestigious schools inviting the names of two brilliant students from
each institution to attend their Counselling Session free of cost.
Answer:
APEX ORIENTATION
38-A, Old Rohtak Road,
Karol Bagh,
New Delhi-110005
Ph: 25384077, 25381077
25th March, 20XX
The Principal
ABC School
Delhi
Sir/Madam
Sub: Free Counselling Session
Apex Orientation is a leading name in postal coaching for competitive examinations. We
regard your school as one of the prestigious institutions of Delhi. We shall deem it a
personal favour if you recommend any two of your brilliant students to attend our Career
Counselling Session for IIT-JEE and CBSE-PMT to be held on 10th April, 20XX. The
participation will be free of cost.
Kindly send your recommendations by the 7th April.
Ritu Nanda
Director
Question 9:
You are the Secretary of the Old Students’ Association, Mayo School, Ajmer. The 20th
Alumni Meet will be held on Sunday, the 28th Sept. 20XX at 8.00 p.m. at Palace Hotel.
Write invitation letters to ail the old students of the school to attend the meet.
Answer:
Old Students’ Association
Mayo School
Ajmer
Dear Alumna/Alumnus,
Sub: 20th Alumni Meet
The 20th Alumni Meet of Mayo School, Ajmer will be held on Sunday, the 28th Sept.
20XX at 8 p.m. at The Palace Hotel Ajmer. Old students, along with their spouses will
be our guests of honour.
Kindly assemble at 8.00 p.m. in the banquet hall for a get-together, dance and dinner
party.
Please confirm your seats by sending ₹ 500 to the undersigned.
Ayush K. Joshi
Secretary

Question 10:
You are Sachin Bansal, the Head Boy of Springdales Public School, Gurgaon. Your
school is holding an inter-school T-20 cricket championship from 2 Oct. to 8 Oct., 20XX.
Write a formal invitation to Sh. B.S. Bedi, the legendary cricketer, to inaugurate the
championship on 2 Oct. 20XX at 10 a.m. at your school grounds.
Answer:
Springdales Public School
Gurgaon
25 Sept. 20XX
Sh. B.S. Bedi
2/27 Jorbagh
New Delhi
Sir
Sub: Inauguration of Cricket Championship
Our school is holding an inter-school T-20 cricket championship from 2 Oct. to 8 Oct.
20XX. All the schools of the area are likely to participate. Your presence in our midst will
act as a catalyst and inspire us. You are requested to inaugurate the championship on 2
Oct. 20XX at 10 a.m. in our school grounds.
Kindly confirm your availability by 30 Sept.
Yours faithfully,
Sachin Bansal
Head Boy

B. INFORMAL INVITATIONS
Main Characteristics:
Informal invitations follow the pattern of ordinary personal letters. These letters are
written to relatives, friends and acquaintances.

1. These letters are first/second person presentations.

2. Personal feelings and emotions find an expression.
3. The writer’s address is given in the usual place.
4. The salutation is usually “Dear’ plus “Name’.
5. The date of writing is given, but the year is generally omitted.
6. The style and tone are relaxed and informal.
7. Different tenses are used as the sense demands.
8. The complimentary close is: Tours sincerely’.

SOLVED QUESTIONS

Question 11:
Rohit has got success in CBSE-PMT. He wants to celebrate his admission to Shivaji
Medical College, Nagpur by throwing a party to his friends. Write an informal invitation
giving details of venue, time and date. Do not exceed 50 words.
Answer:
33/427 Priya Vihar
New Delhi
15 July 20XX
Dear Varan
You will be glad to learn that I have secured 80th rank in the CBSE-PMT competition. I
have got admission in a prestigious institution – Shivaji College, Nagpur. I want to share
a few happy moments of my life in the company of my old Mends at a dinner in the
Hotel Kanishka at 9.00 p.m. on 23 July, 20XX.
Please join the celebrations and merry-making.
Yours sincerely
Rohit

Question 12:
You are Leena Sen. The wedding of your elder sister Reena Sen is going to be held on
the 15th May, 20XX at Hotel Lake View, Udaipur. Write out an informal invitation to your
friend Vinnie requesting her to attend the function.
Answer:
4357, Vasant Kunj
Raj Nagar
1 May, 20XX
Dear Vinnie
You will be pleased to know that the wedding of my elder sister Reena Sen is going to
be held on the 15th May, 20XX at Hotel Lake View, Udaipur. The whole family will move
there in the morning. I invite you to join us at lunch in the hotel on the 15th. The
wedding ceremony will take place at 8 in the evening.
I do hope you will join us on the auspicious occasion.
Yours sincerely
Leena

Question 13:
You are Ankit Verma. Your friend from Malaysia is staying in the hostel. Invite him to
join Diwali celebrations with you at your residence.
Answer:
315/2 Raja Gardens
New Delhi
25 October, 20XX
Dear Surunayak
You know that Diwali, the festival of lights, is approaching. It gives me great pleasure to
invite you to Diwali celebrations at my residence. We shall have great fun.
Do join us for the ‘Puja’ and Diwali celebrations.
Yours sincerely
Ankit Verma

Question 14:
Write a letter to your friend inviting him on the house-warming-ceremony of your newly
constructed house.
Answer:
27, Urban Estate
Sector 15
Karnal
25 July, 20XX
Dear Vineet
I invite you at the house-warming-ceremony of our newly constructed house in Urban
Estate. The ‘hawan’ ceremony is at 10 a.m. It will be followed by lunch at 1.00 p.m.
Kindly do join us on this auspicious day. I’ll introduce you to my parents and close
relatives.
Yours sincerely
Arun Gulati

Question 15:
You are Navin/Neha, the Secretary of the Youth Club of your locality. You are
organising an inter-school group-song competition. Invite a prominent musician to act as
one of the judges.
Answer:
Youth Club
Nainital
5 December, 20XX
Dear Mr Khanna
I shall feel obliged if you kindly spare some time from your busy schedule and consent
to act as one of the judges for an inter-school group-song competition to be held on
24th December, 2OXX at 2 p.m. in the Community Centre, Dehradun Road.
Kindly confirm your acceptance by 10th December.
Yours sincerely
Navin/Neha
Secretary

Question 16:
Your parents have completed 25 years of happy married life. Invite your aunt, living in
Hyderabad, to join you in the Silver Jubilee celebration of their marriage at your
residence.
Answer:
245 Rose Gardens
Mangalore
25 March, 20XX
Respected Aunt
My parents Sh. R.S. Swaminathan and Smt. Parvathi Devi will be completing 25 years ,
of their happy, prosperous and eventful married life next month. We are going to
celebrate the Silver Jubilee of their married fife on 5th May, 20XX. It will be a simple
ceremony. Only family members and close friends are invited.
Do join us on this auspicious day.
Yours sincerely
S.R. Parthasarthy

Question 17:
Nikhil has come out successful in the I.I.T Entrance Examination. He has decided to
have a party for his friends. Write out an invitation giving details of venue, time and
date. Do not exceed 50 words.
Answer:
D-42, Preet Vihar
New Delhi
10 June 20XX
Dear Pramod
Do join me on 15 June 20XX at 6.00 p.m. at my residence at an intimate party to
celebrate my success in the I.I.T. entrance examination. You will meet a lot of our old
friends also.
Looking forward to seeing you.
Nikhil

Question 18:
You are Roshan Khera, a resident of Haryana. Invite your friend Hrishit Arora who lives
in old Delhi to spend a part of his summer vacation with you at your farm house near
Pinjore.
Answer:
Shivalik Farms
Raj Pura Village
Near Pinjore
25 April, 20XX
Dear Hrishit
I will be returning to my farm house after the examination. I invite you to spend at least a
fortnight with me at my farm house. It is a pollution free place with lots of trees and
greenery all around. The sylvan surroundings will have a refreshing effect on your heart
and mind. We shall also visit Pinjore gardens and Kalka hills. Looking forward to your
arrival.
Yours sincerely
Roshan Khera

Question 19:
You are Atul Gupta. You are opening a new branch of your business house NEWLIGHT
FURNISHINGS at C-32, Ansal Plaza, Delhi. Write an invitation to your uncle to attend
the inauguration ceremony and bless you.
Answer:
2475D Model Town Delhi
27 November, 20XX Dear Uncle
With the grace of God and your blessings I am diversifying my business concern. A new
branch of our NEWLIGHT FURNISHINGS will be inaugurated at C-32, Ansal Plaza,
Delhi on 5 December, 20XX at 9.00 a.m.
Please come in time to join the ceremony and shower your blessings on us.
Yours sincerely
Atul Gupta

Question 20:
You are Manoj. You are going on a picnic with a group of your classmates to Kama
Lake, near Karnal. Write an informal invitation to your friend Mohit to join you on that
day.
Answer:
2436 Urban Estate
Sector-15
Karnal
25 Aug, 20XX
Dear Mohit
You will be pleased to learn that we have devised a way to beat the heat. I, along with
five of my classmates, have decided to go on a picnic to Kama Lake this Sunday, i.e.,
30th August, 20XX. We’ll assemble at my house at 8 a.m.
Do join us and have fun.
Yours sincerely
Manoj

TEST YOUR SKILLS

1. You are going on a picnic at the Suraj Kund, near Haryana-Delhi border with a
group of your classmates. Send an informal invitation to your close friend Vipin to
join you.
2. Send a formal invitation to Sh. K.B. Vaid, noted novelist and educationist, to speak
on ‘The importance of devotion, dedication and discipline’ in Value Education Club
of your school.
3. You are Vijay Ahuja, proprietor of KIDS PLANET, a showroom of children’s goods.
Draft a formal printed invitation to be sent to your patrons, friends and relatives.
Give details such as date, time and venue.
4. On behalf of Mr and Mrs V.K. Mehra, draft a printed invitation card for the
marriage of their daughter Prabha with Mayank (S/o Mr & Mrs L.K. Dhingra of
Faridabad). Give other details such as date, time and venue. (Word limit = 50
words)
5. Your school, Modem School, Barakhamba Road, New Delhi is organising its
Annual Sports Day. Draft an invitation to be sent to the parents.
6. Your school, St. Thomas Public School, Meerut, is organising an inter school one-
act play competition. Draft an invitation to famous playwright Vijay Kumar to act as
one of the judges.
7. Agarwal Education Society, Alwar has obtained franchise of Delhi Public School
and intend to start construction of the school building immediately. Draft an
invitation of Bhoomi Pujan’ to be held on 25 August, 20XX.
8. You are the Principal of KM. School, Bhiwani. Write an invitation to the parents
and other important persons of the city to grace the annual function of the school.
Sh. K.L. Ahuja, Education Commissioner has agreed to be the chief guest.
9. Write out a suitable invitation to be sent to the parents of all students inviting them
on the Parents’ Day. You are Principal of ABN School, Bhopal.
10. You are the sports secretary of the Sports Club of Hindu School, Sonipat. Invite
the famous cricketer Kapil Dev to inaugurate the new cricket complex recently
built by the school.
11. M/s Spic and Span are opening a new showroom of space saving furniture at
Nehru Place, New Delhi. The inauguration is to be held on Sunday, the 23rd
November, 20XX at 9.00 a.m. Write a formal letter on their behalf inviting their
friends and relatives to the function.
12. You are Shirish. You have been selected as pilot officer in IAF. You want to
celebrate : the occasion by hosting a grand party to your selected friends. Send an
informal invitation to your intimate friend Madhu to join you on this occasion.
13. You are the President, Students’ Council of your school. Send a proper letter of
invitation to Sh. Sunil Dutt, M.P., to preside over the oath taking ceremony of the
newly elected members of the council on 17 September, 20XX.
14. Your elder brother Amrit has married Mohini at Bangalore. Your father Mr Sohan
Lai Vij wants to hold a dinner to celebrate the wedding. Write a formal invitation on
behalf of Mr & Mrs Sohan Lai Vij inviting guests to attend the reception.
15. Your grand parents have completed 50 years of their wedded life. Send an
informal invitation to your uncle, residing at Mysore to join you in the Golden
Jubilee celebrations of their marriage at your house.
 16. You have opened a boutique in Paschim Vihar. Draft an invitation for the
inauguration of the same, specifying the chief guest and other important details
like date, time and venue. The invitation should not exceed 50 words.
17. The Residents’ Welfare Society of your area is organising a ‘Bal Mela’ on
Children’s Day. There will be food-stalls, games and rides along with many
attractive prizes. Extend an invitation to the residents to participate in the same in
about 50 words.
18. The Literacy Club of your school is organising an inter-school caricature contest in
your school. Draft an invitation inviting the famous cartoonist Sudhir Tailang to be
the special guest of honour during the contest.
19. You are Sajjanraj, S/o Sh. Dharmaraj of Greater Kailash, New Delhi. Your father
wants you to draft a formal invitation to be sent on the occasion of your sister,
Anita Raj’s marriage. Prepare the invitation.

WRITING REPLIES
(FORMAL AND INFORMAL)
OR
RESPONDING TO INVITATIONS

A formal reply is usually very short. It is brief and to the point. The quality of a good
reply is that it must always be pleasant. Even while declining the invitation or expressing
inability to attend one must be polite and courteous. Formal replies demand a formal
tone and treatment. There is no room for unnecessary details or superfluous matter in
them.
An informal reply or private letter may, however, express personal feelings or desires in
an intimate style and informal tone.

Main characteristics:
(a) Formal Replies

 Acknowledge the invitation.

 Express thanks in third person.
 Mention acceptance/regret.
 Specify the reason for refusal.
 Be brief and specific.
 Be formal in tone and treatment.
 Do not exceed the word limit (usually 50 words).

(b) Informal Replies

 Acknowledge the invitation in first person.

 Use second person for the sender of invitation.
 Mention acceptance/regret.
 Specify the reason in case of refusal.
 Use warm and simple language.
  Do not exceed the word limit (usually 50 words).

RESPONDING TO INVITATIONS
(i) FORMAL REPLIES
SOLVED QUESTIONS

Question 1:
Draft a formal reply accepting an invitation to be present on the occasion of the wedding
of Ankush S/o Mr & Mrs Shankar of 24, Green Park Road, Kanpur. You are Vikram
Gaur of Raja Ki Mandi, Agra.
Answer:
Mr and Mrs Vikram Gaur thank Mr And Mrs Shankar for inviting them on the occasion of
the wedding of their son Ankush at 24, Green Park Road, Kanpur on 15 May, 20XX and
assure them that they will be present on the occasion to wish the newly weds a very
happy married life. Mr and Mrs Gaur will reach Kanpur by the Agra Mail which leaves
Agra at 8.00 a.m.
Vikram Gaur
5 May, 20XX

Question 2:
Write a formal reply expressing your inability to attend the birthday celebrations of your
friend Suresh Pradhan of 1235, Vivekananda Marg, Belur. You are Somesh Basu.
Answer:
Mr and Mrs Somesh Basu wish to thank Mr & Mrs Suresh Pradhan for extending an
invitation to the birthday celebrations of their son Akshay at their residence 1235,
Vivekananda Marg, Belur on 20 March, 20XX and wish the young boy many happy
returns of the day but regret their inability to be present personally on account of some
previous engagements.
Somesh Basu
16 March, 20XX

Question 3:
You are Dr Avinash Bhalla. You have received an invitation from the Director, Health
Services, Haryana who has invited leading medical practitioners of the state to attend a
workshop on ‘child care’ on 20 May, 20XX at 10 a.m. in Civil Hospital Ambala. Respond
to the invitation.
Answer:
Dr Avinash Bhalla has a great pleasure in receiving the invitation from the Director,
Health Services, Haryana to attend a workshop on ‘Child Care’ on 20 May, 20XX at 10
a.m. in Civil Hospital Ambala.
He confirms his presence with thanks.
Avinash Bhalla
16 March, 20XX
Question 4:
Draft a formal reply expressing your inability to attend the inauguration of the showroom
‘Regalia’ on Sunday, the 20th July 20XX, at 11 a.m. at B-12, Rohini. You are Navin Jain
of C-5, G.K.J, New Delhi and your friend is G.L. Bansal of 23, Sunder Nagar, New
Delhi.
Answer:
C-5, GK-I,
New Delhi
15 July, 20XX
Mrs & Mr Navin Jain thank Mrs & Mr G.L. Bansal for the invitation to the inauguration of
their showroom ‘Regalia’ on Sunday, the 20th July 20XX, at 11 a.m. at B-12, Rohini,
Delhi. However, they express their inability to be present on the occasion due to a prior
commitments.
Jains

Question 5:
You are Akshya / Aakriti. You have been invited to participate in a seminar on
‘Fundamental Rights of Children’, organised by the Lions Club of your distinct. Respond
to the invitation by writing a letter to the Secretary of the club.
Answer:
25, Aram Bagh Road
Meerut
5 May, 20XX
The Secretary
Lions Club, Meerut
Sir
Sub: Acceptance of Invitation
Thanks for your invitation for a seminar on ‘Fundamental Rights of Children’, and your
concern for the under-privileged children. I would like to utilise this opportunity to share
my experiences with other like-minded enthusiasts and experts.
1 hereby confirm my participation in the seminar.
Yours sincerely
Akshya I Aakriti

Or

Sir
Sub: Inability to accept the invitation
Thank you very much for inviting me to participate in a seminar on ‘Fundamental Rights
of Children’. I feel honoured and obliged. However, I shall not be able to accept your
invitation due to some previous commitments which keep me confined to my place on
that day.
Thanking you once again for your kind invitation.
Yours sincerely
Akshay / Aakrit
Question 6:
Mr Arun Verma’s father died on 25 October, 20XX. His friends and relatives wrote to
him condoling the death of his father. Draft a formal reply on behalf of Mr Verma, his
address being 75, Ring Road, Alwar (Rajasthan).
Answer:
Mr Arun Verma of 75, Ring Road, Alwar (Rajasthan) feels deeply indebted to all his
friends, relatives and well-wishers who have been good enough to share his sorrow in
his hour of bereavement. Their sympathy, love and kindness have given him the
strength to bear the irreparable loss caused by the sad and sudden demise of his father.
Arun Verma
10 Nov, 20XX

Question 7:
You are Prof. N. Dutta, a. famous historian from Kurukshetra University. You have the
honour of being invited as the chief guest at a public function. However, due to sudden
illness you are unable to attend the same. Draft a suitable reply in about 50 words.
Answer:
Prof. N. Dutta expresses his thanks to the Secretary and members of the Citizens’
Forum for their kind invitation to act as the chief guest at their public function to
celebrate Martyr’s Day. He regrets to his inability to attend the function due to his
sudden illness this morning which has confined him to bed.
The inconvenience and embarrassment is regretted.
N. Dutta
2 Nov, 20XX

Question 8:
Draft a reply accepting an invitation to be present on the birthday celebrations of your
friend’s son. You are Devesh Sarin and your friend is Alok Gautam of 42, Ashok Vihar,
Delhi.
Answer:
Devesh Sarin wishes to thank Mrs & Mr Alok Gautam for inviting him to the birthday
celebrations of his son Chirayu at their residence 42, Ashok Vihar, Delhi on 25
September, 20XX at 5 p.m. and assures them that he will be present on the occasion to
wish the young boy many happy returns of the day.
Devesh Sarin
20 Sept., 20XX

Question 9:
You are Abhay Minocha, the captain of your school cricket team. You have received an
invitation from the St. Thomas Public School, Lucknow to play a friendly exhibition
match at their playground. Respond to this invitation.
Answer:
The undersigned thanks the captain of the Cricket Eleven of St. Thomas Public School,
Lucknow for his invitation to play a friendly exhibition match on their playground on the
24th October. He cordially accepts the invitation and hopes to reach Lucknow with his
team on the 23rd October by evening.
Abhay Minocha
Captain ABC School Team, Kanpur

Question 10:
You are Rahul/Neha. You have been invited by the Youth Club of your locality to act as
one of the judges for an inter-school group song competition organised by the club. But
unfortunately you cannot accept this invitation due to a previous engagement. Write to
the secretary of the club regretting your inability to accept the invitation.
Answer:
Neha thanks the secretary of the Youth Club for inviting her to act as one of the judges
for an inter-school group-song competition on 4 May, 20XX but regrets her inability to
accept the invitation owing to some prior engagements.
The inconvenience is regretted.
Neha
2 May, 20XX

(ii) INFORMAL REPLIES

SOLVED QUESTIONS

Question 11:
You are Aakash/Varsha. You have been invited to attend the wedding of your friend’s
sister during summer vacation. Respond to the invitation, regretting your inability to
attend it.
Answer:
205, Vasant Kunj
New Delhi
4 March, 20XX
Dear Neha
Thank you for your cordial invitation on the occasion of your sister’s wedding. I,
however, regret my inability to be with you on this happy occasion as we shall be
leaving for Shimla for summer holidays on 1 May, 20XX. Please excuse my absence.
Do convey my regards and best wishes to the couple.
Yours sincerely
Varsha/Aakash

Question 12:
You are Manoj /Mini. You have been invited to attend a birthday party of your closest
friend. Respond to this invitation.
Answer:
217 MIG Flats
Surya Vihar, New Delhi
15 March, 20XX
Dear Shuchi
I have received your invitation for your birthday party on 25 March, 20XX at 5 p.m. at
Hotel Janpath. I am extremely happy to know that all our old friends are likely to be
there.
I would like to confirm my participation.
Looking forward to the momentous occasion.
With love.
Manoj/Mini

Or

Dear Shuchi
I acknowledge with thanks your kind invitation to your birthday party on the 25th March.
I regret to inform you that I will not be able to join you in the celebrations due to some
very urgent and unavoidable prior engagements that may keep me tied down here on
that day.
Please accept my heartiest felicitations and love.
Kindly accept a small gift that I am sending through courier.
Wishing you a very happy birthday.
Yours sincerely
Manoj /Mini

Question 13:
You are Arjun /Aparna. Your school has been invited to participate in an inter-school
On-the-spot painting competition organised by the Lions Club of your district. As
General Secretary of the Painting Club of your school, respond to the invitation.
Answer:
D.N. Public School
Karnal
7 March, 20XX
The President
Lions Club
Karnal
Sir
This refers to your invitation to our school to participate in the inter-school on-the- spot
painting competition. We thank you for inviting us and gladly confirm our participation in
this interesting competition.
Yours sincerely
Aparna / Arjun
General Secretary
Painting Club

Question 14:
You are Sachin / Shama. You have been selected to represent your school in a seminar
on ‘Education for All’, organised by NCERT. Write a letter to the Professor Incharge
requesting her to send you a copy of the working paper prepared for the seminar to
enable you to prepare yourself on the subject.
Answer:
ABC School
New Delhi
7 March, 20XX
The Professor Incharge
NCERT
New Delhi
Madam
Sub: Education for All
I would like to thank you for inviting our school for the proposed seminar on ‘Education
for All’ being organised by your Institute.
Kindly send me a copy of the working paper prepared for the seminar so that I can
prepare myself properly and make a meaningful contribution in the deliberations at the
seminar.
Looking forward to an early response.
Yours sincerely
Sachin/Shama

Question 15:
You have been invited to an evening bash at the Nirula’s by Vibhu, your close friend,
to celebrate his selection in NDA. Respond to the invitation. You are Nitin of 56,
Gautama Enclave, New Delhi-56. .
Answer:
56, Gautama Enclave
New Delhi-110056
10 May, 20XX
Dear Vibhu
Thank you very much for your pleasant invitation. I’ll join the evening bash at Nirula’s on
16th May at 6 p.m.
With best wishes.
Yours sincerely
Nitin

Question 16:
You are Shiv Khera, a noted educationist. You have been invited by the Value
Education Club of Vivekanand Sr. Sec. School, Roop Nagar, New Delhi to deliver a talk
on ‘The Importance of Devotion, Dedication and Discipline’ on a date and time
convenient to you. Respond to the invitation.
Answer:
C-2/21, New Defence Colony
New Delhi
25 August, 20XX
The Secretary
Value Education Club
Vivekanand Sr. Sec. School
Roop Nagar, New Delhi
Dear Rohit
Sub: Invitation to deliver a talk
I thank you for your invitation to speak on a topic dear to me. I hope Friday, the 12th
September, 20XX will be acceptable to you.
With best wishes.
Yours sincerely
Shiv Khera

Question 17:
You are Monica Kapoor. Your friend Mridula has invited you to her engagement
ceremony to be held at the Hallmark Resorts on 1 April 20XX at 6 p.m. Respond to the
invitation.
Answer:
D 27 Vayu Vihar
New Delhi
25 March, 20XX
Dear Mridula
Thank you very much for the invitation to join your engagement ceremony celebrations
at the Hallmark Resorts on the 1st April, 20XX at 6 p.m. I could never think of missing
the golden opportunity to see the youngman, our would be ‘jijaji’ and will be positively
there.
But halt! The date surprises me. Are you serious or kidding me?
Let us see who plays the fool—one for a day and the other for a whole life.
With best wishes.
Yours sincerely
Monica Kapoor

Question 18:
You are Abhinav/Aakriti. You have received a letter from your close friend, inviting you
to attend the marriage of his sister. But, unfortunately, you cannot attend it due to your
previous commitments. Write him a letter regretting your inability to attend the marriage
ceremony.
Answer:
247/C Mayank Apartments
New Delhi-110059
25 March, 20XX
Dear Rohit
I feel honoured for being invited to attend the marriage of your elder sister, Kunika.
Please accept my thanks and congratulations. Unfortunately, due to some unavoidable
previous commitments, I shall not be able to attend the ceremony. Kindly do not take it
otherwise.
Please do accept a small wedding gift that I am sending for Kunika ‘Didi’ through courier
on this auspicious occasion.
Yours sincerely
Abhinav
Question 19:
You have received an invitation from your aunt at Manali to spend some days during
your summer vacation with her. Respond to this invitation. You are Madhav /Manisha, of
27, Patel Nagar, New Delhi.
Answer:
27 Patel Nagar
New Delhi
25 April, 20XX
Dear Aunt
Thank you very much for inviting me to spend some part of my summer vacation with
you at Manali. I hope to reach Manali by the 15th May and stay there for a week.
With regards.
Yours affectionately
Madhav / Manisha

Question 20:
You are Prem Shankar Jha, eminent economist. You have received an invitation from
the Lion’s Club to speak on the salient features of the latest budget. Regret your inability
due to previous commitments.
Answer:
27 Ashoka Road
New Delhi
3 March, 20XX
The Secretary
Lion’s Club
Agra
Dear Sir
Thanks for sending me an invitation to speak on the salient features of the latest union
budget. I regret my inability to join you on the date suggested by you due to heavy and
unavoidable prior commitments.
Yours faithfully
Prem Shankar

(b) REPLIES TO QUERIES

(OFFICIAL/BUSINESS REPLIES)
SOLVED QUESTIONS

Question 1:
Blue Star Electronics Ltd., Ludhiana made an offer to Bhatia Electronics, Rohtak for the
agency of their new model ‘Goldie’ water coolers. Write a formal letter on behalf of
Bhatia Electronics accepting the offer of the agency.
Answer:
Bhatia Electronics
5, Palika Bazar, Rohtak
6 March, 20XX
M/s Blue Star Electronics Ltd.
Hall Bazar, Ludhiana
Dear Sir,
Sub: Agency of ‘Goldie’ Water Cooler
We gratefully acknowledge the offer of agency of your new product ‘Goldie’ with the
terms and conditions contained in the appended brochure.
A demand draft of ₹ 3 lakh payable at Ludhiana is enclosed.
P. Bhatia : Partner

Question 2:
Draft a foimal reply to M/s Sumit Brothers explaining why all the orders have been
cancelled.
Answer:
Parag Textiles
25, Old Fort Road,
Surat
25 October, 20XX
M/s Sumit Brothers
26, Central Market
Jhansi
Dear Sir
Sub: Cancelling of Orders
Your dealings with us defy all ethics of business norms and culture. In spite of repeated
reminders you have been deliberately withholding outstanding payments. Since the
amount due towards you exceeds ten times your deposit with us, we are constrained to
cancel all your previous orders placed with us.
Sd/-
Sales Manager

Question 3:
Draft a formal reply to an Education Society seeking the franchise of ABN Public
School. Delhi.
Answer:
Principal
ABN Public School, Delhi
3 May, 20XX
The Chairman
Bright Education Society
Faridabad
Dear Sir
Sub: Franchise of ABN Public School
We acknowledge the receipt of your letter dated 25 Feb. 2003 seeking franchise of our
institution. Please find enclosed a brochure containing the detailed information of
requirements to be fulfilled before you formally apply on the appended form.
Sd/-
Principal
Question 4:
you are Ms. S. Janaki, lecturer in Physics, Shyarna Girls School, Jodhpur. You had or
study leave for 2 years. Draft a reply on behalf of the Principal explaining why study
leave can’t be sanctioned to you.
Answer:
Shyarna Girls School
Jodhpur
3 Jan, 20XX
Ms S. Janaki
Lecturer in Physics
Dear Madam
I regret to inform you that your application for study leave has been rejected by the
governing body as you fail to fulfil the minimum eligibility period of 5 years’ regular
service, you can apply afresh as and when you are eligible to avail this facility.
Yours faithfully
Sd/-
Principal

Question 5:
You are the Principal of St George Public School, Chennai. You had requested the
Commissioner of Police (Traffic) Chennai to hold an exhibition of observance of ‘Safety
Week’ at your school. Draft a reply from the Commissioner of Police showing his
willingness to provide men and material for observance of the safety week.
Answer:
Coinmissioner of Police (Traffic)
10 Periyar Road
Chennai
26 August, 20XX
The Principal
St George Public School
Chennai
Sir
Sub: Observance of Safety Week
We assure you all the help and cooperation with men and material to make the
observance of the Safety Week at your school a grand success. Posters, placards and
other literature will be provided for holding the exhibition.
Yours faithfully,
R. Rajeshwaran
Police Commissioner (T)

Question 6:
You are Anil Vats, a student of XII C, Bal Bharati School, Pusa Road, New Delhi. You
had made certain enquiries to become a member of Delhi Public Library. As libranar
draft a formal reply in response to your queries.
Answer:
The Librarian
Delhi Public Library
Delhi
30 March, 20XX
Dear Sir
Received your letter dated 20 August, 20XX. The rules for obtaining the membership of
the DP Library are very simple. Fill in the form for membership (available at the enquiry
counter). Get it attested by the Principal of your school and submit it along with the
security amount. You will get your membership card and the tickets the next day.
Yours faithfully
P.K. Naveen
Librarian

Question 7:
You had applied for the membership of Kotla Club, Delhi and also made certain,
enquiries regarding the admission of new members. Draft a reply from the secretary the
club asking for certain clarifications before you can be enrolled as a member.
Answer:
The Secretary
Kotla Club
Delhi-110006
17 Oct., 20XX
Sh. Jai Prakash Gupta
3672, Chawri Bazar
Delhi-110006
Sir
Your request for membership of the club is under active consideration. Kindly furnish
certificates from two responsible persons (not related to you) regarding your character
and conduct.
Yours faithfully
C.P. Sexena
Secretary

Question 8:
You are Vinod Aggarwal, father of Priyanka, a student of Mother’s School, Kolkata. You
had requested the Principal of the school for providing certain facilities (computer
education, health awareness, moral education, more indoor games, etc). Draft a reply
on behalf of the Principal indicating that the issue will be discussed in the forthcoming
meeting of P.T.A.
Answer:
Mother’s School
Elgin Road
Kolkata
25 Sept., 20XX
Sh. Vinod Aggarwal
27/427 Harrison Road,
Kolkata
Sir
Thanks for your letter suggesting betterment of facilities in the school. The issue will be
discussed in the next meeting of the P.T.A. scheduled for 5 October, 20XX. Kindly make
it a point to attend and push your views across in the deliberations. Yours faithfully S.
Ghoshal Principal

Question 9:
You are Neeraj, a student of XII class of Girdhari Lai Model School, Jungpura, Jind. You
had requested the Principal, Hindu Sr. Sec. School, Sonepat for migration. Draft a reply
from the Principal expressing his inability to accede to your request.
Answer:
The Principal
Hindu Sr. Sec. School
Sonepat
21 July, 20XX
Dear Mr Neeraj
I am sorry to inform you that your request for migration to this institution in class XII
cannot be acceded to. We allow migration only in class XI. Moreover, we do not have
additional seats in class XII to accommodate students from outside.
Yours faithfully
S.K. Kapur
Principal

Question 10:
You are Suresh Kumar of village Sherpur in Gurgaon district. You had requested the
District Health Officer on behalf of the villagers to open a dispensary in your village. You
had also made certain other enquiries. Draft a formal reply from the District – Health
Officer, Gurgaon.
Answer:
The District Health Officer
Gurgaon
25 March, 20XX
Sh. Suresh Kumar
Village Sherpur
Distt. Gurgaon
Dear Sir
Sub: Opening of Dispensary
Your request for opening a dispensary in village Sherpur is under active consideration.
Kindly send an attested copy of the resolution of the village Panchayat offering to
transfer the building and 1.5 acre land to the government for the dispensary. This will
help in early disposal of the case.
Yours faithfully
H.L. Batra
Distt. Health Officer
 TEST YOUR SKILLS

1. You were invited by the local unit of Boogie Woogie, a talent search organisation,
to make a selection of the local teams for participation in the zonal competition
and performance at the national level. But you are not in a position to do so
because you have met with an accident. Write a letter to the convener regretting
your inability to honour the request explaining to him your position. You are
Arun/Aruna Joglekar.
2. You have received an invitation to attend the prize giving ceremony on the
occasion of the Regional Social Sciences Exhibition. Write a letter to the Secretary
of the ‘The World View’ (the organiser of the exhibition) informing him about your
inability to attend. Give three reasons.
3. You were invited by a friend of yours to spend some days at his farmhouse in
Manali during the summer vacation. Respond to his invitation.
4. Write an informal reply to your pen-friend in the U.K assuring her of all help and
guidance dining her planned forthcoming visit to India.
5. You are Arun/Aruna. You have been invited to attend the wedding of your friend’s
sister during summer vacation. Respond to the invitation accepting the invitation.
6. You have received an invitation from the Manager, Youth Club IIT, Powai, Mumbai
to attend the Premiere of the play called ‘Desh Ki Pukar’. Write a letter of regret
giving at least three reasons for your not being able to attend the programme.
7. You are Rahul/Neha. You have been invited by the Three Arts Club of your locality
to give a dance performance on the occasion of its Silver Jubilee Celebrations.
Respond to the invitation.
8. You are the President, Literary Society of your school. You had requested the
famous writer Mulk Raj Anand to inaugurate the Society’s Talent Search Function.
Mr Anand has raised certain queries regarding the activities of the society, its
membership, previous performance etc. Send a brief informal reply.
9. You were invited by your friend S. Kumar to the marriage of his son, but due to
some unavoidable circumstances you can’t leave the station. Write a reply
expressing your inability to attend the function. You are V.K Malhotra of 235,
Mayur Vihar, Delhi.
10. Draft a reply, in not more than 50 words, accepting an invitation to be present on
the occasion of the first marriage anniversary of your cousin Urvashi.
11. Mr S.K. Sarin’s mother died on 10 July, 20XX. His friends and relatives sent him
letters of condolence. Draft a reply on behalf of Mr Sarin thanking his close friend
Anurag Sibal of 25 Golf Links, New Delhi for sharing his grief during the
bereavement.
12. You wrote an article on ‘Psuedo-Secularism in India’ and sent it to The Times of
India for publication. On behalf of the Editor, The Times of India, write a letter
regretting that your article has not been found acceptable for the paper.
13. You wrote a letter to the Dyal Singh Memorial Library seeking information
regarding the membership of the library. Draft a reply on behalf of the Librarian,
DSM Library in response to your letter.
14. You are S.P. Singh, manager Dark Horses Club, Kashmiri Gate, Delhi. Write a
reply to Young Heroes Club, Lucknow expressing your inability to accept their
offer of. a friendly match at Lucknow on the coming Sunday. Give three reasons.
15. You are P.K. Mehta, the Personnel Manager, Hindustan Cables, Bangalore. Write
a letter to one Sumit Hegde of 327, Garden Road, Mysore expressing your
inability to re-appoint him.
16. You are Rohan, the secretary of the Eco-Club of your school. You want to start a
‘Greener City – Cleaner City campaign in your city. You have approached the
secretary, Green Earth, a voluntary organisation, for help and guidance. Draft a
reply on behalf of the secretary, Green Earth explaining what sort of assistance
and guidance they can render.
17. You sent some suggestions to THE HERALD, a local weekly for giving more
space to local news and issues. Draft a formal reply on behalf of the Editor
accepting your suggestions but declining to cut advertisements.
18. On behalf of Shabana Azmi, M.P. and noted film star, write a reply accepting the
invitation of the Little Angels Club – a society running an orphanage, to preside
over their Diwali Mela celebrations.
19. Draft a formal reply on behalf of the leader of opposition in the Lok Sabha
accepting the invitation of the Students’ Forum, ABC School Noida, to inaugurate
their Mock- Parliament.
20. As manager of R.S. Dhami & Sons, Agra write a letter to M/s Raj Kumar Prem
Kumar, New Market, Barot responding to their query why their firm has been
blacklisted by you.