FORMAL AND INFORMAL

Man is social by nature. Hence interaction and communication

between human beings is quite natural. In fact, it has become
unavoidable. We may share views either orally or in writing.
We hold many social functions such as celebrations of birthday,
engagement, wedding, marriage anniversary; appointment, promotion.
Invitations form an important part of social dealings. An invitation is a
request to an individual to come or go somewhere, or to do
something.
Invitations can be both formal as well as informal. Formal invitations
are formal letters. They can be printed on cards or can be drafted in
the form of social letters.
Formal invitations can be of two types:

1. Printed invitation cards inviting guests to be present on a

particular occasion. Such invitations do not include the name of
the addressee.
2. Formal typed (handwritten) letter addressed to a VIP invited to
preside over a social, cultural and educational function. In these
invitations to VIPs the name of the addressee appears
prominently.
Formal invitations are formal and polite, pleasant and courteous.
Informal invitations generally take the shape and form of personal
letters. We use these to invite our friends, relatives and dear ones with
whom we have intimate, personal and friendly relations.
In informal invitations the tone and treatment is relaxed, informal and
friendly.

A. FORMAL INVITATIONS

Main Characteristics:
 1. A formal invitation is normally a single sentence presentation in
third person.
2. Formal invitations are generally printed invitation cards. We use
them to invite guests on some auspicious occasion like
birthdays, weddings, inauguration of shops, houses, etc.
3. The invitation answers the questions who, whom, when, where,
what time and for what, i.e.,
o the occasion
o name(s) of the invitee
o name(s) of the host
o date, time and venue
4. The other details include name, designation and address of the
organiser, sponsor or host or the name(s) of the chief guest or
special invitees, in case of an official invitation.
5. Printed formal invitations don’t include the name of the
addressee.
6. Invitations to VIP to preside over a function do carry the name of
VIP prominently.
7. Length as per CBSE guidelines is limited to 50 words.
I. PRINTED FORMAL INVITATIONS
SOLVED QUESTIONS

Question 1:
M/s Shyam Lai & Sons are opening a new general store ‘Galaxy
Novelties’ in Geetanjali Enclave, Dwarika, Delhi. The inauguration
ceremony is fixed for Sunday, the 19th of October 20XX at 11 a.m.
Prepare a draft of formal invitation letter for the purpose.
Answer:

Question 2:
Draft an invitation on behalf of Mr & Mrs Raj Karan of 38, Kamal Kunj,
Varanasi, which they may use to invite their friends and relatives on
the 5th birth anniversary of their son Nikhil at their residence on 28
December 20XX.
Answer:

Question 3:
Your sister Nivedita is going to marry Akhilesh (S/o Mr & Mrs SM.
Joshi, Nainital) Your father Mr K.S. Bhardwaj has planned to hold the
wedding at Hotel Kunal, New Delhi on 25 May 20XX at 8 p.m. Write a
formal invitation on behalf of Mr & Mrs K.S. Bhardwaj inviting guests to
the auspicious occasion. Give other details. Do not exceed 50 words.
Answer:
Question 4:
You are a student of Newton Public School, Nagpur. The school is
holding its annual function on Saturday, the 15th November, 20XX at
11 a.m. The HRD Minister Dr M.M. Joshi has consented to be the
chief guest. Design an invitation card to be sent to the parents and
other invitees. Do not exceed 50 words.
Answer:

Question 5:
You are the Principal of Zodiac Senior Secondary School, Ooty. The
school has completed 25 years of its meritorious services to the
society. The Silver Jubilee Celebrations are to be held on Sunday, the
26th October, 20XX. Mrs M. Kamath, the founder Principal will
preside. Draft a suitable invitation to be sent to important dignitaries of
the city and the parents of students.
Answer:

Question 6:
You are the secretary of Haryana Civil Medical Doctors’ Association,
2345 Sector 15, Panchkula. You have organised a seminar on AIDS
for the members of the association and invited a specialist guest
speaker. Draft an invitation for publication in the newspapers.
Answer:

Question 7:
The literary club of your school is putting up the play ‘Waiting for
Godot’. As secretary of the club, draft an invitation inviting the famous
writer Sudeesh Gupta to be the guest of honour at the function. Write
the invitation in not more than 50 words. You are Govindl Gauri.
Answer:

Question 8:
You are the Director of Apex Orientations, a leading name in postal
coaching for competitive examinations including IIT-JEE and CBSE-
PMT. Write letters to the principals of some prestigious schools
inviting the names of two brilliant students from each institution to
attend their Counselling Session free of cost.
Answer:
APEX ORIENTATION
38-A, Old Rohtak Road,
Karol Bagh,
New Delhi-110005
Ph: 25384077, 25381077
25th March, 20XX
The Principal
ABC School
Delhi
Sir/Madam
Sub: Free Counselling Session
Apex Orientation is a leading name in postal coaching for competitive
examinations. We regard your school as one of the prestigious
institutions of Delhi. We shall deem it a personal favour if you
recommend any two of your brilliant students to attend our Career
Counselling Session for IIT-JEE and CBSE-PMT to be held on 10th
April, 20XX. The participation will be free of cost.
Kindly send your recommendations by the 7th April.
Ritu Nanda
Director

Question 9:
You are the Secretary of the Old Students’ Association, Mayo School,
Ajmer. The 20th Alumni Meet will be held on Sunday, the 28th Sept.
20XX at 8.00 p.m. at Palace Hotel. Write invitation letters to ail the old
students of the school to attend the meet.
Answer:
Old Students’ Association
Mayo School
Ajmer
Dear Alumna/Alumnus,
Sub: 20th Alumni Meet
The 20th Alumni Meet of Mayo School, Ajmer will be held on Sunday,
the 28th Sept. 20XX at 8 p.m. at The Palace Hotel Ajmer. Old
students, along with their spouses will be our guests of honour.
Kindly assemble at 8.00 p.m. in the banquet hall for a get-together,
dance and dinner party.
Please confirm your seats by sending ₹ 500 to the undersigned.
Ayush K. Joshi
Secretary

Question 10:
You are Sachin Bansal, the Head Boy of Springdales Public School,
Gurgaon. Your school is holding an inter-school T-20 cricket
championship from 2 Oct. to 8 Oct., 20XX. Write a formal invitation to
Sh. B.S. Bedi, the legendary cricketer, to inaugurate the championship
on 2 Oct. 20XX at 10 a.m. at your school grounds.
Answer:
Springdales Public School
Gurgaon
25 Sept. 20XX
Sh. B.S. Bedi
2/27 Jorbagh
New Delhi
Sir
Sub: Inauguration of Cricket Championship
Our school is holding an inter-school T-20 cricket championship from
2 Oct. to 8 Oct. 20XX. All the schools of the area are likely to
participate. Your presence in our midst will act as a catalyst and
inspire us. You are requested to inaugurate the championship on 2
Oct. 20XX at 10 a.m. in our school grounds.
Kindly confirm your availability by 30 Sept.
Yours faithfully,
Sachin Bansal
Head Boy

B. INFORMAL INVITATIONS

Main Characteristics:
Informal invitations follow the pattern of ordinary personal letters.
These letters are written to relatives, friends and acquaintances.

1. These letters are first/second person presentations.

2. Personal feelings and emotions find an expression.
3. The writer’s address is given in the usual place.
4. The salutation is usually “Dear’ plus “Name’.
5. The date of writing is given, but the year is generally omitted.
6. The style and tone are relaxed and informal.
7. Different tenses are used as the sense demands
8. The complimentary close is: Yours sincerely’. Yours lovingly
SOLVED QUESTIONS
Question 11:
Rohit has got success in CBSE-PMT. He wants to celebrate his
admission to Shivaji Medical College, Nagpur by throwing a party to
his friends. Write an informal invitation giving details of venue, time
and date. Do not exceed 50 words.
Answer:
33/427 Priya Vihar
New Delhi
15 July 20XX
Dear Varan
You will be glad to learn that I have secured 80th rank in the CBSE-
PMT competition. I have got admission in a prestigious institution –
Shivaji College, Nagpur. I want to share a few happy moments of my
life in the company of my old Mends at a dinner in the Hotel Kanishka
at 9.00 p.m. on 23 July, 20XX.
Please join the celebrations and merry-making.
Yours sincerely
Rohit

Question 12:
You are Leena Sen. The wedding of your elder sister Reena Sen is
going to be held on
the 15th May, 20XX at Hotel Lake View, Udaipur. Write out an
informal invitation to your friend Vinnie requesting her to attend the
function.
Answer:
4357, Vasant Kunj
Raj Nagar
1 May, 20XX
Dear Vinnie
You will be pleased to know that the wedding of my elder sister Reena
Sen is going to be held on the 15th October, 20XX at Hotel Lake View,
Udaipur. The whole family will move there in the morning. I invite you
to join us at lunch in the hotel on the 15th. The wedding ceremony will
take place at 8 in the evening.
I do hope you will join us on the auspicious occasion.
Yours sincerely
Leena

Question 13:
You are Ankit Verma. Your friend from Malaysia is staying in the
hostel. Invite him to join Diwali celebrations with you at your
residence.
Answer:
315/2 Raja Gardens
New Delhi
25 October, 20XX
Dear Surunayak
You know that Diwali, the festival of lights, is approaching. It gives me
great pleasure to invite you to Diwali celebrations at my residence. We
shall have great fun.
Do join us for the ‘Puja’ and Diwali celebrations.
Yours sincerely
Ankit Verma

Question 14:
Write a letter to your friend inviting him on the house-warming-
ceremony of your newly constructed house.
Answer:
27, Urban Estate
Sector 15
Karnal
25 July, 20XX
Dear Vineet
I invite you at the house-warming-ceremony of our newly constructed
house in Urban Estate. The ‘hawan’ ceremony is at 10 a.m. It will be
followed by lunch at 1.00 p.m. Kindly do join us on this auspicious day.
I’ll introduce you to my parents and close relatives.
Yours sincerely
Arun Gulati
Question 15:
You are Navin/Neha, the Secretary of the Youth Club of your locality.
You are organising an inter-school group-song competition. Invite a
prominent musician to act as one of the judges.
Answer:
Youth Club
Nainital
5 December, 20XX
Dear Mr Khanna
I shall feel obliged if you kindly spare some time from your busy
schedule and consent to act as one of the judges for an inter-school
group-song competition to be held on 24th December, 2OXX at 2 p.m.
in the Community Centre, Dehradun Road.
Kindly confirm your acceptance by 10th December.
Yours sincerely
Navin/Neha
Secretary

Question 16:
Your parents have completed 25 years of happy married life. Invite
your aunt, living in Hyderabad, to join you in the Silver Jubilee
celebration of their marriage at your residence.
Answer:
245 Rose Gardens
Mangalore
25 March, 20XX
Respected Aunt
My parents Sh. R.S. Swaminathan and Smt. Parvathi Devi will be
completing 25 years , of their happy, prosperous and eventful married
life next month. We are going to celebrate the Silver Jubilee of their
married fife on 5th May, 20XX. It will be a simple ceremony. Only
family members and close friends are invited.
Do join us on this auspicious day.
Yours sincerely
S.R. Parthasarthy
Question 17:
Nikhil has come out successful in the I.I.T Entrance Examination. He
has decided to have a party for his friends. Write out an invitation
giving details of venue, time and date. Do not exceed 50 words.
Answer:
D-42, Preet Vihar
New Delhi
10 June 20XX
Dear Pramod
Do join me on 15 June 20XX at 6.00 p.m. at my residence at an
intimate party to celebrate my success in the I.I.T. entrance
examination. You will meet a lot of our old friends also.
Looking forward to seeing you.
Nikhil

Question 18:
You are Roshan Khera, a resident of Haryana. Invite your friend
Hrishit Arora who lives in old Delhi to spend a part of his summer
vacation with you at your farm house near Pinjore.
Answer:
Shivalik Farms
Raj Pura Village
Near Pinjore
25 April, 20XX
Dear Hrishit
I will be returning to my farm house after the examination. I invite you
to spend at least a fortnight with me at my farm house. It is a pollution
free place with lots of trees and greenery all around. The sylvan
surroundings will have a refreshing effect on your heart and mind. We
shall also visit Pinjore gardens and Kalka hills. Looking forward to your
arrival.
Yours sincerely
Roshan Khera

Question 19:
You are Atul Gupta. You are opening a new branch of your business
house NEWLIGHT FURNISHINGS at C-32, Ansal Plaza, Delhi. Write
an invitation to your uncle to attend the inauguration ceremony and
bless you.
Answer:
2475D Model Town Delhi

27 November, 20XX Dear Uncle

With the grace of God and your blessings I am diversifying my

business concern. A new branch of our NEWLIGHT FURNISHINGS
will be inaugurated at C-32, Ansal Plaza, Delhi on 5 December, 20XX
at 9.00 a.m.
Please come in time to join the ceremony and shower your blessings
on us.
Yours sincerely
Atul Gupta

Question 20:
You are Manoj. You are going on a picnic with a group of your
classmates to Kama Lake, near Karnal. Write an informal invitation to
your friend Mohit to join you on that day.
Answer:
2436 Urban Estate
Sector-15
Karnal
25 Aug, 20XX
Dear Mohit
You will be pleased to learn that we have devised a way to beat the
heat. I, along with five of my classmates, have decided to go on a
picnic to Kama Lake this Sunday, i.e., 30th August, 20XX. We’ll
assemble at my house at 8 a.m.
Do join us and have fun.
Yours sincerely
Manoj
 TEST YOUR SKILLS

1. You are going on a picnic at the Suraj Kund, near Haryana-Delhi

border with a group of your classmates. Send an informal
invitation to your close friend Vipin to join you.
2. Send a formal invitation to Sh. K.B. Vaid, noted novelist and
educationist, to speak on ‘The importance of devotion,
dedication and discipline’ in Value Education Club of your
school.
3. Your school, St. Thomas Public School, Meerut, is organising an
inter school one-act play competition. Draft an invitation to
famous playwright Vijay Kumar to act as one of the judges..
4. You are the sports secretary of the Sports Club of Hindu School,
Sonipat. Invite the famous cricketer Kapil Dev to inaugurate the
new cricket complex recently built by the school.
5. Your elder brother Amrit has married Mohini at Bangalore. Your
father Mr Sohan Lai Vij wants to hold a dinner to celebrate the
wedding. Write a formal invitation on behalf of Mr & Mrs Sohan
Lai Vij inviting guests to attend the reception.
6. You have opened a boutique in Paschim Vihar. Draft an
invitation for the inauguration of the same, specifying the chief
guest and other important details like date, time and venue. The
invitation should not exceed 50 words.
WRITING REPLIES
(FORMAL AND INFORMAL)
OR
RESPONDING TO INVITATIONS

A formal reply is usually very short. It is brief and to the point. The
quality of a good reply is that it must always be pleasant. Even while
declining the invitation or expressing inability to attend one must be
polite and courteous. Formal replies demand a formal tone and
treatment. There is no room for unnecessary details or superfluous
matter in them.
An informal reply or private letter may, however, express personal
feelings or desires in an intimate style and informal tone.
Main characteristics:
(a) Formal Replies

 Acknowledge the invitation.

 Express thanks in third person.
 Mention acceptance/regret.
 Specify the reason for refusal.
 Be brief and specific.
 Be formal in tone and treatment.
 Do not exceed the word limit (usually 50 words).
(b) Informal Replies

 Acknowledge the invitation in first person.

 Use second person for the sender of invitation.
 Mention acceptance/regret.
 Specify the reason in case of refusal.
 Use warm and simple language.
 Do not exceed the word limit (usually 50 words).
RESPONDING TO INVITATIONS
(i) FORMAL REPLIES
SOLVED QUESTIONS

Question 1:
Draft a formal reply accepting an invitation to be present on the
occasion of the wedding of Ankush S/o Mr & Mrs Shankar of 24,
Green Park Road, Kanpur. You are Vikram Gaur of Raja Ki Mandi,
Agra.
Answer:
Mr and Mrs Vikram Gaur thank Mr And Mrs Shankar for inviting them
on the occasion of the wedding of their son Ankush at 24, Green Park
Road, Kanpur on 15 May, 20XX and assure them that they will be
present on the occasion to wish the newly weds a very happy married
life. Mr and Mrs Gaur will reach Kanpur by the Agra Mail which leaves
Agra at 8.00 a.m.
Vikram Gaur
5 May, 20XX
Question 2:
Write a formal reply expressing your inability to attend the birthday
celebrations of your friend Suresh Pradhan of 1235, Vivekananda
Marg, Belur. You are Somesh Basu.
Answer:
Mr and Mrs Somesh Basu wish to thank Mr & Mrs Suresh Pradhan for
extending an invitation to the birthday celebrations of their son Akshay
at their residence 1235, Vivekananda Marg, Belur on 20 March, 20XX
and wish the young boy many happy returns of the day but regret their
inability to be present personally on account of some previous
engagements.
Somesh Basu
16 March, 20XX

Question 3:
You are Dr Avinash Bhalla. You have received an invitation from the
Director, Health Services, Haryana who has invited leading medical
practitioners of the state to attend a workshop on ‘child care’ on 20
May, 20XX at 10 a.m. in Civil Hospital Ambala. Respond to the
invitation.
Answer:
Dr Avinash Bhalla has a great pleasure in receiving the invitation from
the Director, Health Services, Haryana to attend a workshop on ‘Child
Care’ on 20 May, 20XX at 10 a.m. in Civil Hospital Ambala.
He confirms his presence with thanks.
Avinash Bhalla
16 March, 20XX

Question 4:
Draft a formal reply expressing your inability to attend the inauguration
of the showroom ‘Regalia’ on Sunday, the 20th July 20XX, at 11 a.m.
at B-12, Rohini. You are Navin Jain of C-5, G.K.J, New Delhi and your
friend is G.L. Bansal of 23, Sunder Nagar, New Delhi.
Answer:
C-5, GK-I,
New Delhi
15 July, 20XX
Mrs & Mr Navin Jain thank Mrs & Mr G.L. Bansal for the invitation to
the inauguration of their showroom ‘Regalia’ on Sunday, the 20th July
20XX, at 11 a.m. at B-12, Rohini, Delhi. However, they express their
inability to be present on the occasion due to a prior commitments.
Jains

Question 5:
You are Akshya / Aakriti. You have been invited to participate in a
seminar on ‘Fundamental Rights of Children’, organised by the Lions
Club of your distinct. Respond to the invitation by writing a letter to the
Secretary of the club.
Answer:
25, Aram Bagh Road
Meerut
5 May, 20XX
The Secretary
Lions Club, Meerut
Sir
Sub: Acceptance of Invitation
Thanks for your invitation for a seminar on ‘Fundamental Rights of
Children’, and your concern for the under-privileged children. I would
like to utilise this opportunity to share my experiences with other like-
minded enthusiasts and experts.
1 hereby confirm my participation in the seminar.
Yours sincerely
Akshya I Aakriti

Or

Sir
Sub: Inability to accept the invitation
Thank you very much for inviting me to participate in a seminar on
‘Fundamental Rights of Children’. I feel honoured and obliged.
However, I shall not be able to accept your invitation due to some
previous commitments which keep me confined to my place on that
day.
Thanking you once again for your kind invitation.
Yours sincerely
Akshay / Aakrit

Question 6:
Mr Arun Verma’s father died on 25 October, 20XX. His friends and relatives wrote
to him condoling the death of his father. Draft a formal reply on behalf of Mr
Verma, his address being 75, Ring Road, Alwar (Rajasthan).
Answer:
Mr Arun Verma of 75, Ring Road, Alwar (Rajasthan) feels deeply indebted to all
his friends, relatives and well-wishers who have been good enough to share his
sorrow in his hour of bereavement. Their sympathy, love and kindness have given
him the strength to bear the irreparable loss caused by the sad and sudden
demise of his father.
Arun Verma
10 Nov, 20XX

Question 7:
You are Prof. N. Dutta, a. famous historian from Kurukshetra
University. You have the honour of being invited as the chief guest at
a public function. However, due to sudden illness you are unable to
attend the same. Draft a suitable reply in about 50 words.
Answer:
Prof. N. Dutta expresses his thanks to the Secretary and members of
the Citizens’ Forum for their kind invitation to act as the chief guest at
their public function to celebrate Martyr’s Day. He regrets to his
inability to attend the function due to his sudden illness this morning
which has confined him to bed.
The inconvenience and embarrassment is regretted.
N. Dutta
2 Nov, 20XX

Question 8:
Draft a reply accepting an invitation to be present on the birthday
celebrations of your friend’s son. You are Devesh Sarin and your
friend is Alok Gautam of 42, Ashok Vihar, Delhi.
Answer:
Devesh Sarin wishes to thank Mrs & Mr Alok Gautam for inviting him
to the birthday celebrations of his son Chirayu at their residence 42,
Ashok Vihar, Delhi on 25 September, 20XX at 5 p.m. and assures
them that he will be present on the occasion to wish the young boy
many happy returns of the day.
Devesh Sarin

Question 9:
You are Abhay Minocha, the captain of your school cricket team. You
have received an invitation from the St. Thomas Public School,
Lucknow to play a friendly exhibition match at their playground.
Respond to this invitation.
Answer:
formal letter format

The undersigned thanks the captain of the Cricket Eleven of St.

Thomas Public School, Lucknow for his invitation to play a friendly
exhibition match on their playground on the 24th October. He cordially
accepts the invitation and hopes to reach Lucknow with his team on
the 23rd October by evening.
Abhay Minocha
Captain ABC School Team, Kanpur

Question 10:
You are Rahul/Neha. You have been invited by the Youth Club of your
locality to act as one of the judges for an inter-school group song
competition organised by the club. But unfortunately you cannot
accept this invitation due to a previous engagement. Write to the
secretary of the club regretting your inability to accept the invitation.
Answer:
Neha thanks the secretary of the Youth Club for inviting her to act as
one of the judges for an inter-school group-song competition on 4
May, 20XX but regrets her inability to accept the invitation owing to
some prior engagements.
The inconvenience is regretted.
Neha
2 May, 20XX

(ii) INFORMAL REPLIES

SOLVED QUESTIONS

Question 11:
You are Aakash/Varsha. You have been invited to attend the wedding
of your friend’s sister during summer vacation. Respond to the
invitation, regretting your inability to attend it.
Answer:
205, Vasant Kunj
New Delhi
4 March, 20XX
Dear Neha
Thank you for your cordial invitation on the occasion of your sister’s
wedding. I, however, regret my inability to be with you on this happy
occasion as we shall be leaving for Shimla for summer holidays on 1
May, 20XX. Please excuse my absence. Do convey my regards and
best wishes to the couple.
Yours sincerely
Varsha/Aakash

Question 12:
You are Manoj /Mini. You have been invited to attend a birthday party
of your closest friend. Respond to this invitation.
Answer:
217 MIG Flats
Surya Vihar, New Delhi
15 March, 20XX
Dear Shuchi
I have received your invitation for your birthday party on 25 March,
20XX at 5 p.m. at Hotel Janpath. I am extremely happy to know that
all our old friends are likely to be there.
I would like to confirm my participation.
Looking forward to the momentous occasion.
With love.
Manoj/Mini

Or

Dear Shuchi
I acknowledge with thanks your kind invitation to your birthday party
on the 25th March. I regret to inform you that I will not be able to join
you in the celebrations due to some very urgent and unavoidable prior
engagements that may keep me tied down here on that day.
Please accept my heartiest felicitations and love.
Kindly accept a small gift that I am sending through courier.
Wishing you a very happy birthday.
Yours sincerely
Manoj /Mini:

You are Sachin / Shama. You have been selected to represent your
school in a seminar on ‘Education for All’, organised by NCERT. Write
a letter to the Professor Incharge requesting her to send you a copy of
the working paper prepared for the seminar to enable you to prepare
yourself on the subject.
Answer:
ABC School
New Delhi
7 March, 20XX
The Professor Incharge
NCERT
New Delhi
Madam
Sub: Education for All
I would like to thank you for inviting our school for the proposed
seminar on ‘Education for All’ being organised by your Institute.
Kindly send me a copy of the working paper prepared for the seminar
so that I can prepare myself properly and make a meaningful
contribution in the deliberations at the seminar.
Looking forward to an early response.
Yours sincerely
Sachin/Shama

Question 15:
You have been invited to an evening bash at the Nirula’s by Vibhu,
your close friend,
to celebrate his selection in NDA. Respond to the invitation. You are
Nitin of 56, Gautama Enclave, New Delhi-56. .
Answer:
56, Gautama Enclave
New Delhi-110056
10 May, 20XX
Dear Vibhu
Thank you very much for your pleasant invitation. I’ll join the evening
bash at Nirula’s on 16th May at 6 p.m.
With best wishes.
Yours sincerely
Nitin

Question 16:
You are Shiv Khera, a noted educationist. You have been invited by
the Value Education Club of Vivekanand Sr. Sec. School, Roop
Nagar, New Delhi to deliver a talk on ‘The Importance of Devotion,
Dedication and Discipline’ on a date and time convenient to you.
Respond to the invitation.
Answer:
C-2/21, New Defence Colony
New Delhi
25 August, 20XX
The Secretary
Value Education Club
Vivekanand Sr. Sec. School
Roop Nagar, New Delhi
Dear Rohit
Sub: Invitation to deliver a talk
I thank you for your invitation to speak on a topic dear to me. I hope
Friday, the 12th September, 20XX will be acceptable to you.
With best wishes.
Yours sincerely
Shiv Khera

Question 17:
You are Monica Kapoor. Your friend Mridula has invited you to her
engagement ceremony to be held at the Hallmark Resorts on 1 April
20XX at 6 p.m. Respond to the invitation.
Answer:
D 27 Vayu Vihar
New Delhi
25 March, 20XX
Dear Mridula
Thank you very much for the invitation to join your engagement
ceremony celebrations at the Hallmark Resorts on the 1st April, 20XX
at 6 p.m. I could never think of missing the golden opportunity to see
the youngman, our would be ‘jijaji’ and will be positively there.
But halt! The date surprises me. Are you serious or kidding me?
Let us see who plays the fool—one for a day and the other for a whole
life.
With best wishes.
Yours sincerely
Monica Kapoor

days during your summer vacation with her. Respond to this invitation.
You are Madhav /Manisha, of 27, Patel Nagar, New Delhi.
Answer:
27 Patel Nagar
New Delhi
25 April, 20XX
Dear Aunt
Thank you very much for inviting me to spend some part of my
summer vacation with you at Manali. I hope to reach Manali by the
15th May and stay there for a week.
With regards.
Yours affectionately
Madhav / Manisha

Question 20:
You are Prem Shankar Jha, eminent economist. You have received
an invitation from the Lion’s Club to speak on the salient features of
the latest budget. Regret your inability due to previous commitments.
Answer:
27 Ashoka Road
New Delhi
3 March, 20XX
The Secretary
Lion’s Club
Agra
Dear Sir
Thanks for sending me an invitation to speak on the salient features of
the latest union budget. I regret my inability to join you on the date
suggested by you due to heavy and unavoidable prior commitments.
Yours faithfully
Prem Shankar

(b) REPLIES TO QUERIES

(OFFICIAL/BUSINESS REPLIES)
SOLVED QUESTIONS

Question 1:
Blue Star Electronics Ltd., Ludhiana made an offer to Bhatia
Electronics, Rohtak for the agency of their new model ‘Goldie’ water
coolers. Write a formal letter on behalf of Bhatia Electronics accepting
the offer of the agency.
Answer:
Bhatia Electronics
5, Palika Bazar, Rohtak
6 March, 20XX
M/s Blue Star Electronics Ltd.
Hall Bazar, Ludhiana
Dear Sir,
Sub: Agency of ‘Goldie’ Water Cooler
We gratefully acknowledge the offer of agency of your new product
‘Goldie’ with the terms and conditions contained in the appended
brochure.
A demand draft of ₹ 3 lakh payable at Ludhiana is enclosed.
P. Bhatia : Partner

Question 2:
Draft a foimal reply to M/s Sumit Brothers explaining why all the orders
have been cancelled.
Answer:
Parag Textiles
25, Old Fort Road,
Surat
25 October, 20XX
M/s Sumit Brothers
26, Central Market
Jhansi
Dear Sir
Sub: Cancelling of Orders
Your dealings with us defy all ethics of business norms and culture. In
spite of repeated reminders you have been deliberately withholding
outstanding payments. Since the amount due towards you exceeds
ten times your deposit with us, we are constrained to cancel all your
previous orders placed with us.
Sd/-
Sales Manager

Question 3:
Draft a formal reply to an Education Society seeking the franchise of
ABN Public School. Delhi.
Answer:
Principal
ABN Public School, Delhi
3 May, 20XX
The Chairman
Bright Education Society
Faridabad
Dear Sir
Sub: Franchise of ABN Public School
We acknowledge the receipt of your letter dated 25 Feb. 2003 seeking
franchise of our institution. Please find enclosed a brochure containing
the detailed information of requirements to be fulfilled before you
formally apply on the appended form.
Sd/-
Principal

Question 4:
you are Ms. S. Janaki, lecturer in Physics, Shyarna Girls School,
Jodhpur. You had or study leave for 2 years. Draft a reply on behalf of
the Principal explaining why study leave can’t be sanctioned to you.
Answer:
Shyarna Girls School
Jodhpur
3 Jan, 20XX
Ms S. Janaki
Lecturer in Physics
Dear Madam
I regret to inform you that your application for study leave has been
rejected by the governing body as you fail to fulfil the minimum
eligibility period of 5 years’ regular service, you can apply afresh as
and when you are eligible to avail this facility.
Yours faithfully
Sd/-
Principal

Question 5:
You are the Principal of St George Public School, Chennai. You had
requested the Commissioner of Police (Traffic) Chennai to hold an
exhibition of observance of ‘Safety Week’ at your school. Draft a reply
from the Commissioner of Police showing his willingness to provide
men and material for observance of the safety week.
Answer:
Coinmissioner of Police (Traffic)
10 Periyar Road
Chennai
26 August, 20XX
The Principal
St George Public School
Chennai
Sir
Sub: Observance of Safety Week
We assure you all the help and cooperation with men and material to
make the observance of the Safety Week at your school a grand
success. Posters, placards and other literature will be provided for
holding the exhibition.
Yours faithfully,
R. Rajeshwaran
Police Commissioner (T)

Question 6:
You are Anil Vats, a student of XII C, Bal Bharati School, Pusa Road,
New Delhi. You had made certain enquiries to become a member of
Delhi Public Library. As libranar draft a formal reply in response to
your queries.
Answer:
The Librarian
Delhi Public Library
Delhi
30 March, 20XX
Dear Sir
Received your letter dated 20 August, 20XX. The rules for obtaining
the membership of the DP Library are very simple. Fill in the form for
membership (available at the enquiry counter). Get it attested by the
Principal of your school and submit it along with the security amount.
You will get your membership card and the tickets the next day.
Yours faithfully
P.K. Naveen
Librarian

Question 7:
You had applied for the membership of Kotla Club, Delhi and also
made certain, enquiries regarding the admission of new members.
Draft a reply from the secretary the club asking for certain
clarifications before you can be enrolled as a member.
Answer:
The Secretary
Kotla Club
Delhi-110006
17 Oct., 20XX
Sh. Jai Prakash Gupta
3672, Chawri Bazar
Delhi-110006
Sir
Your request for membership of the club is under active consideration.
Kindly furnish certificates from two responsible persons (not related to
you) regarding your character and conduct.
Yours faithfully
C.P. Sexena
Secretary

Question 8:
You are Vinod Aggarwal, father of Priyanka, a student of Mother’s
School, Kolkata. You had requested the Principal of the school for
providing certain facilities (computer education, health awareness,
moral education, more indoor games, etc). Draft a reply on behalf of
the Principal indicating that the issue will be discussed in the
forthcoming meeting of P.T.A.
Answer:
Mother’s School
Elgin Road
Kolkata
25 Sept., 20XX
Sh. Vinod Aggarwal
27/427 Harrison Road,
Kolkata
Sir
Thanks for your letter suggesting betterment of facilities in the school.
The issue will be discussed in the next meeting of the P.T.A.
scheduled for 5 October, 20XX. Kindly make it a point to attend and
push your views across in the deliberations. Yours faithfully S.
Ghoshal Principal

Question 9:
You are Neeraj, a student of XII class of Girdhari Lai Model School,
Jungpura, Jind. You had requested the Principal, Hindu Sr. Sec.
School, Sonepat for migration. Draft a reply from the Principal
expressing his inability to accede to your request.
Answer:
The Principal
Hindu Sr. Sec. School
Sonepat
21 July, 20XX
Dear Mr Neeraj
I am sorry to inform you that your request for migration to this
institution in class XII cannot be acceded to. We allow migration only
in class XI. Moreover, we do not have additional seats in class XII to
accommodate students from outside.
Yours faithfully
S.K. Kapur
Principal

Question 10:
You are Suresh Kumar of village Sherpur in Gurgaon district. You had
requested the District Health Officer on behalf of the villagers to open
a dispensary in your village. You had also made certain other
enquiries. Draft a formal reply from the District – Health Officer,
Gurgaon.
Answer:
The District Health Officer
Gurgaon
25 March, 20XX
Sh. Suresh Kumar
Village Sherpur
Distt. Gurgaon
Dear Sir
Sub: Opening of Dispensary
Your request for opening a dispensary in village Sherpur is under
active consideration. Kindly send an attested copy of the resolution of
the village Panchayat offering to transfer the building and 1.5 acre
land to the government for the dispensary. This will help in early
disposal of the case.
Yours faithfully
H.L. Batra
Distt. Health Officer

TEST YOUR SKILLS

1. You were invited by the local unit of Boogie Woogie, a talent

search organisation, to make a selection of the local teams for
participation in the zonal competition and performance at the
national level. But you are not in a position to do so because you
have met with an accident. Write a letter to the convener
regretting your inability to honour the request explaining to him
your position. You are Arun/Aruna Joglekar.
2. You have received an invitation to attend the prize giving
ceremony on the occasion of the Regional Social Sciences
Exhibition. Write a letter to the Secretary of the ‘The World View’
(the organiser of the exhibition) informing him about your inability
to attend. Give three reasons.
3. You were invited by a friend of yours to spend some days at his
farmhouse in Manali during the summer vacation. Respond to
his invitation.
 4. Write an informal reply to your pen-friend in the U.K assuring her
of all help and guidance dining her planned forthcoming visit to
India.
5. You are Arun/Aruna. You have been invited to attend the
wedding of your friend’s sister during summer vacation.
Respond to the invitation accepting the invitation.
6. You have received an invitation from the Manager, Youth Club
IIT, Powai, Mumbai to attend the Premiere of the play called
‘Desh Ki Pukar’. Write a letter of regret giving at least three
reasons for your not being able to attend the programme.
7. You are Rahul/Neha. You have been invited by the Three Arts
Club of your locality to give a dance performance on the
occasion of its Silver Jubilee Celebrations. Respond to the
invitation.
8. You are the President, Literary Society of your school. You had
requested the famous writer Mulk Raj Anand to inaugurate the
Society’s Talent Search Function. Mr Anand has raised certain
queries regarding the activities of the society, its membership,
previous performance etc. Send a brief informal reply.

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