KINDS

➢Formal
➢Informal
Formal Invitations are sent to relatives, friends,
acquaintances on special occasions.

➢ Types
▪ Card Form
▪ Letter Form
A simple card is printed for formal occasions
like-
➢ School functions
➢ Functions of organizations
➢ Social functions
• Marriages
• Anniversaries
• Birthdays, etc.
 A simple yet elegant card is preferred.
 Written within a box.
 The subject matter is written in the centre
setting.
 Use of different font size and style.
 Simple present tense is used.
 Written in the third person.
 Use of abbreviation is avoided.
 Name of the invitee is not mentioned.
 Date of writing is not written
 No signature of the host.
 No punctuation is required at the end of the line.
 Name(s) of the host(s)
 Formal phrase of invitation
◦ Request the pleasure of your benign presence/company
◦ Seek your auspicious presence
◦ Solicit your gracious presence on the auspicious occasion
◦ Cordially invite you
 Reason for the function.
 Time and date of the event.
 Venue of the event (with address).
 Name of the Chief guest (if any).
 Abbreviation RSVP (repondez s’il vous plait-respond if you
please) is written below (left side corner) with name, address and
phone number of host.
 Right hand side bottom corner-Instructions (if any).
 1. NAME(S) OF HOST(S)

 2. STANDARD EXPRESSION OF INVITE

 3. PURPOSE OF INVITATION (EVENT)

 4. DAY, DATE AND TIME OF EVENT

 5. VENUE
 6. ADDRESS OF VENUE

 7. NAME OF CHIEF GUEST

 RSVP Important instructions:

Name 1. This card permits two.
Address 2. Kindly be seated by 4:00pm.
Phone 3. Children below 3 yrs are not
allowed.
4. Use of mobile phones and cameras is
prohibited.
 Written to invite individuals-chief
guests/judges/guests of honour.
 Formal and polite, pleasant and courteous.
 Follows the Formal letter format.
 Name of the invitee is included.
 Name and signature of the host written as the
subscription.
 Written in paragraph form in continuous
lines.
 Includes all the details of the event.
 SENDER’S ADDRESS
>
 DATE (In formal manner-month to be written in words)
>
 RECEIVER’S ADDRESS
>
 SALUTATION (Sir/Madam)
>
 SUBJECT: (Not a complete sentence. Each word to begin with capital letter.)
>
 CONTENT
>
 Thank you
>
 Yours truly/sincerely
 Signature
 (NAME)
 You are Sachin Bansal, the Head Boy of Springdale Public School, Gurgaon. Your school is holding an inter-
school T-20 cricket championship from 2 Oct. to 8 Oct., 20XX. Write a formal invitation to Sh. B.S. Bedi, the
legendary cricketer, to inaugurate the championship on 2 Oct. 20XX at 10 a.m. at your school grounds.

 Answer:
Springdale Public School
Gurgaon

25 Sept. 20XX

Sh. B.S. Bedi

2/27 Jorbagh
New Delhi

Sir

Sub: Invitation to Inaugurate Cricket Championship

Playing is to the body what reading is to the mind. Our school believes in the holistic development of children
and thus regularly organizes various events to instill a healthy spirit of competition.
Our school is holding an inter-school T-20 cricket championship from 2 Oct. to 8 Oct. 20XX. Almost all the
schools of the area have confirmed their participation. Your presence in our midst will act as a catalyst and
inspire us. You are requested to inaugurate the championship on 2 Oct. 20XX at 10 a.m. in our school
grounds.

Kindly confirm your availability by 30 Sept.

Yours sincerely
Sachin Bansal
Head Boy
 You are Mr. Suryakant Tripathi, the Principal of Model Public School, Gurgaon. Your school is
holding its Aannual day on November 12, 2020. Write a formal invitation to Mr. Arun Kohli,
District Commissioner of Police, to be the Chief Guest at the function .
 Answer:
Model Public School
Gurgaon

October 25, 2020

Mr. Arun Kohli

District Commissioner of Police
Gurgaon

Sir

Sub: Invitation to Annual day

It gives us immense pleasure to inform you that we are celebrating the Annual day of our
school on November 12, 2020 at 10:30 am in the School Auditorium.
We shall deem it an honour if you could grace the occasion and preside over the function as
the Chief Guest and give away the prizes.

Kindly confirm your availability by October 30, 2020.

Yours sincerely
Signature
(Mr. Suryakant Tripathi)
Principal
 Main characteristics of a formal reply are as
follows:
• Acknowledge the invitation.
• Express thanks in third person.
• Mention acceptance/regret.
• Specify the reason for refusal.
• Be brief and specific.
• be formal in tone and treatment.
 Q1. Write a formal reply to Mrs. and Mr. Chawla
accepting the invitation to attend the birthday of their
son.

April 16, 2020

Mrs. and Mr. Manjit Rathore thank Mrs. and Mr. Chawala
for inviting them on the occasion of the First birthday of
their son, Rahul, on Monday, April 27, 2020 at Konark
Hotel and inform them that they will be glad to attend the
Function.
 Q1. Write a formal reply to Mrs. and Mr. Chawla
expressing your inability to attend the birthday of their
son.

April 16, 2020

Mrs. and Mr. Manjit Rathore thank Mrs. and Mr. Chawala
for inviting them on the occasion of the First birthday of
their son, Rahul, on Monday, April 27, 2020 at Konark
Hotel. They regret to inform that they will not be able to
attend the Function due to prior engagement. They wish
Rahul best wishes on his birthday and pray for his healthy
life.
District Commissioner of Police
Gurgaon

October 28, 2020

The Principal
Model Public School
Gurgaon

Sir

Sub: Acceptance of Invitation to Annual day

I am honoured to be invited to be the Chief Guest at the Annual day of your school on
November 12, 2020 at your school.
It gives me immense pleasure to accept the invitation. I will reach the school on time at 10:30
am.
Yours sincerely
(Signature)
Mr. Arun Kohli
District Commissioner of Police
District Commissioner of Police
Gurgaon

October 28, 2020

The Principal
Model Public School
Gurgaon

Sir

Sub: Inability to Accept Invitation to Annual day

I am honoured to be invited to be the Chief Guest at the Annual day of your school
on November 12, 2020 at your school.

I regret to inform that I am unable to accept the invitation due to prior

commitment. I wish your school all the best for their function.

Yours sincerely
(Signature)
Mr. Arun Kohli
District Commissioner of Police