FORMAL

INVITATION
and
REPLY TO
INVITATION
Wedding
Invitation
Card
(Formal)
 FORMAT
• Name of the hosts
• Formal phrase of invitation, for example:
request the pleasure of your presence or
company, seek your auspicious presence,
solicit your gracious presence on the
auspicious occasion
• Date, time and venue of the event
• Occasion/ reason of the invitation
 Sample question

• On behalf of your parents draft a formal

invitation to be sent to your friends and
relatives on the occasion of your brother’s
marriage.
SAMPLE ANSWER
 FORMAL
INVITATION TO PRESIDE
OVER/ INAUGURATE/
JUDGE EVENTS
 SAMPLE QUESTION
You are Neha/ Nakul, the President of the English Literary and
cultural society of Government Model Sr. Sec. School, sector 19
Chandigarh. You have to organize an Inter Zonal Declamation
competition on the topic “Communication skills are very
important in Modern World”. You wish to invite Dr. Shailesh
Gupta, an eminent educationist to preside over the function to
be held on 16 July 2020 at 9.30 am. Prepare a formal invitation
for the same.
 Sample answer
(Formal invitation to preside over)

Govt. Model Sr. Sec School

Sector 19
Chandigarh

16 June 2020

Sub:-Invitation to preside over Inter Zonal Declamation Competition

Sir
The English Literary and Cultural Society of our school is organizing an English
Declamation Competition on the topic ‘Communication Skills are very
important in Modern World’ on 16 July 2020 at 9.30 am in the school
auditorium. Kindly consent to preside over in the above said programme.
Yours sincerely
Neha/Nakul
 REPLY TO
INVITATION
(formal acceptance/refusal)
 Points to remember
1. Acknowledge the invitation
2. Be brief and specific
3. Express thanks in third person
4. Not to be signed at the end
5. When accepting, confirm date and time
6. If declining, give reason, convey your best wishes
7. give date and address at top left hand side
8. Use simple language
9. Word limit - 50
 FORMAL ACCEPTANCE

Sample Question

You are Mr. Ajay Gupta of

7, Park Avenue Delhi.
Draft a reply accepting an
invitation to attend a house
warming party hosted
by your colleague.
 Formal acceptance
Sample answer
7, Park Avenue
Delhi

16 June 2020

Mrs. And Mr. Ajay Gupta thank Mrs. And Mr. Satish Sharma for
their kind invitation on the house warming party on 27th July 2020
at 11 am, which they are delighted to accept. It is their great
pleasure to attend the ceremony.
 FORMAL REFUSAL

Sample Question

You are Mr. Ajay Gupta of

7, Park Avenue, Delhi. Draft a reply
of refusal expressing inability to
attend a house warming party hosted
by your colleague
 FORMAL REFUSAL

Sample Answer

7, Park Avenue
Delhi

16th June 2020

Mrs. and Mr. Ajay Gupta thank Mrs. and Mr. Satish Sharma
for their kind invitation on the house warming party on
27th June 2020 at 11 am, but regret their inability to accept
the same due to urgent and unavoidable assignment abroad.
 Formal acceptance by the person who was
invited to preside over/inaugurate

You are Dr. Shailesh Gupta, an eminent

educationist. You have been invited to preside
over an Inter Zonal Declamation Competition by
Neha, the president of English Literary club of
Government Model Sr. Sec. School, Sector 19
Chandigarh. Write a letter of acceptance of the
invitation.
 Formal acceptance by the person who was invited to
preside over/inaugurate
Sample answer
73, Sector 11 –A
Chandigarh

16 June 2020

Dear Neha

Many thanks for inviting me to preside over the Inter Zonal Declamation
Competition to be held on 27th June 2020 at 9.30 am in your school. I shall be
highly delighted to attend the function and enjoy listening to the views of the
students. It will be kind of you , if you provide me the official transport

Yours truly
Dr. Shailesh Gupta
 Formal refusal by the person
who was invited to preside
over/inaugurate
You are Dr. Shailesh Gupta,
an eminent educationist. You have
been invited to preside over an Inter Zonal
Declamation Competition by Neha, the president of
English Literary club of Government Model Sr. Sec.
School, Sector 19 Chandigarh. Write a letter of refusal
of the invitation.
 Formal refusal by the person who was invited to
preside over/inaugurate
Sample answer
73, Sector 11 –A
Chandigarh

16 June 2020

Dear Neha

Many thanks for inviting me to preside over the Inter Zonal

Declamation Competition to be held on 27th June 2020 at 9.30 am
in your school, but I am sorry to say that I shall not be able
to attend the same due to a prior appointment.

Yours sincerely/truly
Dr. Shailesh Gupta
 INFORMAL
INVITATION
POINTS TO REMEMBER:

1. Follow the ordinary personal letter pattern

2. Meant for relatives, friends and known persons
3. Use first person ‘I’, ‘We’, and second person ‘You’
4. Avoid using ‘he’, ‘she’, and ‘they’
5. Do not write subject and receiver’s address.
6. Write in warm and personalised style with informal tone
7. Avoid writing unnecessary details
8. Begin with ‘Dear’ --------(name)
9. Word limit -50
INFORMAL INVITATION

Sample question

You are Anuj/Anuja Goel of

23, Yojna Vihar Delhi. Write an
invitation to invite your friends
for the party you are giving to
celebrate your selection in
B.Tech in DTU
 INFORMAL INVITATION
Sample answer

23, Yojna Vihar

Delhi

16 June 2020

Dear Rahul

I have much pleasure in inviting you to post selection party after the
admission in DTU. Reach my residence at 7.30 p.m. on 26th June 2020 to
join my family and friends in my moment of joy.

Yours lovingly
Anuj/Anuja
 INFORMAL ACCEPTANCE

Sample Question

You are Rahul and has been invited to the

post selection party of your friend Anuj.
Write a reply accepting the invitation you
got.
 Informal acceptance
Sample answer

7 C, Yojna Vihar
Delhi

20 June 2020

Dear Anuj

Many thanks for inviting me to attend your post selection party which will be
held on 26th June 2020 at your home. I shall be highly delighted to attend the
same and will enjoy the party with great fun.

Yours lovingly
Rahul
 INFORMAL REFUSAL
SAMPLE QUESTION
You are Rahul and has been invited to the post
selection party of your friend Anuj. Write a reply
refusing the invitation you got.
 Informal refusal
sample answer
7 C, Yojna Vihar
Delhi

20 June 2020

Dear Anuj

Many thanks for inviting me to attend your post selection party which will be
held on 26th June 2020 at your home but I am sorry to say that I shall not be able
to attend the same as I shall be out of station next week. I shall miss this joyous
occasion, I wish you all the best for the future.

Yours lovingly
Rahul