JPEP-0-1231-B-0003 Rev.

0 Page 1/7

Standard of Plant Commissioning Department (SPCD-007)

CONTROL PROCEDURE

for

PROJECT DOCUMENT

JPEP-0-1231-B-0003 Rev.0

Issue Date: 01 Feb. 2002

This document is of a confidential nature and is the property of JGC CORPORATION,

YOKOHAMA, JAPAN, and shall not be traced, photographed, photostatted or reproduced in any
manner, nor used for any purpose whatsoever except by written permission of JGC
CORPORATION.

Responsible Dep.: Plant Commissioning Department.

Prepared by: Checked by: Approved by:
Y. Otsubo M. Watanabe S. Koyanagi
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CONTENTS

1. Scope.................................................................................................................................................3

2. Acquisition of Project Documents (Copies) ....................................................................................3

3. Application of Filing System...........................................................................................................3

3.1 Partners, Licensors, Vendors and Sub-Contractors ...............................................................3
3.2 Document Filing No. ................................................................................................................3
3.3 Prohibition of Separate Filing of Attached Documents .........................................................3
4. Handling of Revised Documents.....................................................................................................4

5. Use of Engineering Correspondence ..............................................................................................4

5.1 Issue No. of Engineering Correspondence ..............................................................................4
5.2 Control of Issued Engineering Correspondence .....................................................................4
5.3 Reply to Engineering Correspondence....................................................................................4
6. Prohibition of Entry of Additional Notes .......................................................................................4

Attachment-1 Filing Index at Yokohama

Attachment-2 Engineering Correspondence Control Register
Attachment-3 Documents to be distributed to the Plant Commissioning Department
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1. Scope
This standard shall apply to the control of various documents related to a project including a
commissioning work contract or laboratory engineering work contract.

2. Acquisition of Project Documents (Copies)

(1) The key person responsible for planning commissioning work (Planning key person hereunder)
and the key person responsible for laboratory engineering, ( Laboratory key person hereunder)
both for a project, shall try to acquire project documents required as an input to the execution
of their respective work.

(2) Upon the commencement of a project, these key persons shall request the project manager
with required project documents list (Attachment - 3) and ensure distribution of such
document to the Plant Commissioning Department.

(3) In cases where any documents other than listed in (2) above are required, the
Planning/Laboratory key person shall pick up the necessary documents from "DOCUMENT
CURRENT STATUS LIST" and try to acquire such documents.

3. Application of Filing System

All project documents shall be centrally controlled per each project in accordance with "FILING
INDEX AT YOKOHAMA" (Attachment - 1).

3.1 Partners, Licensors, Vendors and Sub-Contractors

For the purpose of controlling a plural of partners, licensors, vendors and sub-contractors, a different
list shall be prepared per each project.
Example:

List of Partners List of Commissioning Sub-Contractors

A1: D1:
A2: D2:
• •
• •
List of Licensors List of Laboratory Sub-Contractors
B1: E1:
B2: •
• •
• •

List of Vendors
C1:
C2:
•

3.2 Document Filing No.

The filing number of each project document for the commissioning and laboratory shall be numbered
by the Planning/Laboratory key person or a person in charge nominated by the key person.

3.3 Prohibition of Separate Filing of Attached Documents

Separate filing of any documents attached to any project document shall be prohibited as a rule.
 JPEP-0-1231-B-0003 Rev. 0 Page 4/7

In cases where any documents attached to any project documents are required to be included in a
separate file, such attached documents shall be copied and included.

4. Handling of Revised Documents

Any project documents revised according to the specified procedure for a project, the old version shall
be replaced with the latest version.
Any old version shall be discarded as a rule. However, in cases where an old version is required to be
kept, it shall be marked-up with red ink or stamp as “old version” so as to avoid the misuse of any
old one.

5. Use of Engineering Correspondence

Any original of project documents shall be conserved and managed for a period of five years. To
ensure such conservation and management, any information to be conveyed from the Plant
Commissioning Department to any of the other departments shall be provided, using "Engineering
Correspondence".

5.1 Issue No. of Engineering Correspondence

Any "Engineering Correspondence" to be issued from the Plant Commissioning Department shall be
numbered with an issue number.
The numbering style shall be as shown below.

OPE — A — B

LABO — A — B

A : PROJECT NAME B : SERIAL NUMBER

Ex. : SRC, PSR Starting with 001

5.2 Control of Issued Engineering Correspondence

The issue No., title and destination of any issued Engineering Correspondence shall be recorded in a
register (Attachment - 2).

5.3 Reply to Engineering Correspondence

Any reply from the addressee to an Engineering Correspondence issued from the Plant
Commissioning Department shall be filed in the file. However, for a period until a reply is received, a
copy of original shall be filed.

6. Prohibition of Entry of Additional Notes

No additional notes shall be written on the project document issued by the Plant Commissioning
Department or received from the other departments, which may cause other personnel in charge to
misunderstand.
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Attachment – 1

0 GENERAL & OUTSIDE 2 ENGINEERING 5 PRECOMM'G/

CORRESPONDENCE DOCUMENT COMMISSIONING
00-1 OUTLINE OF AWARDED JOB 20 BEDD 50-1 OVEALL PRE-COM/COM'G
00-2-1 PJ ORGANIZATION(YOK) 21 EQUIPMENT LIST SCHEDULE
00-2-2 PJ ORGANIZATION(SITE) 22-1 OVERALL PLOT PLAN 50-2 UNITWISE PRE-COM/COM'G
00-3 CONTRACT & CLARIFICATION 22-2 EACH AREA/UNIT PLOT PLAN SCHEDULE
00-4 CONSORTIUM AGREEMENT 22-3 AREA CLASSIFICATION 50-3 SCHEDULE STUDY
00-5-1 MAN-HOUR CONTROL(OPE) 23-1 PFD/UFD 51-1 JGC ORGANIZATION &
00-5-2 MAN-HOUR CONTROL(LABO) 23-2 PID MOBILIZATION
00-6 GUIDELINE FOR THE 23-3 PID CHECK RESULTS 51-2 CLIENT ORGANIZATION &
RESIDENTS IN JOB SITE 23-4 NPIC MOBILIZATION
00-7 OTHERS 24 LINE INDEX 51-3 VENDOR MOBILIZATION
01 PJ MASTER SCHEDULE 25-1 PIPING LAYOUT 52-1 JGC/CLIENT SPLIT OF WORK
02-1 CORRESPONDENCE 25-2 BUILDING LAYOUT 52-2 JGC/PARTNER
FROM CLIENT 26-1 PJ SPEC. SPLIT OF WORK
02-2 CORRESPONDENCE 26-2 REQUISITION 52-3 JGC INTERNAL
TO CLIENT 27-1 TECHNICAL INF.(FROM INST) SPLIT OF WORK
02-3 MOM CLIENT/JGC 27-2 TECHNICAL INF.(FROM ELEC) 53-1 TOOL & BULK MATERIAL
03-(A)-1 CORRESPONDENCE 27-3 TECHNICAL INF.(FROM ROTA) 53-2 CHEMICALS
FROM PARTNER 27-4 TECHNICAL INF.(FROM PIPING) 53-3 UTILITY CONSUMPTION
03-(A)-2 CORRESPONDENCE 27-5 TECHNICAL INF.(OTHERS) 54 PRE-COM/COM'G EXECUTION
TO PARTNER 28 HSZOP STUDY REPORT PLAN
03-(A)-3 MOM PARTNER/JGC 29-1 JGC DOCUMENT LIST 55 OPER'N PHILOSOPHY STUDY
04-(B)-1 CORRESPONDENCE 29-2 VENDOR DOCUMENT LIST 56-1 GENE. PRECOM'G PROCEDURE
FROM LICENSOR 3 MANUAL, PROCEDURE, 56-2 DETAILED PRE-COM'G
04-(B)-2 CORRESPONDENCE VENDOR DOCUMENTS PROCEDURE
TO LICENSOR 30-1 OPE MAN(OVERALL/GENERAL) 56-3 DETAILED START-UP
04-(B)-3 MOM LICENSOR/JGC 30-2 OPE MAN(UNITWISE) PROCEDURE
05-(C)-1 CORRESPONDENCE 30-3 OPERATION NOTE 57-1 OVERALL PERFORMANCE
FROM VENDOR 31 TURN OVER TEST PROCEDURE
05-(C)-2 CORRESPONDENCE 32-(A)-1 SPEC/DRWG FROM PARTNER 57-2 UNIT PERFOMANCE TEST
TO VENDOR 32-(A)-2 INSTRUCTION MANUAL PROCEDURE
05-(C)-3 MOM VENDOR/JGC FORM PARTNER 57-3 PERFORMANCE TEST
06-1 CORRESPONDENCE 32-(A)-3 OTHER INFOMATION STUDY DOCUMENT
FROM COM'G SUBCON FROM PARTNER 58 TROUBLE SHOOT/BACK-UP
06-2 CORRESPONDENCE 33-(B)-1 LICENSOR AGREEMENT 59-1 PRE-COM/COM'G
TO COM'G SUBCON 33-(B)-2 SPEC/DRWG FORM LICENSOR SUBCONTRACTING
06-3 MOM COM'G SUBCON/JGC 33-(B)-3 INSTRUCTION MANUAL 59-2 SUB-CON. DOCUMENT
07-1 CORRESPONDENCE FROM LICENSOR 6 CONSTRUCTION
FROM LABO SUBCON FROM LICENSOR 60 CONSTRUCTION SCHEDULE
TO LABO SUBCON 34-(C)-1 SPEC/DRWG FORM VENDOR 61 SITE MANNING PLAN
07-3 MOM LABO SUBCON/JGC 34-(C)-2 INSTRUCTION MANUAL 62 TECHNICAL INFORMATION
1 JGC INTERNAL FROM VENDOR FROM CONST.
CORRESPONDENCE 34-(C)-3 OTHER INFOMATION 63 OTHERS
10-1 FAX/TELEX(FROM YOK) FROM VENDOR 7 OTHERS
10-2 FAX/TELEX(TO YOK) 4 LABO. ENGNEERING 71 TRANING
12 MOM(JGC ) EXECUTION PLAN 72 CODE, STANDARD
13-1-1 ENG. COR’PON(FROM OPE) 41 TECHNICAL INF. (IN) 73 PROPOSAL DOCUMENTS
13-1-2 ENG. COR'PON (FROM LABO) 42 LABO TEST SCHEDULE 74 DESIGN REVIEW &
13-2 ENG. COR'PON (BY OTHERS) 43 LABO EQUIPMENT VERIFICATION DOCUMENTS
14-1 ENG'G COR'PON(FROM YOK) 44 LABO FURNITURE
14-2 ENG'G COR'PON(TO YOK) 45 LABO LAYOUT
15-1 BISINESS TRIP REPORT (OPRT’N) 46 QUOTATION/REQUISITION
15-2 BISINESS TRIP REPORT (LAB.) 47 CATALOGUE
48 PROJECT SPEC(LABO. concerned)
49 LABO SPARE PARTS
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Attachment-2

JOB NO.

Engineering Correspondence Control Register

NO. DATA TITLE DESTINATION

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Attachment - 3

Documents to be distributed to the Plant Commissioning Department

1. Contract and annexes

2. Overall project schedule
3. Basic engineering design data (BEDD)
4. Equipment lists
5. Process flow diagrams
6. Piping and instrument diagrams (PIDs) including NPIC
7. Utility flow diagrams
8. Overall plot plan
9. Area-wise plot plans
10. Line index
11. One-line diagrams
12. Cause and effect charts
13. Operation manuals and guides (prepared by JGC and licensors)
14. QA plan
15. Project coordination plan/procedures
16. Engineering execution procedures