Professional Documents
Culture Documents
Junly-10-2021
Acknowledgement
First and foremost my deepest and heart full thanks to God and next to The Department of TVET
Leadership and Management
For giving this chance to supervise the college found near of me and prepare this document and
for his assistance.
Second, I would like to say thank you to the Agarfa TVET College Dean Ato Muhamad
Mude, Industrial Extension and Technology transfer Mabratu Worku, Human Resource
Administration Ato Umar Aman, Electrical Electronics department Teachers and other staffs of
the College for their unlimited support in providing the necessary information on preparing this
document.
The main purpose of this study is to better understand the practice of instructional and
institutional supervision in the TVET by examining trainers and institution perspectives about
how they experienced and conceptualized instructional and institutional supervision. The
study also required to uncover aspects of instructional and institutional supervision that trainers
and institutional staffs think should be practiced. Instructional supervision is very vital in the
professional development of trainers.
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Abstract
This paper addresses Instructional and Institutional supervision checklist gaps in the
administration of Technical and Vocational Education Training (TVET) Colleges as a
solution for professional development highlighting the concepts of instructional supervision,
institutional supervision, and principles of supervision, supervision checklist for both
institutional and instructional supervision. Also the supervision checklist designed as a
viable tool for quality output in TVET education and the techniques of instructional
supervision were include activities like classroom observation, trainer visitation, demonstration,
workshop, micro-teaching, guided practice, campus observation, administration supervision
and enquiry. Since an unsupervised instruction may be the standard of education, it is
therefore suggested that principals as catalysts should facilitate the implementation of the
various sets of instructional activities that will improve the teaching learning situation in
the input-process-output framework. This is geared towards an effective, viable, vibrant and
qualitative educational system. The project therefore aims at investigating the perception of
Ethiopian technical and vocational training colleges, on institutional and instructional
supervision in relation to their professional development.
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List of Acronyms
1. COC (Center of competency)
2. DBA (database Administration)
3. EOS (Ethiopian Occupational Standard)
4. ICT (Information and Communication Technology)
5. OHS (Occupational Health Safety)
6. OS (Occupational standards)
7. TTLM (Teaching Training and Learning Material)
8. TVET (Technical and Vocational education and Training)
9. UC (Unit of Competency
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Table o of Contents
Acknowledgement ......................................................................................................................................... I
Abstract ......................................................................................................................................................... II
List of Acronyms ......................................................................................................................................... III
Table o of Contents ...................................................................................................................................... IV
1. Introduction ............................................................................................................................................... 1
2. Background of the College ....................................................................................................................... 1
3. Objective of the study ............................................................................................................................... 2
3.1 General objective of the study ............................................................................................................ 2
3.2 Specific objective of the study ............................................................................................................ 2
3.3 Significances of the Study .................................................................................................................. 2
3.4 Scope of the study ............................................................................................................................... 2
4. Supervisory practice.................................................................................................................................. 3
4.1 Purpose of the study ............................................................................................................................ 3
4.2 Perception Towards supervision ......................................................................................................... 3
4.2.1 Outcome Based Training Delivery System................................................................................... 3
4.2.2. Formal and non-formal Training delivery................................................................................... 4
4.3 COC plan and implement for formal and non formal/short training trainees 2009 & 2010 E.C ........ 5
4.4 Industry extension and Technology Transfer 2012/2013 E.C ............................................................ 5
5. Outcome based training delivering system check list ............................................................................... 6
5.1 Industry Extension and Technology Transfer check list 2012 & 2013 E.C ........................................ 7
6. Specific aspects of supervisory areas ...................................................................................................... 10
1. Main function one: Develop session plan ....................................................................................... 10
2. Main function two: session presentation/delivery of session ......................................................... 10
3. Main function three: Evaluation ......................................................................................................... 10
4. Main function four: Professional and Ethical standard ................................................................... 11
5. Main function five: Cooperative ......................................................................................................... 11
6. Techniques employed in supervision and Frequency of supervision ............................................... 11
7. Problems facing the supervisory practice ......................................................................................... 11
8. Conclusion .............................................................................................................................................. 12
9. Suggested solutions/Recommendation ................................................................................................... 12
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1. Introduction
Supervision is basically directed towards maintaining and improving the teaching learning
process of the institution. Its main function is the evaluation and improvement of factors
affecting learning and the ways which Learning facilities are being managed. More especially a
vital learning aspect in education such as Technical and Vocational Education and Training
encourage sustainable development of the society by equipping citizens with relevant skills
and Knowledge to fit in the workforce.
Institutional supervision in TVET brings improvement in the institution by analytical the
Administrative responsibilities of day to day operation of training programs. Also the aim is to
ensure that departments, administrators and trainers are doing their jobs for the benefits of the
students. It is viewed as the process of motivating growth and a means of helping trainers to help
them. It is an instrument for the improvement of the educational enterprise and highlighted that
the roles and purpose of supervision include deciding the nature and content of the occupational
standard and curriculum, providing a guide for staff development, determining the tone of the
institution, ensuring that trainers perform their duties as scheduled, stimulating good institutional
practice and stop undesired ones, enlighten and stimulate the economic sector on the value of the
program, advice individual on the concept of job satisfaction through encouraging result.
To offer technical and procedural advice or recommendation, obtain assurance the program has
been completed in reasonable close conformity with plans and specification, acquire information
on problem and construction changes, provide opportunities for timely corrective action where
applicable and provide documentation for solution to problems or awareness of problems to
avoid future reoccurrence.
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Technology, in addition to this the college changes the occupations accordingly as the demand
forces.
Many of the college candidates became technical teachers for TVET colleges/Schools and
governmental workers across the country. Currently this TVET has planned to expand training in
different occupations. To give efficient and effective training the participation of all stake
holders is necessary.
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4. Supervisory practice
4.1 Purpose of the study
Supervision can be viewed as a process of managing functions intended to promote the
Achievement of institutional goals and to enhance the personal and professional capabilities of
staff. Supervision interprets the institutional mission and focuses human and monetary resources
on the promotion of individual and organizational competence. This supervision attends to the
accomplishment of the institution and unit's goals and to the personal and professional benefit of
the Agarfa TVET College staff members.
The purpose of the study is to check the understanding of supervision of institution and
instruction in Agarfa TVET College. Uniformly, it is to allow light on how instructional
supervision is practiced in Agarfa TVET College. Trainers, who are being supervised, may have
different views and expectations about supervisory programs and practices. The Institution
supervision also performed by preparing a checklist that performs all TVET institutions. Based
on the supervision findings, the study will be positioned to make recommendations about how to
improve the quality of teaching learning activities in the college , how to improve the institution
overall Administration and academic practices and also suggests possible changes in supervisory
practices.
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and A-level trainers from different sectors achieve their training in Ethiopian Technical
University from 2006 E.C up to know.
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In delivering Non formal educational training the College carried out these duties and
responsibilities such as Delivering market oriented short term training and prepare for
assessment, retooling skills of university and college graduates and prepare the competent
trainees to the industry job linkage .Based on this, the College has planned and accomplished
4.3 COC plan and implement for formal and non formal/short training trainees 2009 &
2010 E.C
Trainees/industries Plan Implement Certified 100% Remark
Formal trainees 1000 799 755 75.5
Short trainees 1000 800 700 70
Table 4.3 COC plan and implement of formal and none formal/short training trainees
This table shows national Competence of Assessment of the college has planned to provide
assessment for 2550 formal trainees and 369 short trainees. But this data shows the
implementation is very low for both formal and short trainees until we conducted the
supervision.
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Making core Centers for Technology copying, adaptation, Accumulation and Transfer.
Based on this the planned and accomplishments of the college are listed in the following
pattern:-
Tasks Plan Implement 100% Remark
Technical support 1550 1280 82.58
Technology Transfer 45 36 80 produced wealth (6,000)
Kaizen 2000 1000 50%
Entrepreneurship 1000 500 50%
kaizen trainers 10 5 50
entrepreneurship 100 30 30%
trainers
Table 4.4.1 Industry extension and Technology Transfer of plan and implementation 2012 &
2013 E.C
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market
Main function 2:Formal and non-formal Training delivery
2.1 Formal Training Delivery
5.1 Industry Extension and Technology Transfer check list 2012 & 2013 E.C
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Table 5.1 Industry Extension and Technology Transfer check list
5.2 Supervisory personne
Name of Trainer’s Lenco Galgalu
supervised
Name of supervisor Wendimu Nigussie
Level
level-III
Unit of Competency Assembling and Erecting Reception Antennae and Signal Distribution Equipment
Module Code EEL CMS3M03 0911
Main functoin1. Develop session plan
No Activity/Tasks Evidence Required value/point
1 2 3 4 5 Remarks
1 Prepares session plan based Observation the session plan X
on OS /curriculum prepared
Observation before& after
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4 Prepare and check the Observation
training area and equipment
before and after session
5 Trainer’s language, voice of Observation and X
quality, clarity of explanation listen.
6 Trainer’s language, voice of Observation and X
quality, clarity of explanation listen
7 Trainer’s knowledge of Observation and X
subject matter listen
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for the supervision,
assessment
5 Maintain self-discipline and Observation X
personality and be a role
model to the trainees
6 Awareness of the human,
civil, and legal rights of all
trainees and the responsibility
Main functoin5 : Cooperative Training
No Activities /Tasks Evidence
1 Giving awareness about X
cooperative training to
trainees
2 Prepare the direction and Checking prepared X
manual for cooperative documents
training and change it into
practice
3 Prepare cooperative training Checking prepared X
schedule with enterprise documents
Table 5.2 instructional supervision for trainer check list in supervisory personnel
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4. Main function four: Professional and Ethical standard
During the supervision was going on we have given very good; because of trainer`s
respects and the way he treat his trainees and also he has given awareness for the
trainee`s on their rights and responsibilities.
5. Main function five: Cooperative
Training we have given excellent for the trainer because he has helped trainees to get
exposure to the world of work by employee the trainees to have access to the industry and
giving awareness on the importance of cooperative training to trainees.
6. Techniques employed in supervision and Frequency of supervision
According to my supervision program at Agarfa TVET College, I identified the following
techniques of institutional supervision
Develop Institutional Development Plan and based on this they try to accomplish their
plan
By using supervised methods for internal and external ways, based on this method
internal way: - Agarfa TVET college academic team three (3) times within one year
where as external way:- from Bale Zone TVET Bureau, from Oromia Administration
Bureu and Ethiopian Technical University supervise sometimes one or two within one
year. Those Supervisors supervise the fulfillment of College resources, shop organize,
trainers’ knowledge, skill and attitudes, etc.
Proper implementation the roles and responsibilities administrative and academic staffs.
For industry extension some industries select from sub-city town Administration Bureau
then identify the gaps and improve solutions by kaizen, Entrepreneurship, Technical skill
and Technological transfer.
In delivering Cooperative training the college has planned to facilitate with collaborative
effort of the enterprises and industries, and achieving 100% of the plan.
Higher employment rate of trainees in the extension programs.
Prepare and implement TTLM and relevant instructional materials to the session plan.
Prepare and check the training area and equipment before and after session
Deliver training based on the session plan and make adjustments on the training delivery.
Willingness to incorporate and accept the trainees feedback and improve his
shortcomings at the end of lesson delivery
Evaluate the trainees based on the session plan and curriculum evidence
Also we identify gaps in the existing instructional and institutional practice and
that should be improved and practiced in the college:-
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Higher Turnover rate of Administrative Staffs and Academic Trainer due to
different reasons
Outdated usage of instructional materials such as teachers guide, learning guide
(Information sheet, operation sheet, lap test), Assessment guide and the like
They use out of standard progress chart
In the National Competence of Assessment, is not given based on time but the
assessment method of formal trainees is specific ( level by level) and the short
term trainees should be UC assessment method only.
There is no adequate class room.
Most of the training delivered is not based on market demand instead of trainees
self interest. Most of the trainers are not use the government working hours
properly
The technology to be copied, created, modified and transferred is not based on
value chain and some of them have no prototype.
Does not keep consistent and continuous kaizen Implementation. Therefore
based our institutional and instructional supervision program held we conclude
that the college has keep ahead their strong working experience and should fulfill
their gaps and improve the practice that is not implemented yet
8. Conclusion
These supervision practices has a purpose of improving the quality of TVET
institutions and the achievement of students; teaching learning outcomes mainly on
the quality of education being offered, and promote economic growth and
development. But quality education partly depends on how well teachers are trained
and supervised since they are one of the key inputs to education delivery. Supervision
has the potential to improve classroom practices, and contribute to student success
through the professional growth and improvement of teachers.
9. Suggested solutions/Recommendation
As the result of institutional supervision practice carried out at Agarfa TVET College
i recommend the following points
Higher Turnover rate of Administrative Staffs and Academic Trainer payable
different reasons should be stabled and minimized by encouraging employees.
The content of instructional materials such as teachers guide, learning guide
(Information sheet, operation sheet, lap test), Assessment guide should be
updated
Facilitate and create good atmosphere in the industry for delivering and
providing Cooperative training.
Effective and high team working in different staffs
The training delivered should be based on market demand
The concerned body should control trainers to use the working hours properly
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The technology to be copied, created, modified and transferred should be
based on value chain and needs to have prototyping
keep consistent and continuous kaizen Implementation
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