Basic Account Works

LEVEL II

Learning Guide
UNIT OF COMPETENCE: Use Business Technology
MODULE TITLE: Using Business Technology
LG CODE: EIS BAW2 03 0812
TTLM CODE: EIS BAW2 03 0812
Learning Outcomes:

LO1: Selecting and using technology

LO2: Processing and organizing data

LO3: Maintaining technology

SESSION PLAN No.: 003

Unit of Competence: Use Business Technology

Module Title: Using Business Technology

LO 1: Selecting and using technology

At the end of this session the learners shall be able to:

 Understand the meaning of business technology

Session Objectives  Know the software applications used to perform tasks

 Understand how to use technologies according to the

organizational requirements

NOMINAL LEARNING
ACTIVITIES CONTENTS
DURATION METHODS

INTRODUCTION 15 Hr Introduction to technology Lecturing

Selecting appropriate technology and Lecturing and

software applications to achieve the demonstration
1hr requirements of the task

Adjusting workspace, furniture and Lecturing and

equipment to suit user ergonomic discussion
requirements

BODY Using technology according to Discussion

organizational requirements and in a
way which promotes a safe work
environment
 Interview/Written Test,
EVALUATION Demonstration/Observation with oral
questioning.

Each trainee must know the type of

SUMMARY technologies used to perform the Wrap-up and Feedback
tasks of the business firm

Trainer’s Guide

Learner’ Guide

RESOURCES Formats, Charts, and Sample Document

Reference Manuals and Reference Books

Trainer’s Guide

Checked
Prepared by:
by:

SESSION PLAN No.: 003

Unit of Competence: Use Business Technology

Module Title: Using Business Technology

LO 2: Processing and organizing data

At the end of this session the learners shall be able to:

 Understand how to manipulate the data of the

company
Session Objectives
 Know how to operate the input devices

 Know how to store the data of the company

 Understand how to get online or help-desks

NOMINAL LEARNING
ACTIVITIES CONTENTS
DURATION METHODS

INTRODUCTION 15 Hr Introduction to data Lecturing

 Identifying, opening, generating or Lecturing and
amending files and records demonstration
1hr
according to task and organizational
requirements

Operating input devices according Lecturing and

to organizational requirements demonstration

storing data appropriately and exit Demonstration

applications without damage to or
BODY loss of, data

Use manuals, training booklets

and/or online help or help-desks to
Demonstration
overcome basic difficulties with
applications

Interview/Written Test,
EVALUATION Demonstration/Observation with
oral questioning.

Each trainee must know how to

Wrap-up and
SUMMARY properly organize and use data of
Feedback
the company

Trainer’s Guide

Learner’ Guide

RESOURCES Formats, Charts, and Sample Document

Reference Manuals and Reference Books

Trainer’s Guide

Checked
Prepared by:
by:
SESSION PLAN No.: 003

Unit of Competence: Use Business Technology

Module Title: Using Business Technology

LO 3: Maintaining technology

At the end of this session the learners shall be able to:

 Identify technology consumables

Session Objectives  Ensure routine maintenance is done as per the required

instructions

 Identify equipment faults easily and take appropriate

actions

NOMINAL LEARNING
ACTIVITIES CONTENTS
DURATION METHODS

Introduction to maintenance of Lecturing

INTRODUCTION 40Hr
technology.

Identifying used technology Lecturing and

consumables and replace in demonstration
accordance with manufacturer's
instructions and organizational
requirements

Carrying out and/or arranging routine Lecturing and

maintenance to ensure equipment is discussion
BODY maintained in accordance with
manufacturer's instructions and
organizational requirements

Identifying equipment faults Demonstration

accurately and taking action in
accordance with manufacturer's
instructions or report fault to
designated person
 Unit of Use Business Technology
INFORMATION Competency:
SHEET
Module Title: Using Business Technology

Interview/Written Test,
EVALUATION Demonstration/Observation with oral
questioning.

Each trainee must know how to Wrap-up and

SUMMARY
maintain a faulty equipment Feedback

Trainer’s Guide

Learner’ Guide

RESOURCES Formats, Charts, and Sample Document

Reference Manuals and Reference Books

Trainer’s Guide

Checked
Prepared by:
by:

INTRODUCTION:

This unit describes the performance outcomes, skills and knowledge required to select, use and
maintain a range of business technology. This technology includes the effective use of computer
software to organize information and data.

CONTENT:

LO1: Selecting and using technology

1.1. Select appropriate technology and software applications to achieve the requirements of
the task
Technology may include:

 computer technology, such as laptops and personal computers

 printers

 scanners

 photocopiers

Software applications may include:

 email, internet

 word processing, spreadsheet, database, accounting or presentation packages

1.2. Adjusted workspace, furniture and equipment to suit user ergonomic requirements

1.3. Use technology according to organizational requirements and in a way which promotes
a safe work environment

Organisational requirements may include:

 correctly identifying and opening files

 legal and organisation policies, guidelines and requirements

 locating data

 log-on procedures

 manufacturer's guidelines

 OHS policies, procedures and programs

 saving and closing files

 storing data

LO2: Processing and organizing data

2.1. Identify, open, generate or amend files and records according to task and organizational
requirements

2.2. Operate input devices according to organizational requirements

Input devices may include:

  Keyboard

 mouse

 numerical key pad

2.3. Store data appropriately and exit applications without damage to or loss of, data

Storage of data may include:

 appropriate storage/filing of hard copies of computer generated documents

 storage in directories and sub-directories

 storage on CD-ROMs, hard and floppy disk drives or back-up systems

2.4. Use manuals, training booklets and/or online help or help-desks to overcome basic
difficulties with applications

LO3: Maintaining technology

3.1. Identify used technology consumables and replace in accordance with manufacturer's
instructions and organizational requirements

Technology consumables may include:

 back-up tapes

 CD-ROM

 floppy disks

 print heads

 printer ribbons and cartridges

 toner cartridges

 zip disks

3.2. Carry out and/or arrange routine maintenance to ensure equipment is maintained in
accordance with manufacturer's instructions and organizational requirements

Routine maintenance may include:

 manufacturer's guidelines

 periodic servicing by qualified or manufacturer approved, technician

  regular checking of equipment

 replacing consumables

3.3. Identify equipment faults accurately and take action in accordance with manufacturer's
instructions or report fault to designated person

Identifying equipment faults may include:

 checking repairs have been carried out

 encouraging feedback from work colleagues

 keeping a log book of detected faults

 preparing a maintenance program

 regular back-ups of data

 regular OHS inspections

 routine checking of equipment