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  • Liquidation of Expenses

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    Rose Elle
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    This document provides guidelines for liquidating expenses related to maintenance and other operating expenses. It outlines 3 steps for procuring commonly used school and office supplies: 1) submitting a request to DBM, 2) following DBM's response to purchase items below 49k or post on PhilGEPS for amounts over 50k, and 3) tracking PhilGEPS postings. It also lists the primary attachments required for liquidation reports, such as cash registers, reports of checks/cash, indexes of payment, and bank reconciliation statements.

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    LIQUIDATION OF EXPENSES

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    This document provides guidelines for liquidating expenses related to maintenance and other operating expenses. It outlines 3 steps for procuring commonly used school and office supplies: 1) submitting a request to DBM, 2) following DBM's response to purchase items below 49k or post on PhilGEPS for amounts over 50k, and 3) tracking PhilGEPS postings. It also lists the primary attachments required for liquidation reports, such as cash registers, reports of checks/cash, indexes of payment, and bank reconciliation statements.

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    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
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    28 views1 page

    Liquidation of Expenses

    Uploaded by

    Rose Elle
    This document provides guidelines for liquidating expenses related to maintenance and other operating expenses. It outlines 3 steps for procuring commonly used school and office supplies: 1) submitting a request to DBM, 2) following DBM's response to purchase items below 49k or post on PhilGEPS for amounts over 50k, and 3) tracking PhilGEPS postings. It also lists the primary attachments required for liquidation reports, such as cash registers, reports of checks/cash, indexes of payment, and bank reconciliation statements.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
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    of 1

    LIQUIDATION OF EXPENSES

    (MAINTENANCE AND OTHER OPERATING EXPENSES)

     PURCHASE OF COMMONLY USED SCHOOL AND OFFICE SUPPLIES

    1. EMAIL SCAN COPY OF APPROVED AGENCY PROCUREMENT REQUEST TO PS DBM

    (psdepot10@gmail.com) For faster transactions, do not include in your APR items not found

    in the PS-CSE list.

    2. DBM will issue certificate of availability of items that are available. If not available or items are

    out of stock, proceed to STEP 3.

    3. A. If total amount in 1 Purchase Request is below Php 49,000.00 items shall be procured by

    the procuring entity through competitive bidding.

    B. If total amount in 1 Purchase Request is Php 50,000 above proceed to PhilGEPS posting.

    STEPS IN PHILGEPS POSTING

     Link for PhilGEPS posting https://bit.ly/2O1VTGV

     Documents needed to upload:

     Agency Procurement Request duly stamped NOT AVAILABLE from DBM


     PDF Approved Purchase Request
     Excel File of the Purchase Request
     PDF Approved Request for Price Quotation

    YOU CAN TRACK THE STATUS OF PHILGEPS POSTING THRU THIS LINK

    https://docs.google.com/spreadsheets/d/17Df-
    iPJOXq5bcAYsaIx3PUeCcdXsvQ6d7hEPXo7XgpA/edit#gid=0

    FOR OTHER EXPENSES PLEASE REFER TO UPDATED CHECKLIST FOR THE


    ATTACHMENTS

    PRIMARY ATTACHMENTS OF LIQUIDATION REPORT

    1. CASH IN BANK REGISTER


    2. REPORT OF CHECK ISSUED
    3. REPORT OF CASH DISBURSEMENT
    4. INDEX OF PAYMENT
    5. REPORT OF ACCOUNTABILITY FOR ACCOUNTABLE FORMS
    6. BANK RECONCILIATION STATEMENT
    7. ANNUAL PROCUREMENT PLAN; AMMENDATORY APP; SUPPLEMENTAL APP
    8. CANCELLED CHECK (IF NAA)

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