RECOMMENDATION TO EDF GROUP

Road risk in EDF group

Safe Operating Principles

In addition to any external local requirements, this document sets out our core operating
guiding principles associated with managing road risk within EDF group. Through these
principles, our aim is to significantly reduce the risks associated with our driving activities and
prevent avoidable injury to our employees.

RESPONSIBILITY OF THE COMPANY:

1. Eliminate road journey when it is possible

 Consider other channels of communication, or remote means of carrying out actions, to
OWNER :
EDF Group H&S Community avoid the need for travel should be preferred first before moving to the next step
 Where travel is necessary, public transport should be preferred.

Validated by: 2. Plan safer journeys:

EDF Group H&S Community  A health and safety risk assessment concerning road risk activity has to be provided by
the company in order to confirm that risk to the user(s) is in line with the Group’s aim of
zero harm.
Date of approval:
July 2011  Journeys should be planned in advance allowing sufficient time to arrive at the target
destination. Due consideration should be given to external factors that may delay or
increase journey time (weather, traffic and road conditions)
Date for review:
2012 december 3. Ability to drive:
 A safe system should be established to authorise employees to drive on company
business. Levels of authorisation should be based on the level of risk associated with the
Status:
activities undertaken. This practice is already done in some part of EDF group (EDF
Energy and ERDF) and reviewed by the Company every year.
EDF group Basic Principle or Policy  Where drivers are identified as being exposed to high risk (as for example Large Goods
Vehicles & Passenger Service Vehicles and high millage drivers) appropriate assessments
(including ergonomic and health surveillance) may be carried out and defensive driver
EDF Group Standard training may be undertaken.

Guidelines or best practices 4. Provision of fit for purpose vehicles

 Vehicles used on EDF business are fit for purpose. This should consider the
roadworthiness of the vehicle and furthermore include both the suitability of the vehicle in
relation to the task and the ergonomic fit of the person to the vehicle.
 The use of a motorcycle at work is generally prohibited and can only be authorised if the
result of the risk assessment can demonstrate low risk.
 Vehicles used on EDF business are appropriately maintained. This requires that any
vehicles used to drive on company business must be serviced and checked in accordance
with the company and/or manufacturers’ requirements. (this includes vehicles that are
subject to additional licensing and specific testing e.g. Large Good Vehicles)
 Valid Insurance of the vehicle for business purposes is demonstrated.

5. Control:
 All reported road traffic incidents are promptly investigated, analysed and followed by
corrective action.

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 RECOMMENDATION TO EDF GROUP

RESPONSIBILITY OF THE EMPLOYEE:

1. General responsibility
 Employees driving on company business are expected to drive within the laws of their
respective country (e.g. speed limits and licensing restrictions etc…) and not take any
unnecessary risks, even in emergency situations.
 In order to contribute to safety and also to preserve the company reputation, drivers have
to treat other employees and road users with appropriate respect and dignity, conducting
themselves in a professional and considerate manner.
 Drivers have to ensure that to the best of their knowledge they are fit to drive and also to
comply with the company policy on alcohol and drugs (this includes both prescribed and
self medicated).

2. Authorisation to drive
 In order to drive on company business, whether using a company, hired or personal
vehicle, the driver must have a valid driving licence for the category of vehicle he will drive
OWNER : and if required, be able to produce it.
EDF Group H&S Community  Drivers should report any circumstances which may impact or impair their ability to drive
on company business (e.g. loss of licence)
 Where employees provide their own vehicle for use on Company business, it is the
Validated by: responsibility of the employee to ensure they have the appropriate insurance for business
EDF Group H&S Community
use and the vehicle is in good roadworthy condition.

Date of approval:
July 2011 3. Inspection and maintenance:
 Take time to familiarise themselves with the major features and operations of the vehicle
(e.g. in case of renting, what are the key controls and how do they work),
Date for review:  Drivers should undertake regular checks on their vehicles (e.g. Tyre pressure and tread,
2012 december
screen wash fluid and oil levels etc…)
 Driver should report any defects found with the vehicle to the company. If the defect
Status: affects the safety of the driver of passengers the vehicle must not be driven until
remedied.

EDF group Basic Principle or Policy 4. Incident reporting

 All drivers are asked to report any driving incident that occurs in the course of driving on
company business. This will include any collision or near miss.
EDF Group Standard

Guidelines or best practices

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