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Configuration of Po Document

The document describes the configuration of purchase order documents in SAP. It involves 5 steps: 1) Define a new document type, 2) Select allowed item categories, 3) Link the configuration to the document type, 4) Define number ranges, and 5) Create a field selection group and make a field mandatory. This will allow the company to procure consignment and subcontracting items with a customized document type that has separate number ranges and mandatory fields.

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nikhil pathare
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2K views8 pages

Configuration of Po Document

The document describes the configuration of purchase order documents in SAP. It involves 5 steps: 1) Define a new document type, 2) Select allowed item categories, 3) Link the configuration to the document type, 4) Define number ranges, and 5) Create a field selection group and make a field mandatory. This will allow the company to procure consignment and subcontracting items with a customized document type that has separate number ranges and mandatory fields.

Uploaded by

nikhil pathare
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
  • Configuration of PO Document: Overview of PO document configuration discussing the control functions and business scenarios involved in item category configuration.
  • Step 1: Define Document Type: Instructions to copy a standard document type and configure a new document type for usage.
  • Step 2: Select Allowed Item Categories: Guidance on selecting allowed item categories and deleting unnecessary profiles in the document type setup.
  • Step 3: Link Purchase Document Configuration: Details on linking purchase document settings to specific document types and specifying item categories.
  • Step 4: Define Number Ranges: Procedure to define both internal and external number ranges for purchasing documents.
  • Step 5: Create Field Selection Group: Instructions on creating a field selection group and setting a field as mandatory in the document configuration process.
  • Result: Displays the output of the configuration process, showing a successfully created purchase order number as per assigned settings.

CONFIGURATION OF PO DOCUMENT

DOCUMENT TYPE

 Document types in Purchasing have a control function. Use this control


function to set up your own document types for special procurement types,
such as consignment and subcontracting. For example, you can define the
field selection control at the header level differently for these procurement
transactions than for others. .
 You also use the document type to influence the layout ofthe document
output
 We can assign permissible item categories for each document type

BUSINESS SCENARIO
 In ABB company only consignment and subcontracting procurement is
allowed to procure the item . hence they need customize PO Document type
to procure subcontracting and consignment item , company need separate
number range and some field is manadatory ,
 For above scenario we have to use document configuration
 For all RFQ , purchase requisition same step structures configuration is used
to configure, in below document i have shown for PO

CHAITANYABHANGALE@GMAILCOM
IN MATERIAL MANAGEMENT>>PURCHASING

STEP 1 DEFINE DOCUMENT TYPE

COPY STANDARD DOCUMENT TYPE NB AN SELECT COPY ALL

SELECT AND COPY


THE DOCUMENT
TYPE

GIVE NAME TO
NEW DOCUMENT
TYPE

CHAITANYABHANGALE@GMAILCOM
STEP 2 SELECT ALLOWED ITEM CATEGORIES FOR DOCUMENT

TYPE

FOR DELETE

SELECT REQUIRED
ENTRY
DELETE NOT
REQUIRED
ENTRIES

CHAITANYABHANGALE@GMAILCOM
STEP 3 LINK PURCHASE DOCUMENT CONFIGURATION TO

PURCHASE DOCUMENT TYPE

 Select all allowed item category and click link to purchase configuration

--

----------------------------------------------------------------------------------------------------

ITEM CATEGORY :

Item category specifies how the line item behave for a business process for a
particular material

----------------------------------------------------------------------------------------------------

Line 1 describe that if i make purchase req with standard item category then you
can make standard po with document type MB
Line 2 describe that if i make purchase req with standard item category then you
can make subcontracting po with document type MB
Line 3 describe that if i make purchase req with consignment item category then
you can make consignment po with document type MB
NAA indicatior specify purchase order must not contain account assignment
category
R/S indicator specifies whether release order/delivery chedule possible or no
Dialogue indicator system issue msg to user in ther event of combination of
document type an item category
CHAITANYABHANGALE@GMAILCOM
STEP 4 : DEFINE NUMBER RANGES INTERNAL AN EXTERNAL
SPRO>> MATERIAL MANAGEMENT>>PURCHASING>>PURCHASE
ORDER>DEFINE NUMBER RANGES

EXTERNAL
NUMBER RANGE

INTERNAL NUMBER
RANGE

Asign number range to document type we have created in step 1

SPRO>>MATERIAL MANAGEMENT>>PURCHASING>>PURCHASE
ORER>>DEFINE DOCUMENT TYPE

ITEM INTERVAL
USED FOR 2 OR
MORE MATERIAL NUMBER RANGE
INTERNAL AND
EXTERNAL

CHAITANYABHANGALE@GMAILCOM
STEP 5 : CREATE FIELD SELECTION GROUP AND MAKE ONE FIELD

MANADATORY

SPRO>> MATERIAL MANAGEMENT>>PURCHASING>>PURCHASE


ORDER>DEFINE SCREEN LAYOUT

COPY STANDARD
FIELD SELECTION

ASSIGN NEW NAME


TO FIELD
SELECTION

Now save the field key and go to detail and sselct one filed manadatory

CHAITANYABHANGALE@GMAILCOM
I SELECTED
MATERIAL GROUP
MANDATORY

Assign field selection key to document type

FIELD KEY IS
ASSIGNED TO
DOCUMENT TYPE

CHAITANYABHANGALE@GMAILCOM
Result

MY DOCUMENT TYPE

ITEM INTERVAL AS PER


GIVEN

ALLOWED ITEM CATEGORY

MATERIAL
GROUP
MANDATORY

NUMBER RANGE
AS PER ASSIGNED

----------------------------------------------------------------------------------------------------

CHAITANYABHANGALE@GMAILCOM

DOCUMENT TYPE  Document types in Purchasing have a control function. Use this control function to set up your own document
STEP 1 DEFINE DOCUMENT TYPE COPY STANDARD DOCUMENT TYPE NB AN SELECT COPY ALL CHAITANYABHANGALE@GMAILCOM SELECT AND COP
STEP 2 SELECT ALLOWED ITEM CATEGORIES FOR DOCUMENT TYPE CHAITANYABHANGALE@GMAILCOM SELECT REQUIRED
STEP 3 LINK PURCHASE DOCUMENT CONFIGURATION TO PURCHASE DOCUMENT TYPE  Select all allowed item category a
STEP 4 : DEFINE NUMBER RANGES INTERNAL AN EXTERNAL SPRO>> MATERIAL MANAGEMENT>>PURCHASING>>PURCHASE ORDER>DEFINE NUMBER RAN
MANADATORY Now save the field key and go to detail and sselct one filed manadatory CHAITANYABHANGALE@G
CHAITANYABHANGALE@GMAILCOM FIELD KEY IS ASSIGNED TO DOCUMENT TYPE I SELECTED MATERIAL GROUP MANDATORY Assign fiel
Result ---------------------------------------------------------------------------------------------------- CHAITAN

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