Issuance of Acknowledgement for the Compliance of Prior

Notice Requirement for Business Engagement in the

Downstream Oil Industry
DOE-OIMB's issuance of Acknowledgment letter to prospective downstream
oil players' notification of its engagement in any activity or business in the
downstream oil industry and compliant to the submission of documentary
requirements pursuant to Section 5 and 6 of the Implementing Rules and
Regulations of RA 8479 or the Downstream Oil Industry Act.

Office or Division: Oil Industry Competition and Monitoring Division (OICMD)

Classification: Complex Transaction
Type of Transaction: Government-2-Business
Entities intending to engage in any activity or business in the
Who May Avail:
downstream oil industry
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Application Form (1 copy) OIMB/COR#002-NTEB Annex A
2. Company Profile Form (1 copy) OIMB/COR#002-NTEB Annex B
3. Depot/Import Terminal Profile Form (1 copy) OIMB/COR#002-NTEB Annex C
4. Refinery Profile Form (1 copy) OIMB/COR#002-NTEB Annex D
5. Terminalling Profile Form (1 copy) OIMB/COR#002-NTEB Annex E
6. Supporting Documents
6.1 Prior To Construction of the Facility/ies
6.1.1 Securities and Exchange Commission
Business Registration from SEC/DTI (1 (SEC) / Department of Trade and
copy) Industry (DTI)
6.1.2
Building Permit (1 copy) Local Government Unit
6.1.3
Zoning Clearance (1 copy)
6.1.4
Site Development Plan with sufficient
description and supported by blue print copy
with legend (1 copy) Applicant
6.1.5
Plant Layout Plan with sufficient description
and supported by blue print copy with legend
(1 copy)
6.1.6 Department of Environment and Natural
Environmental Compliance Certificate (ECC) Resources – Environmental Management
of the site and the facilities (1 copy) Bureau
6.2 Prior to Engagement, Operation and
Importation

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 6.2.1 Securities and Exchange Commission
Business Registration from SEC/DTI (1 (SEC) / Department of Trade and
copy) Industry (DTI)
6.2.2
Local Government Unit
Business/Mayor’s Permit (updated) (1 copy)
6.2.3
Fire Safety Inspection Certificate (FSIC) Bureau of Fire Protection (BFP)
(1copy)
6.2.4
Local Government Unit
Occupancy Permit (1 copy)
6.2.5
Certificate of Accreditation as Importer (1 Bureau of Customs (BOC)
copy)
6.2.6
Bureau of Internal Revenue (BIR) Permits:
6.2.6.1
BIR Registration (1 copy)
6.2.6.2
Permit to Import Petroleum Products subject
Bureau of Internal Revenue (BIR)
to Excise Tax (1 copy)
6.2.6.3
Permit to Produce Biofuel Blended Gasoline
and/or Diesel (1 copy)
6.2.6.4
Permit to Operate Storage Facility/ies (1
copy)
6.2.7 Department of Environment and Natural
Chemical Control Order (CCO) for Resources – Environmental Management
importation of aviation gas (1 copy) Bureau
6.2.8
Land Transportation Office (LTO) OR and Land Transportation Office (LTO)
CR (1 copy per vehicle)
6.2.9
Bureau of Fire Protection (BFP) Conveyance Bureau of Fire Protection (BFP)
Permit (1 copy per vehicle)
6.2.10
Department of Science and Technology Department of Science and Technology
(DOST) Calibration Certificate (1 copy per (DOST)
vehicle)
6.2.11
Maritime Industry Authority (MARINA) Maritime Industry Authority (MARINA)
Registry Number (1 copy per vessel)
6.2.12
Philippine Ports Authority (PPA) Certificate Philippine Ports Authority (PPA)
of Accreditation (1 copy per vessel)
7. If the facilities are leased
7.1 Lease Agreement/Contract with the owner Applicant
of the facilities consistent with the applied
activity/ies (1 copy)
7.1.1 Storage

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 7.1.2 Blending
7.1.3 Distribution
7.1.4 Retailing
8. Prior to operation and importation - Accreditation
as an Oil Industry Participant under the Fuel
Bioethanol Program (for importers of gasoline
only)
8.1 Written Request for Accreditation (1 copy) Applicant
8.2 Supporting Documents for Initial Issuance
8.3 Permit to Import Denatured Alcohol and Bureau of Internal Revenue (BIR)
Produce Ethanol Blended Gasoline (1
copy)
8.4 Permits to operate dedicated storage
tanks and to import ethanol (1 copy)
8.5 Permit to Operate to produce Biofuel-
Blended Gasoline (E-10) (1 copy)
8.6 Location of tanks, Tank ID No., and Applicant
Capacity (MB) duly approved by BIR (1
copy)
8.7 Proof of technical and physical logistical
capability to handle bioethanol products
appropriate and commensurate to the
scope of activity applied for DOE
accreditation (provision of dedicated
storage tanks and/or especially modified
/retrofitted retail outlets where bioethanol-
blended products shall be marketed) (1
copy)
8.8 Certificate of Compatibility of Equipment
for alternative fuels issued by contractor (1
copy)
8.9 Process Flowchart of Ethanol Importation
and Ethanol blending facility (1 copy)
8.10 Timetable of product launching or
introduction of product into the market (1
copy)
8.11 List, including addresses, of its retail
outlets marketing E-gasoline, and the
corresponding work, maintenance and/or
retrofitting program to be undertaken to
ensure compatibility of the retail outlet
equipment/facility to handle and dispense
E-gasoline products. (1 copy)
8.12 Joint Venture Agreement/Supply Applicant
Contract/Agreement (if the retail outlets
selling bioethanol blended gasoline (E10)
is not owned by the oil company applicant)
(1 copy)

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Notes:
1. Original copy of the above documents shall be Applicant
presented to OIMB for authentication purposes
2. If the applicant is a representative of the
corporation/company; Secretary’s Certificate
(for corporation) or notarized Authorization
Letter (for company) shall be required indicating
that the applicant/person is authorized to
transact with DOE on behalf of the
corporation/company. (1 copy)
FEES TO BE PROCESSING PERSON
CLIENT STEPS AGENCY ACTIONS
PAID TIME RESPONSIBLE
1. File 1.1 Review of Officer of the
application to completeness of day/Assigned
Oil Industry documents Processor,
None
Management against checklist Oil Industry
Bureau of requirement Management
Bureau
1.2 If complete, issue
Order of
Payment for fees
(Treasury) and
Order of
Submission
(Records
Management
Division)
1.3 If incomplete,
return to client.

2. Pay 2.1 Process payment

App. Fee –
applicable and issue Official
Php.
fees Receipt
1,000.00 – for
Notice to
Engage in the
business
Collecting Officer,
Php 500.00 – Treasury Division
Certificate of
Accreditation
under the
Fuel
Bioethanol
Program
3. Submit of 3.1 Official receipt of
None 0.5 Working Records Officer,
application to application
Day RMD
Records

DOE 2020 Citizen's Charter 183

 Management 3.2 Endorse
Division with application to
copy of official OIMB
receipt and 3.3 Receive
order of application and
Admin Staff
submission assign to
OIMB-OD
respective
division
3.4 Receive
application and
assign to Admin Staff,
respective OICMD
section/
personnel
3.5 Evaluate/process
application and
prepare SRS,
Acknowledgeme OICMD
nt letter as a
registered entity
3.6 Require applicant
to submit
additional data/
information in
support to the
DOI Registration
4.5 Working
processing
Days
Notes:
(Waiting time for
the additional
requirement
SRS,
submission shall
OICMD
not be an added
time to the
processing days
of the DOI
Registration
application)

Notification (via
mail or e-mail or
phone call) is
within three (3)
days.
3.7 Review and
recommend
SRS,
approval of the
OICMD
evaluated
application/

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 Acknowledgment
letter to applicant
and recommend
approval
3.8 Review and
endorse to OBD
for approval of
the evaluated
Division Chief,
application/
OICMD-OIMB
Acknowledgment
letter to applicant
and recommend
approval
3.9 Review and
endorse Assistant
application for Director,
Director’s OIMB-OD
approval
3.10 Review and
approval of
Acknowledgeme 2 Working Director,
nt letter to Days OIMB-OD
applicant as a
registered entity
3.11 Release of
signed
Admin Staff,
Acknowledgeme
OIMB-OD
nt letter to
OICMD
4. Receipt of 4.1 Release of None
signed application to
Acknowledge client
ment Letter
4.2 File copy of the
application and Admin Staff,
action for OICMD
safekeeping
4.3 Provide copy to
Records
Management
Division
Total Number of Days 7 Working Days

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