Republic ofthe Philippines DEPARTMENT OF TRANSPORTATION DEPARTMENT ORDER NO. 2022-913 Subject | REQUIREMENTS AND TIMELINE FOR THE SUBMISSION AND REVIEW OF THE DOCUMENTS REQUIRED UNDER, (OFFICE ORDER NO. 2022-007 DATE: o9 AUGUST 2022 In accordance with Office Order No. 222.007, re: Implementing Guidelines for the Reorganization of the Department, all offices, services, divisions and Project Management Offices (PMOs) under the DOTs-Central Office (DOTR-CO), the Sectoral and Attached Agencies to include its respective regional, district offices and divisions tunder the Offices of the Service Directors are required to submit the following ‘documents to the Management Division not later than Monday, 15 August 2022, to 1) For Sections and Divisions under the Ofices of Service Directors, hard and soft copies ofthe following a. Office Mandate and Functions; ». Performance Indicators for FY 2022 including actual accomplishments for FY 2020 and 2021; «Organizational Charts ofthe concerned section or division: i. Department of Budget and Management (DBM)-approved organizational chart (copies of which may be requested from the Personnel Division); ii, Existing Organizational Chart showing the positions, names of incumbents, and other designations, as may be applicable; iil, Proposed Organizational Chart and staffing shifts including justifications and other supporting information or documents; and 4d. Number of personnel under Contract of Service (COS)/ Job Order JO) arrangements including their respective rates and functions, 2) For the Project Management Ofices under the S the following: ‘2. Office Manelate and Functions; », Performance Indicators for FY 2022 including actual accomplishments for EY 2020 and 2021; ‘c. Budget allocation for FY 2022 including utilization rate for FY 2020 and FY 2001; 4d, Existing organizational chart showing the positions, names of incumbents, and ‘other designations, as may be applicable; and fe. Number of personnel under Contract of Service (COS\/ Job Order JO) arrangements inchuding their respective rates and functions, tors, the hard and soft copies of “RROCOLRT ANTERIOR SRE’ --_—r aaa ELanicrRezrort 20NE "TRUNKLINE 738/798-8300, PAMPANGA, PHILIPPINES 2008 Seca edgeThe templates andl samples of the above-mentioned documents are attached to this Order and its soft copies will be sent to the offices’ respective email addresses, for guidance and reference, For any clarifications or questions in relation to the Accomplishment of the documents the concerned office may contact the Management Division at loc, 335 oF 224 or through management dotz2019gmail com. Further, considering that the deadline to present to the Secretary of the proposed reorganization is on 30 September 2022, all concerned offices are enjoined to strictly adhere with the following deadlines and schedule of activites to be conducted by the Management Division and the Institutional Strengthening Committe: (tod August 2022 Unit planning and preparation of required documents 15 August 2022 Deadline for the submission of documents by the DOTS offices including PMOs Toto 31 August 022 Review of proposals by the Management Division 31 August 2022 Deadline for the submission of documents by the Attached Agencies 1 to 09 September 2002 Review ofthe proposals by the Committee T2to 16 September 2022 Consolidation of the submissions ancl proposals from the DOT offices and Attached Agencies 19 to 3 September 202 Confirmation of the evaluation results with the sectors/offices/ units 25 9 W September WD “Target presentation of the recommendations to the Secreta For information, guidance, and strict compliance. aK KIM ROBERT DELEON Undersecretary for Administration an Fiance and (Chirporson, Institutional Strengthening CommitteBely Republic ofthe Philippines DEPARTMENT OF TRANSPORTATION OFFICE ORDER NO. 2022-0 07 supyecr IMPLEMENTING GUIDELINES ON THE REORGANIZATION OF THE DEPARTMENT TO FOSTER BETTER EFFICIENCY. IN” ACCOMPLISHING DELIVERABLES 01 WG Pursuant to Presidential Dinectives and consistent with Section 88 of the General Provisions of Republic Act No. 11639, otherwise known as the FY 2022 General “Appropriations Act, the Department will undertake a comprchensive review of ‘mandates, missions, objectives and function, systems and procedures, and programs, ‘ctvities and projects 0 enhance productivity and improve service delivery For this purpose all setors/fices/units are required to undertake their initial review and submit the following documents 1. fice mandate and functions; 2. Performance indicator for FY 2022 including actual accomplishments for FY 200 and FY 2021; 3. Budget allocation for FY 2022 including utilization rates for FY 2020 and FY mai; 44. Existing Organizational Chart showing postions, names of incumbents and other designations as apliable; 5, Number of personnel tinder Contract of Servie/ob Order arrangements inclading their espetive rates anal actions 6. Proposed organizational and staffing shifts including justifications and other supporting documents All submissions shall be prepared by the concemed Directors and duly ‘endorsed/ recommenced by the supervising Underseeretaries/ Assistant Secretaries ‘oF Heads of Office inthe case of the attached agences. ‘The Institutional Strengthening Committee is hereby convened to review all submissions and secommend to the Secretary the inal reorganization proposal forthe Department tskall be composed ofthe fllowing Chai Undersecretary for Administration ‘Vice Chale: Underseretary for Lgal Mfrs or his representative Members: Director, Administrative Service Director Finance and Management Service President, DOTr Employees Association Secretariat: Management Division Finance and Management Service“The Chair of the Committee is hereby authorize to convene mestings and issue the necessary orders and other documents pertinent to the review of proposals from sectors otices/ its The recommendation of the Commitee shall be presented tothe Secretary not later ‘han September 30,2022, For information, guidance and strict compliance seekbmisra Secretary ‘oun