Part I.

4 – Process Execution

Enterprise Rules and Process

Master Data
Structure Parameters Execution

Table of Contents
1: Review Accounts..................................................................................................................... 2
2: Display Balances I................................................................................................................... 5
3: Enter General Ledger Account Postings..................................................................................7
4: Display Balances II................................................................................................................ 10

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 1: Review Accounts
Description: In this task, you verify that your accounts are what you configured in the system.

Navigation: SAP menu ► Accounting ► Financial Accounting ► General Ledger ► Master Records
► G/L Accounts ► Individually Processing ► Centrally

Tasks and Data Entry:

In the “Edit G/L Account Centrally” screen, enter the following information:

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 Attribute Description Data Value
G/L Account Identifies the general ledger account in a chart of Your Bank Account
accounts. (100000)

Company Code An organizational unit within financial accounting. Your Global Bike Inc.
(C###)

Click on or press ENTER. Then review the account and verify that the information is correct with
your configuration.

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 Then press and repeat this process to verify the following information:

Attribute Description Data Value

G/L Account Identifies the general ledger account in a chart of accounts. Your Supplies Expense
(740000)

Click on or press ENTER. Then review the account and verify that the information is correct with
your configuration.

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 2: Display Balances I
Description: In this task, you display your account balances. Before creating journal entries, you can
view account balances. You can display all credit and debit balances of the individual posting periods.
You can also specify the general ledger for which you want to display the account balances. In this
specific task, after you click on the “Execute” icon, you will receive an “Information” pop-up that
says “No data found for fiscal year”. This simply means that the total debit balance and the total credit
balance are both at zero because nothing has been entered as journal entries into the system.

Navigation: SAP menu ► Accounting ► Financial Accounting ► General Ledger ► Account ►

Display Balances

Tasks and Data Entry:

In the “G/L Account Balance Display” screen, enter the following information:

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 Attribute Description Data Value
Account Number Account Number Your Bank Account (100000)

Company Code An organizational unit within financial Your Global Bike Inc. (C###)
accounting.

Fiscal Year Period a company creates its inventory and Current Year
balance sheets.

And click on or (EXECUTE).

You will recive the message says, “No data found for fiscal year …”

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 3: Enter General Ledger Account Postings
Description: In this task, you post various entries to your general ledger to test within the system.

Navigation: SAP menu ► Accounting ► Financial Accounting ► General Ledger ► Document Entry
► Enter G/L Account Document

Tasks and Data Entry:

In the “Enter G/L Account Document” screen, enter the following information in the Header:

Attribute Description Data Value

Document Date The date in which the original document was issued. Current Date

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 Enter the following information in the Line Items:

Attribute Description Data Value

G/L Acct General ledger account. Your Bank Account (100000)
D/C Side of account the transaction figures are updated. Debit
Amount in doc.curr Line item amount in document. 60000

G/L Acct General ledger account. Your Common Stock

Account (329000)
D/C Side of account the transaction figures are updated. Credit
Amount in doc.curr Line item amount in document. 60000

Then click on (SAVE) or

You will receive a message that says “Document 100000… was posted in company code C###”.

In the “Enter G/L Account Document” screen, enter the following information in the Header:

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 Attribute Description Data Value
Document Date The date in which the original document was issued. Current Date

Enter the following information in the Line Items:

Attribute Description Data Value

G/L Acct General ledger account. Your Supplies Expense (740000)
D/C Side of the account the figures are updated. Debit
Amount in doc.curr Line item amount in document. 500
Cost center Key identifying a cost center. Your Admin Costs (NAAD10###)

G/L Acct General ledger account. Your Bank Account (100000)

D/C Side of the account the figures are updated. Credit
Amount in doc.curr Line item amount in document. 500

Then click on (SAVE) or

You will receive a message that says “Document 100000… was posted in company code C###”.

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 4: Display Balances II
Description: In this task, you view account balances after creating a couple journal entries.

Navigation: SAP menu ► Accounting ► Financial Accounting ► General Ledger ► Account ►

Display Balances

Tasks and Data Entry:

In the “G/L Account Balance Display” screen, enter the following information:

Attribute Description Data Value

Account Number Account Number Your Bank Account (100000)

Company Code An organizational unit within financial Your Global Bike Inc. (C###)

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 accounting.

Fiscal Year Period a company creates its inventory and Current Year
balance sheets.

And click on or (EXECUTE).

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 Review the account and verify that the Cumulative Balance are 59,500.00 in period in which was does
movements.

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