The CFO Playbook

How to Take Control

of Company Spending

1
Introduction
As CEO, CFO, or financial controller, can
you honestly say that you know exact-
ly where your company cash goes each
month? You may be able to find out with
a few days’ digging, but what about in
two minutes?

If not, you’re far from alone. In a study

with YouGov, we found that 40% of bu-
sinesses have no real visibility over their
spending. At best, they find out what’s
been spent - and by whom - at the end
of the month. And if they’re lucky, all of
those costs were legitimate and autho-
rized.

So we’re going to show you how to speed

up this timeline. We’ll explore how com-
panies can have full visibility and control
over every dollar, euro, and pound spent,
without having to guard the bank ac-
count like a dragon with a pile of gold.

With better processes and some smart

technology, full spend control is right
around the corner.

Enjoy.

Rodolphe Ardant
Founder and CEO of Spendesk

2
04 The state of spending today

04 SaaS spending is going up

05 Travel spending represents a significant investment

05 Digital advertising is driving modern businesses

06 Amazon has taken over

06 There’s a clear need to rationalize supplier bases

07 Which business teams spend the most?

08 Keeping control of business expenses

08 Establish an expense policy

10 Shared company credit cards

10 Protecting yourself from credit card risks

10 Quelques chiffres

11 Solution: Pre-approved expense cards

13 The expense report system

13 The limits of the expense claim system

14 A few figures

14 Solution: The end of manual expense reports?

17 Finding the best spend management system

18 Key questions to ask

20 Drawing up specifications
23 Formats for spend management tools

3
The state of spending The Spend Trends Report 2019 unco-
vered several clear patterns in the ways
today that modern companies spend.

The report is based on analysis of more

than 825,000 transactions and €120 mil-
lion of company spending across Europe.

This analysis has highlighted five major

trends that are shaping today’s corporate
spending.

SaaS spending is going up

The data in this report goes back to

2016. And even in this short amount of
time, we see a significant increase in
company spending on subscription
software.

This reflects the digital transformation

taking place across most industries. Bu-
sinesses are using more tools than ever.
And rather than building these in-house,
it’s often easier, cheaper, and faster to
take a subscription.

SaaS tools are becoming one of the top

categories for company spending, along-
side travel and office expenses. These
are now used all over the company:

Finance teams need cloud accounting

and spend management tools

Marketing teams have services for

email, website maintenance, and more

Sales teams need complex CRMs to

manage leads and close deals

Tech and research teams use a range

of services to innovate quickly

Travel spending represents

The average finance and
a significant investment
administrative team uses
nine separate tools simply to In the twelve years following the 2008 glo-
process team expenses. bal financial crisis, company travel grew

4
significantly. Businesses are sending their Average increase in travel costs
teams on the road to meet clients, attend per company

+268%
conferences, and visit other offices.

And while the 2020 Coronavirus crisis

brought all forms of travel to a sudden
halt, there is no doubt that the desire for
2016 2019
companies to travel still remains.

Based on our data, businesses were spen-

ding more than ever on travel in 2019. Tra-
vel spending more than doubled in the 4000€

three year period covered by our report.

3000€

Perhaps they’re travelling more often, ta-

2000€
king more expensive trips, or simply spen-
ding more while they’re on the road. 1000€

Whatever the case, we know that mana-

ging travel is an important issue for most
companies. Employees want easy ways to
book trips and pay for things while they’re 2016 2017 2018 2019

away from the office.

Digital advertising is driving

modern businesses
Average increase in subscription
The rise of digital marketing is clear in payments per company

+218%
our analysis. Google, Facebook, and Lin-
kedIn are all among the top 10 vendors
for overall business spending.

And the amount businesses are spen-

ding with these vendors each year is also 2016 2019

growing. The result of this is marketing

teams are managing huge variable ex-
penses - more than any other business
team. 2019

As a result, marketing teams are being

entrusted with increasingly larger bud- 2018

gets (on average 7% of last year’s reve-

nue).
2017

Amazon has taken over

2016

By far the most popular vendor for com-

pany spending is the Amazon Market- 1000€ 2000€ 3000€ 4000€

place. Businesses in our sample made

5
nearly twice as many Marketplace purchases
as any other supplier.
What’s more, when we combine all of the
other Amazon services (Amazon Retail, AWS,
and more), that number is closer to four times
as many transactions.
All of this is probably a surprise for most rea-
ders. We think of Amazon as a classic consu-
mer destination, where people buy books,
electronics, and knick knacks in their private
lives.
But clearly businesses are following suit.
But as our analysis shows, modern businesses
not only love using Amazon, it has become
an integral part of the company culture. Plus,
benefits like same-day delivery and the abi-
lity to check reviews before buying are clearly
added incentives.
The global shift towards e-commerce has
meant that purchasing departments have to
be more digital-friendly, with tools to track on-
line spend.
The most striking finding from
this report is just how important
the Internet economy has beco-
me. Whether it’s for marketing,
subscriptions, or travel, bu-
sinesses are taking advantage of
the convenience and savings they
can find online.
Fabien Dawidowicz
Spendesk CFO
Online sales grew by nearly
15% in 2019. Purchasing teams
have a wider-than-ever pool of
suppliers to manage.
There’s a clear need to rationalize
supplier bases
Purchasing departments are always looking
for maximum profitability and want to make
their processes more efficient. One clear and
recurring concern is the need to keep supplier
databases clean and up to date.
In many cases, this consists of replacing a mul-
titude of small suppliers with fewer, multi-pur-
pose vendors. This process is simple:
1. Analyze suppliers and products/services
provided
2. Identify products/services to consolidate
3. Add new suppliers to the database, and
remove redundancies
The purpose behind this database cleanup is
threefold:
To save time
To reduce costs
To optimize processes
Currently, companies are dealing with a glut
of suppliers. Too many niche vendors offering
bespoke options, that businesses only end up
using occasionally. The more operationally ef-
ficient option is simply to trim the fat, and re-
serve space in supplier databases for vendors
that provide more value.
Fortunately, there are tools that can help you
manage this multitude of suppliers and have
all the necessary information for each pur-
chase.
6
MARKETING € 6 .1 5 M
Which business teams
spend the most?
We’ve looked at the top vendors for com-
ADMIN €5.76M pany spending as a whole. But which bu-
siness teams typically spend the most?

It’s valuable to understand how company

money is being spent, and which teams
TECH €4.82M have the highest overheads in order to
operate.

This includes:

SALES €3.54M Sales or marketing teams travelling

to meet clients

Tech teams investing in expensive

equipment and software
S T RAT E GY € 3 .1 8 M

Administrative teams paying for par-

ties, perks, and other office supplies

These are the total amounts spent by

FINANCE €3.09M
each business team since 201

HR €1.27M

Expenses are at the heart of

every organization, and impact
every business unit. Companies
OPS
need simple processes that let
€1.25M
employees do their jobs to the
highest level, while easily sticking
to the rules.

Rodolphe Ardant
Spendesk CEO & Founder

NOTE

This list does not include per-

sonnel costs (salaries and social
charges), but does include ex-
penses incurred during business
trips, at the office, and software
and other tools.

7
Keeping control of
business expenses
WHAT IS A VALID PURCHASE?
A valid purchase will be ratified by the
finance department on the grounds that
it is authorized (approved in advance),
complies with regulations (and includes
a proof of purchase) and is monitored
(to analyse what the company’s funds
are doing).
As we saw earlier, teams are spending
more and more. This is absolutely ne-
cessary in order to achieve growth and
eventually scale.
But how can finance teams keep control
over expenses? With different teams and
team members spending company cash
all over the world, achieving control is no
easy feat.
Today, you likely have several means of
control:
A written travel & expenses policy
One or a few shared credit card(s) for
the whole company
Expense reports for employees who
spend out of their own pockets
But do these means give you enough
control, but also leave employees pro-
ductive and happy? And are they safe
and cost-effective for the company?
Let’s find out together!
Establish
an expense policy
CONTROL SECURITY S AV I N G S
Implementing a company spending po-
licy is essential in order to keep control,
ensure purchases are secure, and to save
money. It gives your teams clear guide-
lines for what’s acceptable when spen-
ding company cash.
But a great expense policy isn’t just a list
of rules. It should strike a balance that gi-
ves employees freedom to spend when
appropriate, while also setting clear res-
trictions.
And an expense policy is only effective
if actually followed. Which means your
ability to communicate the rules clearly -
8
and to have employees understand and
remember them - is key.
For its part, the purchasing department
or finance team benefits from:
A truly integrated process
A better follow-up of the cash flow
A more accurate estimate of budgets
It is then easier to forecast expenditure
items and build a winning strategy to
support company growth.
Thanks to a clear expense policy, eve-
ryone knows which budget applies to
each team Cash flow is easier to ma-
nage, and this prevents the CFO and
the purchasing department from getting
caught up in lost paperwork and unsol-
ved mysteries.
But to be effective and respected, your
spending policy obviously needs to be
understood by everyone. So make sure
you educate and train all employees to
follow this spending policy.
And be careful! Just because you have
a spending policy that is clear and com-
municated to the whole company, this
doesn’t mean it will be followed to the
letter. Think about how you’ll sanction
employees who do not comply with the
regulations, or who try to circumvent
them.
It’s also possible to set up a system of
validation by the manager prior to the
expenditure, which will limit the risk of
abuse. These pre-approvals make the
process far more efficient, and provi-
de the same level of control for finance
teams.
Make sure that all approval rules and pe-
nalties are clearly stated in your expense
policy. Employees should never be able
to claim that they didn’t know the rules
before spending money.
KEYS TO A SUCCESSFUL POLICY
Your expense policy should be
your own. Even so, there are cer-
tain guidelines that help create a
successful policy:
1.
Create clear categories and bud-
gets. Employees need to know how
much is allowed, and which expense
categories they can spend under.
2.
Be fair. Consistency is key.
You shouldn’t plan to treat different
employees differently, and your
policy needs to be applied com-
pany-wide.
3.
Keep it simple. Almost nobody
is passionate about expenses (ex-
cept Spendesk!), and your team isn’t
going to read a novel.
4.
Update often. Make it somebody’s
responsibility to see whether team
members are using it, and how it
can be improved.
5.
Check the regulations! The most
important thing is to keep com-
pliant with the local laws.
HOW DO YOU COMMUNICATE YOUR
SPENDING POLICY?
Distribute it in paper format to
each employee.
Digitize it and make it easy to find
for everyone.
Explain it in detail to all new hires.
9
Shared company
credit cards 700M
CONTROL SECURITY S AV I N G S The bank card is the number of B2B tran-
preferred means sactions carried out
of payment by per year in Europe with
Most companies rely on the corporate companies for expense bank cards.
card for a wide range of business ex- management.
penses - from restaurants, to air travel, to
online subscriptions. But while it offers
a few real advantages, its limits are also
quite significant.
70%
Using (and sharing) just one or two com-
pany cards gives you very limited control In 2018, total fraud
over who actually spends what. Not to losses on UK-issued
mention the lack of security as a result of cards amounted to
lost or hacked credit card details. £671.4 million.

A SIMPLE EXAMPLE

Lisa has to buy a plane ticket online to

meet a client. She goes in search of the 59%
company card, held by the CFO or ma-
nager. The latter gives her the card, or E-commerce is res-
worse, writes the data on a Post-It. Lisa ponsible for up to 59%
places her order, enters the card infor- of credit card fraud in
the UK.
mation on the site and validates her pay-
ment. Unfortunately, the cardholder is in
a meeting, and Lisa needs them to vali-
date the request with a 3DS code sent to
their phone.

This tiny example sounds harmless. But 60%

it highlights how restrictive company
cards actually are. And at the same time, of businesses have not
allocated a budget to
they don’t provide any real security for fight cybercrime.
companies.

Protecting yourself from

credit card risks
A number of good practices and pro-
cesses need to be in place for successful
expense management. This helps com-
panies maintain control and make tran-
sactions safely, at the very least.
2/3
did not consider it neces-
sary to insure themselves
against the risk of fraud.

10
As we have seen previously, a good Solution: Pre-approved
expense policy is important. But this expense cards
doesn’t full protect you against several
issues: As we’ve just seen, the shared corpo-
rate card has its limits. Fortunately, so-
Loss, theft or hacking of the business lutions more adapted to today’s needs
card for control, security and savings are avai-
lable to companies.
Lack of visibility over expenses
The accounting advantages of pre-ap-
Lack of supporting documents linked proved (or prepaid) expense cards are
to purchases numerous. When integrated into an ex-
pense management solution, they let fi-
The amount of paperwork created nance teams:
just to process expenses
Track payments in real time
The internal costs of manaing all
these purchases Centralize receipt collection

The paperwork generated by a business Send all the necessary information

card is substantial - and the management to your ERP or accounting software
of receipts can be a nightmare. A night-
mare both for the employee or manager
digging through receipts at the end of From the employee’s point of view, the
each month, but also a nightmare for the prepaid bank card avoids the need to
finance team that have to become police pay out of their own pocket. It works
officers for the rest of the company! just like a traditional credit card, and can
accompany travelers all over the world.
Among the bad practices we see all
the time, here are a few that should be
addressed immediately:

Sharing corporate card data (via

email or even written on Post-Its)

Non-existent processes to recover

expense receipts

Lack of controls, limits, and condi-

tions on the use of the bank card

Relying on one single bank card for

all company purchases

Using the corporate bank card to

make online purchases

Entrusting the bank card to an em-

ployee going on a business trip

11
 But for some reason, prepaid expense
cards have developed a reputation as
being less convenient or less powerful
EXPENSE CARD
(PHYSICAL OR VIRTUAL) than their more traditional relatives.

New generation bank card 1 Prepaid cards are usually

no more expensive than a
Has a card number, expiry date traditional bank card.
and CVV
After set-up costs, classic credit
No commissions cards can cost hundreds of pounds
or dollars each. And that’s assuming
Insurance you avoid paying interest!

Real-time tracking of expenses

Flexibility, control, visibility

2 Pre-approved cards are
Secure
universal and can be used all
over the world.

This includes physical shops and

online - for both bookings and
VS purchases.

SHARED COMPANY CARD

3
Prepaid cards are valid
for 4 years.
Has a card number, expiry date
and CVV
Just like any other bank card,
unless of course the buyer wishes
No commissions to use a one-off virtual card online.

Insurance

New generation bank card

Real-time tracking of expenses 4 Prepaid cards can be reloaded

at any time.
Flexibility, control, visibility
With a dedicated platform, the
account controller can add or
Secure remove funds from the card,
change purchase limits, and
prohibit certain types of spending
as they wish.

12
The expense report Average time to process a
single expense claim
system

CONTROL SECURITY S AV I N G S
EMPLOYEE

5 min
Expense reports continue to be a mana-
Create an
gerial, accounting and financial disad-
expense claim
vantage. From time-consuming manual
management to repeated errors and the
risk of fraud, these procedures are as ob-
solete as they are inadequate.

Yet companies continue to cling to this

MANAGER
outdated and inefficient process. And
usually for the simple reason that they
don’t have any better way to handle
Analyze and
validate the claim 5 min
spending.

So companies have no choice but to let

their employees pay out of their own
pockets and then wait to be paid back.
FINANCE TEAM

The limits of the expense

Analyze the claim,
reconcile and activate 10 min
claim system the reimbursement

Companies have been using expense

reports for a long time. They allow em-

20 min
ployees to carry out their work and spend
without direct access to company funds.

For the administrative and financial per expense claim.

team, it seems like the perfect solution:
employees pay out of pocket, fill out an
expense report, and the company makes
sure they are reimbursed afterwards.
That doesn’t seem so bad.

But in reality, the expense claim process

is neither practical nor economical - for
100
requests
the company or employees. More on this
shortly.

Another common thought is that, if em-

ployees have to use their own money,
16h
perhaps they’ll be more economical with
company funds. If that’s really the ratio-
nale, why let employees spend at all?

13
Employees are regularly forced to cancel cus-
tomer meetings because of the costs involved.
Which reflects poorly on the company overall,
and puts unfair strain on team members.
On top of all this, expense reports give com-
panies less visibility and no real-time control
over business expenses. They also leave too
much room for employees to take advantage
and commit expense fraud.
Expense reports almost always come with si-
gnificant hidden costs to the business.
DO YOU KNOW HOW MUCH YOUR
EXPENSE REPORTS REALLY COST YOU?
Find out in a few seconds - free of
charge - the total cost of managing ex-
pense reports with our online tool.
TRY THE EXPENSE REPORT CALCULATOR
A few figures
The expense claim process may seem reaso-
nably simple and quick. But the reality is that
expense reports cost the company much more
than they appear.
According to customer interviews and data
analysis, the average time to process one ex-
pense report is 20 minutes. And companies
regularly deal with hundreds of claims per
month. No wonder finance teams feel com-
pletely overwhelmed!
WHAT’S THE COST TO FINANCE TEAMS?
Supposons que votre entreprise reçoit en Let’s
assume that your company receives an ave-
rage of 100 claims per month - which is low
according to our analysis. Your finance team
needs to allocate 1,000 minutes of their time
to process expense claims. And 1,000 minutes
is more than 16 hours!
That’s 16 hours per month spent on a task that
doesn’t particularly add value for the company,
and which could be allocated to more strategic
missions.
WHAT’S THE COST TO EMPLOYEES?
Let’s take the example of an employee who
makes one business trip per month. A single
trip can easily result in 10 claims: transport,
hotel, meals, and a meeting with a client over
coffee. Creating 10 new expense claims repre-
sents about 50 minutes of his time. This time
assumes the employee has valid receipts and
is already familiar with the process. Any hitches
will only add more time.
Now multiply these 50 minutes by all of your
traveling employees. It can add up to a huge
amount of wasted time. And you certainly
didn’t hire these people to file paperwork.
Of course, this considerable waste of time
translates directly into money lost for the com-
pany. Imagine what 16 hours of work is worth
on your financial controller’s salary. That’s al-
most half a workweek lost every month just to
process expense reports.
And while some company executives may see
this as simply part of the finance team’s job,
this time could be put to better use. Could
they instead provide strategic advice or finan-
cial training to the rest of the company?
Solution: The end of manual
expense reports?
Expense reports, while appearing to provide
more control, actually slow down activity and
keep finance teams in the dark. Not only do
they waste valuable time, they’re a real burden
on employees and their wallets.
SO WHAT ARE YOUR OPTIONS?
New technologies offer companies simple, se-
cure and intuitive solutions to help them better
manage business expenses.
14
 1 trip We spoke above about tailor-made (or
prepaid) payment cards. Obviously, not
all employees have access to the com-
pany’s bank card. That’s why one solution
is to offer dedicated cards with individual
spending limits, linked to accounts in
their names (and whose budget is vali-
dated upstream), all on a single com-
pany platform.

The advantages of such payment cards

are obvious:

10 requests The employee never has to pay out of

pocket for professional expenses

The company always has an eye on

employee expenses

Expense reports no longer exist!

HOW DOES IT WORK IN PRACTICE?

1 Each payment made by the em-
ployee is linked to their pre-appro-
ved card, and can be tracked in real
50 minutes time by their manager and the fi-
nance team.

2 The employee can instantly upload

their receipt through the mobile
or web app, and link it to the ex-
pense. With no data entry.

3 If they forget their receipt, auto-

matic reminders are sent to quickly
upload the missing document.

4 The finance team tracks each ex-

pense, retrieves all the supporting
documents, and has full control
over what’s spent.

This saves everyone hours (or even days)

of work, and the company serious money!

15
 FRAUD

85%
Employees who admit to having
falsified one or more expense
claims. And 5% lie on every
single claim!

$2.8 billion $25,000

The amount lost to expense The amount that some
report fraud in the United States employees claim in false
alone. That’s higher than the GDP expenses, according to one
of 35 different countries. study from the US.

ERRORS

48% 19%
The amount of employees The proportion of ex-
who fail to be fully reim- pense claims containing
bursed for company expenses errors.
when paying out of pocket.

30% +18 min

The number of employees The amount of extra time it
who struggle to pay takes to process an expense
company expenses from report containing errors.
their own pocket.

16
Finding the best spend As we saw earlier, companies typically
rely on expense policies, corporate cards
management system and employee expense reports to ma-
nage indirect spending.

Thankfully, there are now options to inte-

grate all of these elements into a single
tool, and automate all of the most painful
aspects. But how do you choose a qua-
lity provider, especially for a task as im-
portant as managing business expenses?

The purchasing department or finance

team will likely rely on these criteria:

Price

Quality and reliability

Return on investment

Good spend management software should

include:

1. A simple system to track employee

purchases

2. A smooth process for managers to

validate purchase requests

3. Expense report automation in the rare

cases where reimbursements are
required

4. Dashboards to view all company

expenses, in the same place and in
real time

5. Direct integrations or easy data

exports to the accounting tool

When you combine agile payment me-

thods with a good platform for expense
management, you’re able to eliminate a
huge administrative and emotional bur-
den on your teams.

17
Key questions to ask

WHAT ARE YOUR KEY OBJECTIVES?

Detect and prevent expense fraud

Clear visibility over employee expenses

Automatically integrated expenses in your accounting software

Reduced time spent by employees on managing their expenses

Digitized expense management processes

WHAT ARE YOUR GREATEST TECHNICAL NEEDS?

Integrations with other software

Rapid adoption of the new technology by your teams

Specialized support and training

WHAT ARE YOUR BUDGETS AND PAYMENT SCHEDULE?

Number of users involved

Invoicing required ANNUAL LICENSE MONTHLY SUBSCRIPTION

Maximum time for installation and setup

18
Once you have answered these questions, ask a few key team members to complete the following survey:

EMPLOYEE

How do you submit your expenses for reimbursement today?

How do you store receipts and invoices?

What do you hate most about managing expense claims?

What do you think could be improved?

MANAGER

How do you validate your team’s expenses?

What could be improved in the current process?

CFO OR FINANCE TEAM

How do you currently manage your company’s expenses?

Do you always have all the information you need?

Do you have difficulty compiling the different sources of information?

What would you like to improve?

19
Drawing up specifications
Now that you’ve identified the needs of your stakeholders, you can draw up specifications by com-
paring your requirements with the options out there on the market. This will help you distinguish
between what’s essential to you and what you can live without.

Here is a list of existing functionalities to save you time:

SET UP AN EXPENSE POLICY

Add multiple users YES NO

Assign specific roles YES NO

Create groups YES NO

Define and add custom rules YES NO

Configure a built-in approval process YES NO

Block unapproved expenses YES NO

Create expense categories YES NO

Assign expenses to specific projects and budgets YES NO

Add custom fields YES NO

Track spending in real time YES NO

Automatically reconcile payments and receipts YES NO

Generate virtual cards YES NO

20
 MAKE EXPENSE PAYMENTS

Access to payment methods YES NO

Multiple payment methods to suit the circumstances YES NO

Mobile application YES NO

Software to read receipts and extract key details YES NO

Lifetime receipt storage YES NO

Fields to add extra transaction details YES NO

Ability to pay in different currencies YES NO

Ability to exchange currencies YES NO

Notification system YES NO

Notifications in case of missing information YES NO

RESOURCES AND SUPPORT

Support by telephone YES NO

Support by email YES NO

Support by online chat YES NO

Access to user manual YES NO

Extensive help centre YES NO

Personalized trainings YES NO

Dedicated account manager YES NO

21
 REPORTING TOOLS AND EXPORTS

Filters for expense types and teams YES NO

Easy-to-use filters and reports YES NO

Data exports in PDF format YES NO

Data exports in CSV format YES NO

Data exports in XML format YES NO

Automatic VAT calculations YES NO

Automatic detection of expense type YES NO

Integrations with accounting tools YES NO

Integration with ERPs YES NO

Availability of API integrations YES NO

One this table is complete, you’re ready to investigate the specific offerings on the spend mana-
gement market.

You now have a list of specifications ready to give to any account executive, to help them decide
whether their option suits your business.

Don’t forget, you should eventually land on a solution that lets you:

Keep control of every dollar, pound, or euro spent

Empower teams to spend in full security

Save money and time when compared with your current processes

But before making that first call, you need to decide between two broad kinds of solutions.

22
Formats for spend management tools
Once you have your specifications, simply choose the type of solution you wish to implement in your
company.

There are two main options:

1. A custom-built, in-house solution (local)
2. A ready-to-use SaaS solution (online)

Here’s a comparative table of these two solutions, and the potential issues they can raise:

The SaaS provider takes care of the server.

SAAS ON PREMISE
IN-HOUSE

Price per month and per user. In High initial investment (hardware,
COST most cases subscriptions have no software, license, human time).
term commitment.

Rapid deployment. Relatively low Long deployment time. IT depart-

CONFIGURATION cost. No specific IT requirements. ment required for implementation.
Automatic updates.

Customization is done through an Customization is limited and expen-

CUSTOMIZATION API and depends on the software sive. This depends heavily on the
vendor. software vendor.

The SaaS provider takes care of the Usually requires a specific server to
HARDWARE store the solution.
server.

INTEGRATION Integrations are developed and Integrations are possible, but will
managed by the vendor. require more IT resources and deve-
lopment time.

SaaS solutions require a low initial investment, deploy quickly and are constantly updated. These
factors make them far more flexible than building an in-house solution, which suits fast-growing com-
panies with rapidly changing needs.

Use the resources above to select the expense management solution best suited to your business.
And with it, you’ll be able to better control the one-off and recurring expenses incurred by your teams.

Choose a simple solution which will be easily adopted by your employees, their managers and your
finance teams. This is the best way to streamline your internal processes and optimize everyone’s time,
while keeping control in the hands of your finance team!

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Conclusion 10 REASONS WHY SPENDESK WILL
MEET ALL YOUR NEEDS

As we’ve covered in full above, old spen- 1 You’re tired of lending your company
ding habits die hard. But if you want to card
stay in control, have maximum security
and save money at the same time, there
2 Your employees don’t submit their
are several ways to do so:
receipts on time
1. Give up the corporate credit card
3 The company credit card is circulating
2. Don’t ask your employees to pay all over the office
out-of-pocket
4 Employees are blocked from paying
3. Create and communicate your (e.g. with 3DS)
spending policy
5 You have to manage too many
4. Use a tool that will save you time subscriptions
and money
6 You have to manage business teams
in various locations
That’s why we’ve developed a tool that
does all of this for you, while also being
intuitive, quick to set up, and that offers 7 Your expense claim process is
a healthy return on investment. a nightmare

Spendesk knows well the problems 8 ou want more control over all your
that come from managing company ex- company’s expenses
penses. Our mission is simple: to revo-
lutionize your expense management by 9 You want more flexibility on the types
providing you with a simple, high-per- of spending permitted
formance platform that optimizes your
teams’ spending. You want to automate expense
10
accounting

If you recognize yourself in one or

more of these situations, the solution
is simple: SPENDESK

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 Help companies spend smarter.

Want to know more about how Spendesk can

fix your spending processes? We’d love to
show you around.

TALK TO US

hello@spendesk.com
www.spendesk.com

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