[MIS 460 - Project Management in IT] [2022/2023]

Project Management in IT (MIS 460)

1st Semester 2022-2023
Course Project
Hand-in date and time

 Submission – End of Week 11.

 Presentation on week 12.
Notes

 This course project contributes to 15% of the overall course assessment, and it is build on assignments 1&2&3.
 The project should carried out by groups of students (4 max.). You should decide on your teams by the end of the first
class, and submit them to the instructor. Each team member should plan to spend 30-40 hours total on the team
project, including some time in class.
 Electronic document in PDF format is required for submission. This is because PDF documents are platform-
independent and accordingly can be viewed and printed by a diversity of operating systems and printers.
 You should use the Blackboard discussion board as the main place to ask questions you have about the course project.
However, please feel free to make full use of my office hours in the university. However, if you have a question,
someone else may have a similar one, and every student will possibly benefit from the answers being available on the
course Blackboard system. Besides, please make an effort to answer your classmates’ questions. In grading your
participation in the course project, I will include your contributions to the discussion board. Nevertheless, you will not
be penalized for wrong answers/clarifications during your participation on the discussion board (or even in class).
 You should use online collaboration tools in order to practice group communications to carry out the project. The
activities and minutes of meetings have to be documented in the project report.
 Late submission will not be accepted.
 Guideline for similar project (Green Computing Project) can be found on:
https://sites.google.com/site/greencompresearch/part-1-project-integration-management/weighted-decision-
matrix
 The required identifying information on the cover page:
− Project title.
− Project manager with id.
− Team members with id.
− Course code and title.
− Class section and time.
− Contact information (e-mal).
− Submission date.
Learning Outcomes

The aim of this course project is to acquire hands-on experience of managing IT project and of working with the software
and tools that are available.

At the end of the project you will have:

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 Acquired some hands-on experience: this will relate to both project management and the tools provided.
 Interacted knowledgeably on the topic: recognize the nine Project Management knowledge areas through key
inputs, tools, techniques, and outputs.
 Approached business project systematically: you will have developed a portfolio of the project.

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The project includes tasks ordered by each of the 10 knowledge areas discussed in Chapters 4 through 13. The purpose of
this project is to help you practice and develop the project management skills you learned from this course. Several of the
tasks involve using provided templates on KSU LMS.

Teams should use a project management tool and a team collaboration tool. Thus, each team is required to present the
used tools during each submission and oral presentation.

Part 3: Executing –

Remember that the main project goals are to prepare a business plan, get financial backing, handle legal issues, find a
rental space, develop programs, and hire staff so you can open for business by one year from now.

Work with your teammates and instructor to perform all or just some of the following executing tasks for this
project.

Tasks
1. Develop a cost estimate for developing just the innovation lab for social responsibility programs. Assume that you
will purchase five personal computers that can connect to the Internet and run several popular simulation and
special software. Include the costs of the desks, chairs, microphones, keyboards, laboratory the room, set-up,
testing, etc.

2. Write a business plan for this project. Review sample business plans. For example, www.bplans.com/,
www.score.org, and Microsoft Office online (select File, New, Microsoft Online, Plans from within Microsoft
Word) provide templates and/or guidelines for preparing business plans. Decide on a name for this business, as
well. Include, at a minimum, the following sections:

 Executive Summary

 Company Description

 Products and Services

 Marketing Plan

 Operational Plan

 Management Summary
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 Financial Plan

3. Research options for getting small business loans. For example, most governments have a small business
administration office that offers loans or loan information. Several colleges provide loans to alumni. You can also
go to banks and credit card companies for funds. Develop a list of at least four different, realistic options for
getting financial backing for your new business. Recall that you estimate that you will need 100,000 SR the first
year alone, and you are still short 30,000 SR. Include the source of the funds, interest rates, payment
arrangements, etc. Document your results in a one paper, including a recommendation on which option to pursue.

4. Create a quality checklist for ensuring that the business is ready to open its doors. Also define at least three
quality metrics for the project. Use the templates and samples provided.

5. Create a probability/impact matrix and list of prioritized risks for the project. Include at least 10 risks. Use the
template and sample provided.

Part 4: Monitoring and Controlling

Background Scenario:

You are six months into the project. You completed the business plan and most of the marketing materials. You had
planned to have the location for your business selected and additional start-up funds by now, but you are behind schedule.
Nora and Reema seem to disagree on a lot of key decisions, especially the location. Your mother calls at least three times
a week asking how things are going. You know that she needs assurance that the business will actually open. Sara is in
charge of purchasing/developing the programs, but he has had very little time to work on it since school is in session. You
want her to focus on creating a list of potential students and instructors, so you might hire someone else to help with the
curriculum.

Work with your teammates and instructor to perform all or just some of the following monitoring and controlling tasks for
this project.

Tasks

1. Create a new Gantt chart based on the revised information above, if needed.

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2. Prepare an agenda for a team meeting to discuss several of the issues you are facing. You definitely want to
decide on the location at this meeting, since it is down to two and you have to decide soon.

3. Write a one statement of work to hire someone to help you purchase/develop the curriculum. Use the template and
sample provided.

4. Review the Seven Basic Tools of Quality. Based on the current project scenario, pick one of these tools and create
a chart/diagram to help you solve problems you are facing. Use the templates and samples provided.

5. Update your list of prioritized risks. Create a risk register entry for two of them. Use the template and sample
provided.

Part 5: Closing -

Background Scenario:

It is one month before you plan to open your new business. You just got into your leased building, and you are busy
starting to get it ready to open. You have hired a small construction firm to put in a few walls, do some painting, etc. You
also got a lot of help from family and friends. You quit your job, and Reema is also working every day now on the new
business. She did a great job at marketing, and you are getting calls and e-mails from your new Web site every day.
Nora’s friend, Nouf, built the site for you at no charge after Nora said she could come in and use the technology lab when
it wasn’t busy. Ibrahim, the person you hired to help with the curriculum, was a fantastic resource, even though it cost you
10,000 SR you had not planned on spending. He did help you expand your list of potential students and instructors, as
well, since he knew the local market very well. You did meet your schedule goal, but you had to borrow another 10,000
SR from your mom. She is only charging you 5% interest, starting when your doors open. She is happy with the results
and has already booked a flight to visit for your grand opening celebration, where you and your team will be performing.
Your mom loves to cook and bake, so she volunteered to handle the food for the opening.

Work with your teammates and instructor to perform all or just some of the following closing tasks for this project.

Tasks

1. You have scheduled a final project presentation two days before your grand opening. Prepare a 10–15 slide
presentation to summarize the results of the project. Describe the initial project goals, planned versus actual
scope, time, and cost information, challenges faced, and key products produced.

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2. Prepare a lessons-learned report for the entire project. Include input from all stakeholders in summarizing the
lessons learned. Use the template and sample provided, and be creative in your response.

3. Prepare a final project report, using information from your final project presentation. Be sure to include all of the
documents you have prepared in (Assignment 1,2,3). (You will store all project documents on a Google site).

4. Document your own list of best practices that you think helped or could have helped you on this project in one
page.

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