OSH RISK TREATMENT PLAN [Year]

(Title Page)

Project/ contract details

Project/ Contract duration

Company Name

Safaricom XXXXXXX Project OSH Risk Treatment Plan

 OSH RISK TREATMENT PLAN [Year]

(Table of Contents)

Contents
1.0 INTRODUCTION.................................................................................................................................4
1.1 Company Background, Location and Address...................................................................................4
1.2 Scope of Works.................................................................................................................................4
1.3 Breakdown of Specific Tasks within the Scope of Works and Methods Statements..........................4
2. ORGANIZATION...................................................................................................................................5
2.1 Organogram of the Overall Organization..........................................................................................5
2.2 Project Team......................................................................................................................................6
2.3 High-Risk Specific Work Execution Staffing....................................................................................6
2.4 OSH Resources..................................................................................................................................6
3.0 PROJECT RISK ASSESMENT............................................................................................................7
4.0 COMPLIANCE WITH LEGISLATIVE AND SAFARICOM REQUIREMENTS...............................8
4.1 Safaricom Absolute Rules – Communication and Enforcement........................................................8
4.2 Safaricom Absolute Rules Communication and Enforcement Plan...................................................8
4.3 Legal Register....................................................................................................................................9
4.4 WIBA Insurance Cover...................................................................................................................10
5.0 MONITORING, AUDITING AND REPORTING..............................................................................11
6.0 CONTRACTOR SELECTION AND MANAGEMENT.....................................................................12
6.1 Contractor Project Teams................................................................................................................12
6.2 High-Risk Specific Work Execution Staffing (Contractors)............................................................13
6.3 Contractor OSH Resources..............................................................................................................13
6.4 Contractor Selection Process...........................................................................................................14
7.0 SAFETY RELATED TRAINING.......................................................................................................15
7.1 Safety Training................................................................................................................................15
8.0 TOOLS, PLANT/EQUIPMENT AND SUBSTANCES......................................................................16
9.0 WORK COMMISSIONING AND WORK INSTRUCTION RECORDS...........................................17
9.1 Work Commissioning................................................................................................................17
10.0 PERSONAL PROTECTIVE EQUIPMENT......................................................................................18

Safaricom XXXXXXX Project OSH Risk Treatment Plan

 OSH RISK TREATMENT PLAN [Year]

10.1 PPE Matrix................................................................................................................................18

10.2 PPE issuance Procedure.............................................................................................................18
10.3 PPE – Photographic Evidence....................................................................................................18
11.0 INCIDENT REPORTING AND INVESTIGATION........................................................................19
11.1 Incident Reporting and Investigation Procedure............................................................................19
12.0 EMERGENCY PROCEDURES........................................................................................................19
12.1 Incident/ Emergency Reporting Escalation Matrix and Process....................................................19
12.2 Emergency Contacts......................................................................................................................19
13.0 CHANGE MANAGEMENT AND COMMUNICATION................................................................21
14.0 GOVERNANCE AND ASSURANCE..............................................................................................22
14.1 Governance....................................................................................................................................22
14.2 Assurance of Plan..........................................................................................................................22
Addendum.............................................................................................................................................23

(ABBREVIATIONS, ACRONYMS AND DEFINITIONS)

Safaricom XXXXXXX Project OSH Risk Treatment Plan

 OSH RISK TREATMENT PLAN [Year]

1.0 INTRODUCTION

1.1 Company Background, Location and Address

1.2 Scope of Works

Safaricom XXXXXXX Project OSH Risk Treatment Plan

 OSH RISK TREATMENT PLAN [Year]

1.3 Safe Work Method Statement

PROJECT DETAILS SWMS No.:

Project name:
SWMS developed Start: Completion:
by:
In consultation Scope of Work:
with:

SWMS reviewed
by:
SWMS approved
by:
INSTRUCTIONS FOR COMPILATION OF SWMS
STEP Number each discrete step in the task in sequence - e.g. 1, 2, etc.
ACTIVITY Briefly describe the activity to be carried out in each step.
HAZARDS Identify what in each activity could cause harm to a person, the job, materials, or the environment.
RISK (1) The degree of risk posed by the hazard. (Use Risk Level Matrix to determine risk ranking before controls implemented).
RISK CONTROLS What precautions or control measures must be taken to control the risk.

Safaricom XXXXXXX Project OSH Risk Treatment Plan

 OSH RISK TREATMENT PLAN [Year]

RISK LEVEL MATRIX

RISK LEVEL CALCULATOR
RISK CONSEQUENCES OF EXPOSURE CONSEQUENCES OF EVENT OCCURRING
LEVEL LIKELIHOO Catastrophic Major Significant Minor Insignificant
D OF
OCCURREN
CE
5 Fatality (ies), permanent disability or major Certain
Catastrophic structural failure or damage. Record actions on
level of harm SWMS.
4 Potential temporary disability - lost time injury,
Major Level or minor structural failure or damage. Very Likely
of Harm
3 Medical treatment injury, less than 3 days off Possible
Significant work. Record actions on SWMS.
Level of harm
2 Incident has the potential to cause persons to
Minor Level require first aid treatment. Record actions on Unlikely
of Harm SWMS.
1 No medical attention required. Will require
Insignificant localised control measures. Rare
level of harm
Step Description of Hazards Risk description Risk
Activity Rating Risk control measures
(Colour
Coded)

Safaricom XXXXXXX Project OSH Risk Treatment Plan

 OSH RISK TREATMENT PLAN [Year]

Safaricom XXXXXXX Project OSH Risk Treatment Plan

 OSH RISK TREATMENT PLAN [Year]

2. ORGANIZATION

2.1 Organogram of the Overall Organization

Safaricom XXXXXXX Project OSH Risk Treatment Plan

 OSH RISK TREATMENT PLAN [Year]

2.2 Project Team

Name Role National I.D./ Educational and Specialization Experience Employment

Work Permit/ Professional Category
PassportNo. Qualifications

2.3 High-Risk Specific Work Execution Staffing

(Drivers, Electricians, Riggers/ Persons who work at height, Persons who work in confined spaces)

Name Role National Educational and Specialization Experience Employment

I.D. Professional Category
Qualifications

 Provide copies of their medical fitness to work certificates, valid licenses (drivers, riggers) and
educational qualifications

2.4 OSH Resources

Internal and External OSH Resources

Name Role National I.D. Educational and Experience Employment

Professional Category
Qualifications
(Internal resource)
(External resource)

Safaricom XXXXXXX Project OSH Risk Treatment Plan

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3.0 PROJECT RISK ASSESMENT

(Provide relevant background information here…………..)

Insert the shared table.

Safaricom XXXXXXX Project OSH Risk Treatment Plan

 OSH RISK TREATMENT PLAN [Year]

4.0 COMPLIANCE WITH LEGISLATIVE AND SAFARICOM REQUIREMENTS

4.1 Safaricom Absolute Rules – Communication and Enforcement

(Provide relevant background information here…………..)

4.2 Safaricom Absolute Rules Communication and Enforcement Plan

Absolute Rules Plan/Methodologies in place Other
Obligations
Driving Safety - Install functional safety belts on all
company vehicles.
- Always wear Seat belt when - Develop and enforce a policy on driving/
travelling in or Operating vehicles fleet and travel management.
- Install vehicle tracking systems in all
- Never exceed speed limit company vehicles.
- Train all drivers on Defensive Driving
- Never use hand held phone whilst - Put disciplinary measures in place,
driving - The vehicles will be in good working
condition ascertained prior to start of work
through dally vehicle inspections.
ETC.
Use of Right PPEs -

- Always use suitable Personal

Protective, a safety harness and fall
protection equipment when
working at height. (Harnesses must
be attached at all times when
working at height).
Right job for the right person-

- Never carry out electrical work on

electrical equipment if you are not
qualified.

- Never undertake any street or

underground work activities unless
competent to do so.

- Never Work or drive under the -

influence of intoxicating substances
(alcohol or drugs)

4.3 Legal Register

(Provide relevant background information here…………..)

Safaricom XXXXXXX Project OSH Risk Treatment Plan

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Legislation Specific Description of Requirement Compliance Person

Provision specific Status Responsible
provision
Example: Part II, Except in such  General OSH Policy Compliant/ OHS Manager
Occupational Section 7, cases as may be Statement Not compliant
Safety and Sub-section prescribed, it is  Communication of the
Health Act of 1 the duty of every policy statement to all
2007 occupier to— employees
(a) prepare and,
as often as may
be appropriate,
revise a written
statement of his
general policy
with respect to
the safety and
health at work of
his employees
and the
organization and
arrangements for
the time being in
force for
carrying out that
policy; and b) to
bring the
statement and
any revision of it
to the notice of
all of his
employees.

4.4 WIBA Insurance Cover

(Insert copy of the WIBA Insurance Cover)

Safaricom XXXXXXX Project OSH Risk Treatment Plan

 OSH RISK TREATMENT PLAN [Year]

5.0 MONITORING, AUDITING AND REPORTING

5.1 Monitoring, Inspection and Reporting processes

(Details of procedures to monitor, measure and record OSH performance on regular

basis……………………………………………………………………………………………………………………
……..)

Monitoring, Inspection Details Frequency Person Responsible

and Reporting
processes
Examples: Completion of the site-specific
Site-specific risk risk assessment prior to start of Daily Supervisor
assessment work

OSH Logbook Occupational Health and Safety Daily Site Supervisor

log book is a register kept at site.
It is used for:
 Recording daily
occurrences at site and actions
taken
 Recording the details of
OHS briefings/inductions given
to the casual workers
 Personal Protective
Equipment (PPE) issued- each
and every casual worker signs for
it
 Challenges/limitations
and how they were
overcome/solved
Daily site inspection
checklist

Etc.

(Include templates of the above)

Safaricom XXXXXXX Project OSH Risk Treatment Plan

 OSH RISK TREATMENT PLAN [Year]

6.0 CONTRACTOR SELECTION AND MANAGEMENT

(Details of sub-contractors on the project)

Contractor Specialization Validity Period

Company A

Company B

6.1 Contractor Project Teams

Company A
Name Role National Educational and Specialization Experience Employment
I.D. Professional Category
Qualifications

Company B
Name Role National Educational and Specialization Experience Employment
I.D. Professional Category
Qualifications

Safaricom XXXXXXX Project OSH Risk Treatment Plan

 OSH RISK TREATMENT PLAN [Year]

6.2 High-Risk Specific Work Execution Staffing (Contractors)

(Drivers, Electricians, Riggers/ Persons who work at height, Persons who work in confined spaces)

Company A
Name Role National Educational Specialization Experience Employment Name
I.D. and Category
Professional
Qualifications

 Provide copies of their medical fitness to work certificates, valid licenses (drivers, riggers) and
educational qualifications

Company B

Name Role National Educational and Specialization Experience Employment

I.D. Professional Category
Qualifications

6.3 Contractor OSH Resources

Internal and External OSH Resources

Company A

Name Role National Educational and Specialization Experience Employment

I.D. Professional Category
Qualifications

Company B

Safaricom XXXXXXX Project OSH Risk Treatment Plan

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6.4 Contractor Selection Process

(The delivery of works by contractors and sub-contractors presents a significant risk to Safaricom; therefore,
Safaricom requires a robust mechanism in place to manage contractors and sub-contractors, as follows;

 Systems and processes for assessing the OSH capability of subcontractors;

 Contractual agreements that reflect and cascades down obligations to Safaricom;

 Performance management mechanisms within the contract between the vendor and its contractors
to ensure compliance with requirements;

 Methods that will be adopted to communicate and monitor the compliance of subcontractors
delivery against Safaricom requirements including Absolute Rules; and

 Methods for regularly reviewing the performance of its contractors (subcontractors) including
their health, safety and wellbeing performance.

For this reason, we have instituted ……………………………………………………………………………………)

Safaricom XXXXXXX Project OSH Risk Treatment Plan

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7.0 SAFETY RELATED TRAINING

7.1 Safety Training

(Provide details on how the organization secures the Health and Safety of all employees and contractors through
training…)

Training Matrix
OHS Training Plan Attendee Frequency By Whom Training Date Training Due
Date
OSH Induction Training All Employees
Hazard Identification and Risk All employees
Assessment (HIRA)
Fire Marshals Nominated Fire Marshals
Incident investigation Health and Safety Committee
Members
Health and Safety Committee All H&S Representatives’ (1
Training -50 ratio)
First Aider All Nominated First Aiders
(1 per team)
Stacking and storage Nominee’s
Control of Substances Hazardous chemical
Hazardous to Health Substances coordinator
Working at Heights All Riggers/ Persons who
work at height
Defensive Driving Training All drivers and persons
authorized to drive company
vehicles
Toolbox meetings All employees Daily before Site Supervisor
start of work
Etc.

Safaricom XXXXXXX Project OSH Risk Treatment Plan

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8.0 TOOLS, PLANT/EQUIPMENT AND SUBSTANCES

Tools and Substances Description of Maintenance and Control Inspection Schedule

(include model and Use/ Selection
serial number)
E.g. Excavator

Insert templates of;

 Maintenance schedules and the specific items checked on each plant/ equipment above
 Daily inspection checklists for the tools, plant/ equipment listed above
 Material safety data sheets for substances listed above

Safaricom XXXXXXX Project OSH Risk Treatment Plan

 OSH RISK TREATMENT PLAN [Year]

9.0 WORK COMMISSIONING AND WORK INSTRUCTION RECORDS

9.1 Work Commissioning

(Provide details of how work commissioning will be undertaken. This may be in form of job cards or other form in
which you maintain such records.)

Safaricom XXXXXXX Project OSH Risk Treatment Plan

 OSH RISK TREATMENT PLAN [Year]

10.0 PERSONAL PROTECTIVE EQUIPMENT

(Provide relevant background information here…………………………………..)

10.1 PPE Matrix.

PPE MATRIX

DESCRIPTION Other
OF PPE
REQUIRED FOR
EACH TASK IN
THE SCOPE OF
WORKS

Overall Safety Leather Safety Harne

TASK Hard Hats
Shoes Gloves Glasses sses

10.2 PPE issuance Procedure

(Provide the issuance procedures here………………)

10.3 PPE – Photographic Evidence

Safaricom XXXXXXX Project OSH Risk Treatment Plan

 OSH RISK TREATMENT PLAN [Year]

11.0 INCIDENT REPORTING AND INVESTIGATION

11.1 Incident Reporting and Investigation Procedure

(Provide details of the incident reporting and investigation process within your organization here……….)

11.2 Templates of Reports

(Templates of accident and incident investigation report forms, flash reports, etc.)

12.0 EMERGENCY PROCEDURES

12.1 Incident/ Emergency Reporting Escalation Matrix and Process

12.2 Emergency Contacts

(Fill in the following as a minimum)

Safaricom XXXXXXX Project OSH Risk Treatment Plan

 OSH RISK TREATMENT PLAN [Year]

EMERGENCY CONTACT NUMBERS

AMBULANCE POLICE FIRE SERVICE
999

EMERGENCY CENTRE
Name:
Address:
Phone:
Operating hours:
LOCAL INFORMATION
Police Station: 999/ 020 222 222
Ambulance: +254 XXX XXX
Kenya power emergency: 0732 333 222
Fire Brigade: +254 XXX XXX
Nairobi Fire Brigade: 020 2222181
INTERNAL INFORMATION
Project Manager: NAME +254 XX XXX XXX
Site supervisor: NAME +254 XX XXX XXX
SAFARICOM CONTACT DETAILS
The Safaricom Project Manager: NAME +254 XX XXX XXX

Safaricom’s Security Control Rooms: 0722007777

Other Telephone Numbers:

o HQ2 Control Room: 0722004887/8
o HQ1 Control Room: 0722003997/8
o SCC Control Room: 0722002300/10
o JCC Control Room : 0722002602/2740

Email: securityhelpdesk@safaricom.co.ke

Safaricom XXXXXXX Project OSH Risk Treatment Plan

 OSH RISK TREATMENT PLAN [Year]

13.0 CHANGE MANAGEMENT AND COMMUNICATION

(Provide background details on how changes to project will be managed)

Safaricom XXXXXXX Project OSH Risk Treatment Plan

 OSH RISK TREATMENT PLAN [Year]

14.0 GOVERNANCE AND ASSURANCE

14.1 Governance

(Example: The governance responsibility will be shared between Safaricom and the contractor. Weekly OHS
highlights will be shared during every scheduled project meeting where the scope of the highlights will be agreed
upon. Monthly detailed reports will be submitted by the contractor outlining:-

 Incidents logs for the month

 Review of violations
 Penalties applicable
 Recommendations and improvements

There shall be schedules OHS reviews.

14.2 Assurance of Plan

(Provide details on;

 Monitoring of plan

 Review of plan

 Documentation Control

 Responsibility Matrix)

Safaricom XXXXXXX Project OSH Risk Treatment Plan

 OSH RISK TREATMENT PLAN [Year]

Addendum

Attach

 Certifications
 Licenses
 testimonials

Safaricom XXXXXXX Project OSH Risk Treatment Plan