Excel

28 August 2022 02:33 PM

1. Total sheets that can be made in one workbook = 255

2. Total number of ranges or numbers that can be added = 255
3. Total Rows: 1048576
4. Total Columns: XFD (16384) know through shaded triangle box

5. Delete Cell: No option to regain

6. Backspace Cell: enters edit mode can regain using esc
7. Excel is not CASE SENSITIVE
8. Cell Address /Reference: A2, E1
9. Cell Value: Content in Cell
10. f(x): predefined function
11. Formula: Manual Calculation
12. Closing Brackets optional in Excel
13. Name Error: If no such function exists

14. If you drag f(x) the function gets copied, so does the editing
15. WHENEVER TYPING IN A FUNCTION MANUALLY, ALWAYS ENCLOSE IT WITH DOUBLE QUOTES("")

Ways to Edit a Cell

1. Directly editing
2. Double Clicking
3. F2
4. Formula Bar

Basic Shortcuts
1. Zoom: Ctrl + Scroll
2. Ctrl + Up Arrow: To reach the first cell of column
3. Ctrl + Down Arrow: To reach the last cell of column
4. Ctrl + Right Arrow: To reach the Right most row
5. Ctrl + Left Arrow: To reach the Left most row
6. Ctrl + Shift + Up Arrow: Selects all cells in the column till top
7. Shift + Down/ Shift + Up: Deselects cells accordingly

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 7. Shift + Down/ Shift + Up: Deselects cells accordingly
8. Tab: While selecting a function in dropdown
9. Alt (only click once)

10. To create a sequence:

a. 1,2 then drag
b. 1 then Ctrl drag
c. Alt H F I S

11. Shift + F11: To create new sheet

12. Ctrl + Page Up and Down: Navigate between Sheets
13. Alt E L: To delete sheet
14. Alt H O I: Auto Width (After selecting the data using Ctrl+A)
15. Ctrl + N: New Workbook
16. Alternative to Drag
a. Select an area

b. Write the formula, select the values

c. Ctrl+Enter

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17. Alt = : Shortcut for Sum

SUMIF, COUNTIF, AVERAGEIF

Q) Calculate the sum of sales only in Kolkata

Q) Calculate the number of times "Mumbai" Appeared in the Column City

Q) Calculate the average of the sales done in Delhi

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Note: Always keep your functions dynamic, ie, for eg for criteria instead of selecting data directly from the data,
try making a diff cell that can be edited as needed which reduces the need to go and edit parameters directly in
formula every time

SUMIFS, COUNTIFS, AVERAGEIFS

Q) Calculate the sum of Vivo phones sold in Delhi

NOTE: When Criteria are from different Categories, APPLY SUMIFS/COUNTIFS/AVERAGEIFS

When Criteria are from same category, APPLY SUMIF/COUNTIF Number of times depending on the question
(SUMIF()+SUMIF())

Q) Calculate the number of sales in Mumbai and Delhi

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Q) Calculate the sum of items transported by trucks

Three Methods to do
1. SUMIF(truck 1)+SUMIF(truck2)...
2. SUMIF(all)-SUMIF(airplane)
3. SUMIF("truck*")

A wildcard is a special character that lets you perform "fuzzy" matching on text in your Excel formulas.

Note: wildcards only work with text, not numbers

Excel has 3 wildcards you can use in your formulas:

• Asterisk (*) - zero or more characters

• Question mark (?) - any one character
• Tilde (~) - escape for literal character (~*) a literal question mark (~?), or a literal tilde (~~).

NOTE: WHENEVER DOING OPERATIONS WITH DATE IN EXCEL FOLLOW THE SYSTEM DATE FORMAT

Q) Sum of Items transported to NY, Baltimore and Philadelpia

Methods to do
1. SUMIF()+SUMIF()...
2. Using Array

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 Create from Selection (Important) (ALT M C)

1. Click on very first column header

2. Ctrl A to select to all data
3. Click on Formulas Tab
4. Create from Selection

5. Choose an option amongst top row, right column… (to differentiate between data headings and
data)
6. Create a selection
7. Now, this selection can be used to select data in an column easily and thus saving time while
working with formulas..

Lock Cell/Absolute Reference

F4

Create a Table
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 Create a Table
Ctrl A+ Ctrl T

How to Quickly Solve a Big table

1. Select the data (Ctrl+A), make a Table (Ctrl+T)

2. Name the Table something simple (eg: a)

3. Now this table can be used to quickly solve huge amounts of Data

Note: While Solving huge amounts of data in table, try sticking to only one method in that table, ie, Dollar
Method, Table Method or Name Selection Method

Logical Functions

1. If
a.

Nested if statements

Two Approaches to Solve IF sums:

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 High to low

Low to High

2. AND

Will give TRUE if all conditions are met

3. Or

Will give True if any one condition is met

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 If + AND (for multiple conditions)

If AND/OR
1 condition 1 or more than one condition
User Input True/False

String Function
Left Function (Splits the String from the Left)

Mid Function (Splits the String from the Middle)

Right Function (Splits the String from the Right)

Find Function (Finds word from the Text)

Len Function (Length of String)

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 Ques) Split a name into Name, Surname and Middle Name

1. Find the spaces in the names

a. First Space

b. Second Space

+1 because the next space will be after the first space+1

2. First Name

Using Left Function

-1 to not include the extra space in name as it is unnecessary and not a good practice to include an
extra space in data

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3. Middle Name

Using Mid Function

+1 so as to not include the first space

-1 so as to not include the extra space

4. Last Name

Length Function

Right Function

Now this function can be easily dragged and used to split three parts of a name

Vlookup

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True (Approximate Match)

Question) Using the Table give Grade Equivalent of the Percentages given

Table:

Answer:

Using Match in col_index_num

Question: Find Column number of Centre in the Table

Using Match:

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Hlookup

Using the Reference Table, Fill the empty Date Column in Main Table

Main Table:

Reference Table:

Answer:

MATCH

Match can be used to a position value in a row/column

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