JICKSON P.

ARTAJO

BSIT – 3B

SYSTEM REQUEST

PROJECT SPONSOR : Jickson Artajo, System Analyst

BUSINESS NEED : This project intends to make the idea that could improve student
satisfaction with the course enrollment processes using our system

BUSINESS REQUIREMENTS : Using our system, Students from different places will be able
to enroll in their respective courses even if they do not come to the school. The specific
functionality of the system are the following :

• Students can be able to see and download all the modules that are uploaded
• Students can be able to monitor all the grades from 1st to 4th year of study
• Students can be able to upload all the answers that required from instructors
• Students can be able to upload the payment receipt of tuition.
• Any time, any where, students can be able to enroll in many courses during the time
of enrollment.

BUSINESS VALUE : We expect that St. Mary College will have many more students now
and in the future because of the system we will introduce here. We expect that more gain will
be will be achieved because more students will enroll because they won't have any more
difficulties especially when they are just beginners because almost all of the simple
instructions on how to enroll are in the system, most important they don't even have to go to
school to enroll.
 SPECIAL ISSUES OR CONSTRAINTS :

• There are many students who have complained about the enrollment time because
they are having a hard time especially when the queue is long, some will run out of
time so they will come back the next day, so we have to make this system to alleviate
their problem
• There are other schools in this area that are planning to implement this system so we
need to do it as soon as possible.

FEASIBILITY ANALYSIS

Initial Cost = $302740

Systems Analysts = 6 x 80 x 400 = $192000

Programme Analysts = 2 x 250 x 45 = $22500

Telecommunications Specialist = 15 x 78 = $1170

System Architect = 30 x 55 = $1650

Database Specialist = 40 x 68 = $2720

System Librarian = 250 x 17 = $4250

Oracle training registration = 8 x 4300 = $34400

Development server = $22300

Server software = 4 x 1900 = $7600

DBMS server software = $7500

DBMS client software = 7 x 950 = $6650

Annual Cost = $13870

Programmer Analysts = 2 x 125 x 35 = $8750

System Librarian = 20 x 15 = $300

Hardware, Software, and Misc. Maintenance agreement = $995

Maintenance agreement for DBMS software = $525

Preprinted forms = 15000 x 0.22 = $3300

Benefits = $199230

Year 1 = 50000 + 15000 = $65000

Year 2 = 54000 + 15000 = $69000

Year 3 = 58320 + 15000 = $73320

Year 4 = 62986 + 15000 = $77986

Year 5 = 68025 + 15000 = $83025

Cashflow

Year 1 = 65000 – 13870 = $51130

Year 2 = 69000 – 13870 = $55130

Year 3 = 73320 – 13870 = $59450

Year 4 = 77986 – 13870 = $64116

Year 5 = 83025 – 13870 = $69155

Present Value = Cashflow / (1 + 0.11) ^ number of years

ROI = (51130 + 55130 + 59450 + 64116 + 69155 – 302740) / 302740 = -3759 / 302740 = -
0.0124 = -1.24%

NPV = Sum of the present values of all the cashflows.

The project should not be approved by the committee because it has a negative NPV a very low
ROI and the break-even is achieved very close to the useful life of the project.
Year Cashflow Interest Present Value

0 -302740 11% -302740

1 51130 11% 30344.21

2 55130 11% 32718.10

3 59450 11% 35281.90

4 64116 11% 38051.04

5 69115 11% 41017.80

NPV Break Even ROI

-$34882.61 5.05 years 1.24%