Minute

Objective: Vechicle Sales Order and Tax

Date: 11/17/2023
Time: 15 30PM 17PM

Attendance
Ana Paula Oliveira - Business
Ana Paula Pattaro – IT SD Cap
Felipe Amaral – IT GDMC
Everton da Cruz - Business
Fernando Monteiro - Tax
Charles – Ecommerce
Rodrigo José Almeida – Tax
Carlos Gasquez – Vehicles
Patricia Cunha – IT SD
Luis Fernando Gimenes - Business
Susete
Everton Prado – IT FI/CO
Bruno Araujo – IT FI Cap

Agenda Items
1 – Sales Order
2 – Pricing
3 – Tax (this item could not be aligned, team cannot participate)
4 – Payment Condition

Action Items
1 - Ana explained about the pricing process in SAP for the sales order, for the price in Ecommerce to be
updated it is necessary that the customer is registered in SAP, the Price does not exist in SAP it only exists
when I do a simulation of the sales order sales and for that it is necessary that the customer is already pre-
registered with all tax definitions. If the customer is not registered in the base, it is not possible to simulate
the sales order
2- Ecommerce has a catalog of products and values that will be presented to the public, now it does not have
customer data. Business model that is not the traditional one, where a Standard Price is suggested for the
whole of Brazil.
3 –Development to analyze the price variation of Ecommerce x SAP, by blocking the orders for analysis by
the person in charge - Responsible in charge: Ana Pattaro to be consider this GAP
4 - Ecommerce will define the moment of the Customer Creation interface, the important thing is that SAP
needs this information before creating the Sales Order. Commercial management will be done in GDMC and
only when everything is ready and payment confirmed will it be integrated with SAP, for customer creation
and invoicing.
5- In terms of defining the Process for SAP, the cash payment condition will be considered for customer
registration and creation of the sales order in SAP. We will have different payment methods in Ecommerce
and the Bank will manage these different payment methods. Necessary to align with the accounting area –
Responsible: Ana Pattaro ( SD Cap) and Jorge GWM
6- The ICMS Advance is done before the sale, at the time of the sale we will only have IPI. It is necessary to
discuss this topic, if there is no need to include ICMS in the price, we will not have so many tax variations. –
Responsible: Susete, Fernando e Rodrigo, Ana e Patricia
7 – Delivering and Invoicing Process will be executed automatically or manually? This is information is very
important to mapping the process and the GAPS. Who is responsible to manage this process? – We will
discuss these topics in next SD meetings. The automation of this process is a GAP and it will be need to
mapping this process. Responsible: Carlos ( Sales) Charles (Ecommerce) , Tax, Ana Pattaro and Patricia
8 – Update the Invoice approval in GDMC and Ecommerce, analyze whether all statuses will be updated –
Gap Responsible: Ana Pattaro

Other Notes
1 – The tax team has other activities and it was not possible to talk about the Tax points - Responsible:
Everton and Ana Paula Oliveira align with those responsible the schedule available to deal with the
definitions of tax scenarios with a focus on the Sales process.
2 – Confirm the agenda to align Commercial Policy and Price – Responsible: Everton and Ana Paula Oliveira
Please include the responsible to Spare Parts and Vehicles
3 – Design the pricing process in Excel for upcoming Pricing discussions – Responsible: Susete