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Table of Contents
1. Introduction 3
2. Project Charter……………………………………………………………………………………………………………………….....3
3. Work Breakdown Structure 4
4. Action plan ………………………………………………………………………………………………………………………………..5
5. Conclusion …………………………………………………………………………………………………………………………………6
6. References …………………………………………………………………………………………………………………………………7
7. Appendices ………………………………………………………………………………………………………………………………. 8
7.1. Appendix 1 ……………………………………………………………………………………………………………………….8,9
7.2. Appendix 2 ………………………………………………………………………………………………………………………..10
7.3. Appendix 3 ………………………………………………………………………………………………………………………..11
8. Permission to proceed …………………………………………………………………………………………………………….12

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1.INTRODUCTION
Veracity Technologies is a small business with Twenty employees that mainly
provides services and devices based on technology. As the company holds a
few employees they need to work together teamwork with good leadership to
make their business more successful in the tech industry.

Veracity technologies Have decided to do a special project that is unique from

other projects and that is beneficial for the company as well as the team
members. So, their main objective is to get the team to work collaboratively
and encourage them to teamwork. So, they decided to hire a good consulting
company to get this project done sooner and more efficiently.

The Red Heart Food Bank Society’s team has proposed veracity technologies
for a special project that will benefit them. It is Project about nourishing poor
people who are facing financial problems whether they are poor. this event
takes only one day this will provide transportation, food, etc. this project will
very beneficial to the veracity of technology employees to work as a team. We
The RHFBS are planning to do the project in Colombo.

so when working together as a team to give away food to the poor society
the employee’s communication skills between them and d their weaknesses
and strengths can be identified and improved.

2.PROJECT CHARTER
PLS REFER TO THE PROJECT CHARTER ATTACHED IN APPENDIX 1

In this project charter that is being attached in appendix mainly covers up the project
proposal to the client or the sponsor Veracity technology. In this appendix explains
briefly what’s the company’s goals scope, scope exclusions, the project background
and the company’s background. so, in this attachment explains who are the key
stakeholders what are the risks and issues that will be a head of the project that
cannot be assured and the budget that fits to company’s budget with great
milestones up a head for my subproject site & Location and many more overall
project charters explain what is the special project about mostly

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3.WORK BREAKDOWN STRUCTURE

PLEASE REFER TO THE WBS ATTACHED IN APPENDIX 2

The WBS is consist of 5 main parts in the project called Packaging, catering,
site & location, transportation, and decoration as shown in appendix 2 the site
& location part is divided into 4 parts called project initiation, project
planning, and project execution, and project closure. This project is broken
down into many parts because the members of RHFBS can share the tasks
evenly among each other.

The initiation part is divided into 4 parts Examine Clients Requirements,

Finalize the Budget Range with the Client, Check the locations Available, and
List down the locations available. As shown in Appendix 2

The project planning part is divided into 6 parts called to inform the client, get
the client’s approval for one location, inform the location owners, book the
location, pay an advance to the location owners, and inform the other
subproject managers. As shown in Appendix 2

The Project Execution is divided into 5 parts check all agreed facilities, accept
location from owners, hand over the project to other subproject managers to
proceed with other tasks, check the location status, and hand over the
location back to location owners. Shown in Appendix 2

The Project closure consist of only 2 parts as complete the full payment,
closure the contract with location owners. Shown in Appendix 2. these are the
task that we need to complete for this certain subproject .

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4.ACTION PLAN
PLS REFER TO THE ACTION PLAN ATTACHED IN APPENDIX 3

An action plan is a document that lists what steps must be taken in order to
achieve a specific goal.

The purpose of an action plan is to clarify what resources are required to

reach the goal, formulate a timeline for when specific tasks need to be
completed and determine what resources are required (TechTarget
contributor march 2013)

According to the WBS, I have to fulfil 8 tasks for the first I need to talk to the
clients and get to know their requirements on or before from 1st of September
and 4th of September, and for the 2nd and 3rd tasks I need to check the
available locations and list them out during 4th of September and 8th
September the 4th task is to get the approval for one location by the client
during 9th to 10th September. and 5th task is to inform and book the location
from the location owners from the 12th to the 15th of September. For the 6th
task I need to pay the advance to location owners for a specific date during
17th to 18th of September. For the 7 task I should claim the property from the
location owner so the other project managers can proceed their task in the
site during 20th of September and after the event is over, I should check the
status of the location and handover the location to location owners after that
I should complete the full payment and close the contract between me and
the location owner. As shown briefly in appendix 3

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5.CONCLUSION
All in all, I have explained briefly about what is this special project is going to
be about in the following attachments in appendices such as the project
charter in appendix 1, the work breakdown structure in appendix 2, and the
action plan in appendix 3. In my point of view, I have briefly explained what is
needed to do and etc. (all the things) that the client needs to know about in
the following appendices and topics. In the appendices I have fully fulfilled the
tasks that we needed to do for this project under 4 stages.

In my point of view, I basically think that from this project clients’

requirements can be surely fulfilled for example the teamwork. And the client
will gain many other types of advantages as well

I will get back to client with the project plan for this special project.

6.REFERENCES
TechTarget Contributor. (2013). Action plan, TechTarget Contributor.
https://www.techtarget.com/whatis/definition/action-plan

Action Plan – Project Management tools

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7.APPENDICES
7.1 APPENDIX 1
Project Charter
Project Title Red Heart Food Bank
Project Start Date 14/08/2022 Project End Date 14/12/2022

Project Manager Navin Manatunga - 70000873 Project Sponsor Mr. Tharindu Aponso

Project Context / Background

We aim to provide substantial and meaningful assistance to people who face difficulties in their life. Individually,
we may not be able to change the world to become the one we want to live in but we may be able to help people
substantially on an individual or community level. As a result, our core value is making Charitable giving a part of
everyone’s life…!

Project Purpose / Business Justification Why is the project being undertaken? Describe the need this project addresses.

to boost up the morale of veracity technology by gathering the team of employees to provide food for the less
fortunate

Project Scope List what the project will address Scope Exclusions List what will not be covered by project

Making the employees of veracity technologies work The quality of the company’s career will not be
cooperatively as teamwork and teaching them the improved
advantages of working together by helping less fortunate
Improvement of hiring more employees to the
people
company will not be improved

Goals / Objectives Describe the measurable outcomes of the project, e.g., reduce cost by xxxx

1. Improvement of employee’s teamwork

2. Many poor people are being helped
3. Improving of the leadership that the teams going to have

Constraints List conditions that may limit options for resources, Dependencies Will success depend on other parties? Is there
personnel, or schedule something that needs to happen before project can be completed?

1. Cost 1. Depend on the donations for food by the

2. Lack of funds Employees
2. All of employees to be present at the event
Key Risks and Issues Problems that may cause project to fail Assumptions Conditions you are relying to achieve goals

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1. The climate (windy, rainy) 1. Budget

2. If less number of employees attend less work 2. Weather
Project Budget Main expenses and/or total budget

Site And location – Rs.47,750

Packaging - Rs.49,000

Catering – Rs.

Decorations – Rs.16,000

Transportation – Rs.63,000

Project Milestones Significant targets Target Date Actual Date

 Get to know the client requirement 14/08/2022

 Check locations 17/08/2022

05/09/2022
 Get approval from clients
6/12/2022
 Book the venue
11/12/2022
 Advance payment
14/12/2022
 Complete full payment

Key Stakeholders

Name / organisation How affected / involved

 Veracity technologies  The budget of the project

 Red Heart Food Bank Society  The net income of the project

Approval Signatures

[Name], Project Client [Name], Project Sponsor [Name], Project Manager

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7.2 APPENDIX 2
(1) Packaging (2) Transportaion
(3.1) Project Initiation (3.2) Project Planning
(3.1.1) Examine
Clients REquirement
(3.1.2) Finalise the
Budget Range With
the Client
(3.1.3) Check the
Locations Available
(3.1.4) List down the
locations available
(3.2.6) Inform to other
70000873
Charity Collabration
to provide food
[14/08/22-14/12/22]
(3) Site & Location (4) Catering (5) Decorations
(3.3) Project Execution (3.4) Project Closure
(3.2.1) Inform to the (3.3.1) Check all (3.4.1) Complete the
client agreed facilities full payment
(3.2.2) Get the clients (3.4.2) Closure the
(3.3.2) Accept
approval for one contract with location
Location from Owners
location owners
(3.3.3) handover the
(3.2.3) Inform the project to other
location oweners subproject managers
to proceed other tasks
(3.2.4) Book the (3.3.4) Check the
location location status
(3.2.5) Pay an (3.3.5)Handover the
andvance to the location back to
location owners location owners
subproject managers
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7.3 APPENDIX 3
Team number: SE-Group C
Project Name: Red Heart Food Bank Society
Prepared by: Navin Manatunga - 70000873
Preliminary Action Plan
No Action / task Related WBS Proposed Target End Notes / Special
item no Start Date date resources required
1. Talk with Employees and 3.1 14th August 16th Need to do this with
get to know their August all employees
preferences
2. Check the available 3.1.3 17th August 27th Make sure to find the
locations in the site August locations a=that are
available in the site

3. List down the Available 3.1.4 17th August 27th Make sure to list down
locations August every available
location in the site
4. Get the approval for one 3.2.2 05th 21st Make sure to get the
specific location from the September September Clients approval for
employees one location by the list
o locations
5. Inform the location owners 3.2.3 /3.2.4 8th 11th Make sure to contact
and book the location December December the location owners
and book the location.

6. Pay the advance to the 3.2.5 11th 11th Make sure to pay the
location owner December December advance before the
date that the event is
been held to the
location owners.
7. Claim the property 3.3.2 13th 13th Make sure to accept
December December the property by this
date and handover the
project ot other
project managers
8. Complete Full payment 3.4.1 14th 14th Make sure to check
December December the location status and
handover the location
to the owners and
complete the
payment.

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8. PERMISSION TO PROCEED

__________________________ (client name) wishes to proceed with the project as detailed in this
report.

________________________ ___________________
Client signature Date

________________________ ___________________
Project Manager signature Date

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