PROJECT MANAGEMENT PLAN

Project Name: Eye Candy Project Sponsor:

Project Manager: <name> Date:23.06.17

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Related Documents

Document Name Version Date prepared:

Your Project Charter Document Document Version Number Date of project charter
Change Log hyperlink 20.06
Risk Register (Log) In the document 02.06
Gantt Chart hyperlink 02.06

Content

s
PROJECT MANAGEMENT PLAN....................................................................................................................................................................................................................................................1
1. Project Integration...........................................................................................................................................................4

1.1 Project Methodology and Approach....................................................................................................................................................................................................................................4

1.2 Integrated Change Control..................................................................................................................................................................................................................................................4
2. Project Scope Management............................................................................................................................................5

2.1 Scope Description................................................................................................................................................................................................................................................................5

2.2 Project Objective & Success Criteria...................................................................................................................................................................................................................................5
2.3 Assumptions........................................................................................................................................................................................................................................................................5
2.4 Dependencies......................................................................................................................................................................................................................................................................6
3. Work Breakdown Structure.............................................................................................................................................6

4. Schedule Management....................................................................................................................................................9

5. Project Budget..................................................................................................................................................................9

6. Risk..................................................................................................................................................................................10

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1. Project Integration

1.1 Project Methodology and Approach

In this project, we will be using the PMI Method which is documented into 5 process groups: initiating, planning, executing, controlling and closing. This method
provides continuous patterns and agreements to apply to any project.

1.2 Integrated Change Control

List the processes for integrated change control. How are changes assessed and implemented? Refer to document names linked to this Project Management Plan.

To secure project success, it is extremely important to prevent changes from happening.

Nevertheless, some changes can be inevitable and some steps are required to ensure project health, feasibility and accuracy with all areas involved. In addition to
making it possible to assess the impact of these changes on the project.

1st Step: Once the change is identified, it need to be formally communicated to all parts involved in the project for a deep evaluation.
2nd Step: Identify the change originator. It can be anyone, area or action that created a reaction, changing status of different aspect or zone.
3rd Step: Identify the impact of the change.
4th Step: Create a Change Request following the Project Management Plan.
5th Step: Perform integrated Change Control. Assessing the change answering the following question: How will the change affect the project limitations?
6th Step: Look for options. Sometime solutions are in simple and small actions which can avoid changing to whole project.
7th Step: Assess if the change is approved or rejected
8th Step: Document the change in change control system.

The sooner a change is identified, the less impact it will have on the project.

Change Log (hyperlink)

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2. Project Scope Management
2.1 Scope Description

Eyecandy Interiors’ has requested a brand re-freshing, and this scope aims to list deliverables, objectives, identify stakeholders, and provide assumptions
and constraints of the project. It will also provide a description of roles and responsibilities of all parts involved and outline project manager authority.

2.2 Project Objective & Success Criteria

Provide a high level (extreme case) overview of the project objectives, including success criteria that cover time, cost, scope and quality, as well as other performance criteria. (Refer to
client brief in case study)

1. Brand re-fresh of Eyecandy interiors company

2. Time bound for the new logo and brand refreshing – 8 weeks
3. cost of the brand refreshing service – AUD$10,500
4. Regular meeting with client and the operational team for tracking the progress of the project and monitoring deadlines and
contretemps
5. Ensure new material is accessible for all staff.
6. Boost company image.
7. Achieve new audience (enlarge audience)
8. Readjust brand positioning
9. Create a new brand promise
10. Provide material for the new marketing campaign (website, social media and launch party) in 8 weeks.
11. Deliver material to be printed in 8 weeks
12. Staff Training to be completed shortly after 8 weeks of project deliverables.

2.3 Assumptions

Assumption Impact if not true

Budget will not be exceeded Company’s financial health and project may be jeopardized.
Printing company will provide material and quality Otherwise, the quality and positive impact it was supposed to cause on clients may be affected negatively,
as expected. as well as the date of the launching can be postponed.

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 Assumption Impact if not true
Outsourced graphic company will deliver material It can affect the date of inauguration and marketing deliverables.
on time.
All areas and parties involved will complete It can compromise the whole project and the date of inauguration, as well as affect financial aspects of the
deliverables on time. scheme.
Approvals made on time. Otherwise it can delay all stages of the entire project.
Access to editing tools on the company website. Otherwise create a new website from the scratch can become more expensive and take more time.

2.4 Dependencies

Dependency Impact
Printing company providing high quality service Brand identity and respect to time bound of the project.
and on time.
Marketing literature. If material is not well presented in words to clients, target audience will miss the message in all designs,
layouts and in the new brand identity.

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 Work Breakdown Structure
Based on the roles and responsibilities you have input above, edit the below Work breakdown structure (WBS) to create a visual for the project life cycle and who is
responsible per stage. Include weeks) for each of these deliverables.

Level 1 Level 2 Level 3 Responsible Deadline

1. Brand Re- 1.1.1 Provide Project Management Plan and Project Chart. <name>(Project Manager) week 1
fresh
1.1.2 Provide project milestones. <name>(Project Manager) week 1
1.1.3 Meeting agenda template. <name>(Project Manager) week 1
1.1 Initiation
1.1.4 Meeting Minute template. <name>(Project Manager) week 1
1.1.5 Create a Gantt Chart. <name>(Project Manager) week 1
1.1.6 Create change Request and monitor the use of the document. <name>(Project Manager) week 1
1.2.1 Conduct meeting with Designers. <name>(Founder) week 1
1.2.2 Share ideas and information about company’s identity. <name>(Founder) week 1
1.2.3 Share old marketing materials with designers <name>(Founder) week 1
1.2 Planning 1.2.4 Develop the overall look or style of the project. Belinda <surname> (Art Director) week 2
1.2.5 Develop detailed budgets and timelines. Belinda <surname> (Art Director) week 1

1.2.6 Business Card Concept <name>(Junior Designer) week 4

1.3 Execution 1.3.1 Conduct meeting with Designers. <name>(Founder) week 1, 5 and 8

1.3.2 Client Meeting Minute <name>(Junior Designer) week 1, 5 and 9

1.3.3 Present storyboards, and art layouts. Belinda <surname> (Art Director) week 2
1.3.4 Present designs to clients for approval. Belinda <surname> (Art Director) week 5

1.3.5 Letterhead Design <name>(Junior Designer) week 5

1.3.6 Logo Redesign (3x options) <name>(Junior Designer) week 5

1.3.7 Logo PDF with rationale to client <name>(Junior Designer) week 8

1.3.8 Logo brand refresh (4x options for client consideration). <name>(Designer) week 5
1.3.9 Logo and business card designs presented to client for approval. <name>(Designer) week 5

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Level 1 Level 2 Level 3 Responsible Deadline
1.3.10 3x Business card design options (3 rounds of revisions for both
projects). <name>(Designer) week 5
1.3.11 A4 letterhead design concept also created (1x option). <name>(Designer) week 5
<name>(Founder) / Katrina's
1.3.12 Attending the meeting with Designer and Art Director. husband (shareholder) week 1, 5 and 8
<name>(Founder) / Katrina's
1.3.14 Approval changes on the visual identity of the company. husband (shareholder) week 5
1.3.15 Word and PowerPoint® templates to maintain consistency and
reduce printing costs. <name>(Junior Designer) week 5

1.3.16 Guidelines for versions of the brand (colours, fonts) <name>(Junior Designer) week 8

1.3.17 Final Business Card Design <name>(Junior Designer) week 8

1.3.18 Final logo delivery <name>(Junior Designer) week 8

1.3.19 Training administrative staff Belinda <surname> (Art Director) week 8
1.4.1 Monitoring project objectives <name>(Project Manager) during entire project
1.4.2 Status of project deliverables. <name>(Project Manager) during entire project
1.4.3 Monitor project constraints. <name>(Project Manager) during entire project
1.4
Monitoring 1.4.4 Monitoring project assumptions and dependencies. <name>(Project Manager) during entire project
<name>(Project Manager) /
<name>(Founder) and Katrina's
1.4.5 Monitoring project expenses Husband (shareholder) during entire project
1.5.1 Financial closing report <name>(Project Manager) week 9
1.5 Closing
1.5.2 Provide a closing project report. <name>(Project Manager) week 9

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 Laia & Bruna Project Manager
Design Project
(Designers) (Your Name)

Art Director
Design Concept Project Meeting
Belinda

Design Execution Project Charter

Design
Project Scope
Presentation

Design
Project Timeline
Refinement

Artwork Delivery Project Budget

Project
Evaluation

3. Schedule Management

Project GANTT CHART (Hyperlink)

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4. Project Budget

Allocated Expense Amount $AUD

Week
1 Business Card 137
2
3
4
5
6
7

Total Expenses: 137

GST (add 10%): 13.70
Subtotal inc. GST 150.70
Contingency (add 15%): 22.60
Total Project Expenses: 173.30

5. Risk
Risk Rating Matrix, Risk Register & Risk Identification below

Risk Description Department Risk Assignee Deadline Liklihood Impact

(responsible) Rating
Deadline / Time Project Manager Project Manager Week 8 medium High
frame
Budget Founder/ Project Founder/ permanent medium High
Manager Shareholder / Project
Manager
Technology Designers Project Team week 5 Medium Medium
Printing Material Art and Design Art Director Week 8 Low High
bad quality
Scope Project Manager / Project Manager Week 1 Medium High
Founder /
Shareholder

People (losing a Founder / Project Founder / Project Week 1 Medium medium

designer) manager / Art and Manager / Art
Design Director
Organizational Founder / Art Founder / Art week 8 Low medium
Director / Project Director / Project
Manager Manager
Refer to the Project Risk Assessment Template to Analyse overall Risk Ratings

Risk log (hyperlink) < hyperlink didn’t work.

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