VII.

APPENDICES

APPENDIX A. DATA DICTIONARY

The Developers created a data dictionary to describe the contents, format, and
structure of a database. The Tables below represent the data dictionary for class, course,
course_archive, grades, instructor, instructor_archive, room, room_archive, schoolyr,
schoolyr_archive, subject, subject_archive, tblrequirements, tblstuddetails, tblstudent,
tblstudent_archive, useraccounts, and useraccount_archive.

Data Dictionary

Table. Class Data Dictionary

Field Data Type Description

CLASS_ID INT Class ID
CLASS_CODE VARCHAR Class Code
SUBJ_ID INT Subject’s ID
INST_ID INT Instructor’s ID
SYID INT School Year ID
AY VARCHAR Academic Year ID
DAY VARCHAR Day of Class
C_TIME DATE/TIME Time of Class
ROOM VARCHAR Class Room
SECTION VARCHAR Class Section

Table shows the data dictionary for Class. It shows the structure of the Class
database
 Table. Course Data Dictionary

Field Data Type Description

COURSE_ID INT Course ID
COURSE_NAME VARCHAR Name of Course
COURSE_DESC VARCHAR Course Description

Table shows the data dictionary for Class. It shows the structure of the Course
database

Table. Course Archive Data Dictionary

Field Data type Description

COURSE_ID INT Course ID
COURSE_NAME VARCHAR Name of Course
COURSE_DESC VARCHAR Course Description

Table shows the data dictionary for Class. It shows the structure of the Course
Archive database

Table. Grades Data Dictionary

Field Data type Description

GRADE_ID INT Grade ID
IDNO INT Student’s ID Number
SUBJ_ID INT Subject’s ID Number
INST_ID INT Instructor’s ID Number
SYID INT School Year’s ID Number
AVE FLOAT Average Grade
 DAY VARCHAR School Day
G_TIME DATE/TIME Time of Grade inputted
REMARKS VARCHAR Grade Remarks
COMMENT VARCHAR Comment for Grades
FINAL_GRADE INT Final Grade
wths(1-10) INT Work Task High Score
wths_total INT Work Task High Score
total
wt(1-10) INT Work Task
wt_total INT Work Task Total
wtps FLOAT Work Task Percentage
Score
wtws FLOAT Work Task Waited Score
pths(1-10) INT Performance Task High
Score
pths_total INT Performance Task High
Score Total
pt(1-10) INT Performance Task
pt_total INT Performance Task Total
ptps FLOAT Performance Task
Percentage Score
ptws FLOAT Performance Task Waited
Score
qahs INT Quaterly Assessment High
Score
qa_score INT Quarterly Assessment
Score
qaps FLOAT Quarterly Assessment
Percentage Score
qaws FLOAT Quaterly Assessment
 Waited Score
initial_grade INT Intial Grade
quarterly_grade INT Quarterly Grade
scnd_wths(1-10) INT Second QuarterWork Task
High Score
scnd_wths_total INT Second Quarter Work
Task High Score total
scnd_wt(1-10) INT Second Quarter Work
Task
scnd_wt_total INT Second Quarter Work
Task Total
scnd_wtps FLOAT Second Quarter Work
Task Percentage Score
scnd_wtws FLOAT Second Quarter Work
Task Waited Score
scnd_pths(1-10) INT Second Quarter
Performance Task High
Score
scnd_pths_total INT Second Quarter
Performance Task High
Score Total
scnd_pt(1-10) INT Second Quarter
Performance Task
scnd_pt_total INT Second Quarter
Performance Task Total
scnd_ptps FLOAT Second Quarter
Performance Task
Percentage Score
scnd_ptws FLOAT Second Quarter
Performance Task Waited
 Score
scnd_qahs INT Second Quarter Quaterly
Assessment High Score
scnd_qa_score INT Second Quarter Quarterly
Assessment Score
scnd_qaps FLOAT Second Quarter Quarterly
Assessment Percentage
Score
scnd_qaws FLOAT Second Quarter Quaterly
Assessment Waited Score
scnd_initial_grade INT Second Quarter Intial
Grade
scnd_quarterly_grade INT Second Quarter Quarterly
Grade
third_wths(1-10) INT Third Quarter Work Task
High Score
third_wths_total INT Third Quarter Work Task
High Score total
third_wt(1-10) INT Third Quarter Work Task
third_wt_total INT Third Quarter Work Task
Total
third_wtps FLOAT Third Quarter Work Task
Percentage Score
third_wtws FLOAT Third Quarter Work Task
Waited Score
third_pths(1-10) INT Third Quarter Performance
Task High Score
third_pths_total INT Third Quarter Performance
Task High Score Total
third_pt(1-10) INT Third Quarter Performance
 Task
third_pt_total INT Third Quarter Performance
Task Total
third_ptps FLOAT Third Quarter Performance
Task Percentage Score
third_ptws FLOAT Third Quarter Performance
Task Waited Score
third_qahs INT Third Quarter Quaterly
Assessment High Score
third_qa_score INT Third Quarter Quarterly
Assessment Score
third_qaps FLOAT Third Quarter Quarterly
Assessment Percentage
Score
third_qaws FLOAT Third Quarter Quaterly
Assessment Waited Score
third_initial_grade INT Third Quarter Intial Grade
third_quarterly_grade INT Third Quarter Quarterly
Grade
fourth_wths(1-10) INT Fourth Quarter Work Task
High Score
fourth_wths_total INT Fourth Quarter Work Task
High Score total
fourth_wt(1-10) INT Fourth Quarter Work Task
fourth_wt_total INT Fourth Quarter Work Task
Total
fourth_wtps FLOAT Fourth Quarter Work Task
Percentage Score
fourth_wtws FLOAT Fourth Quarter Work Task
Waited Score
fourth_pths(1-10) INT Fourth Quarter
 Performance Task High
Score
fourth_pths_total INT Fourth Quarter
Performance Task High
Score Total
fourth_pt(1-10) INT Fourth Quarter
Performance Task
fourth_pt_total INT Fourth Quarter
Performance Task Total
fourth_ptps FLOAT Fourth Quarter
Performance Task
Percentage Score
fourth_ptws FLOAT Fourth Quarter
Performance Task Waited
Score
fourth_qahs INT Fourth Quarter Quaterly
Assessment High Score
fourth_qa_score INT Fourth Quarter Quarterly
Assessment Score
fourth_qaps FLOAT Fourth Quarter Quarterly
Assessment Percentage
Score
fourth_qaws FLOAT Fourth Quarter Quaterly
Assessment Waited Score
fourth_initial_grade INT Fourth Quarter Intial
Grade
fourth_quarterly_grade INT Fourth Quarter Quarterly
Grade
is_viewed INT Grade Viewed
 Table shows the data dictionary for Grades. It shows the structure of the Grades
database

Table. Instructor Data Dictionary

Field Data type Description

INST_ID INT Instructor’s ID
INST_FULLNAME VARCHAR Instructor’s Full name
INST_ADDRESS VARCHAR Instructor’s Address
INST_SEX VARCHAR Instructor’s Sex
INST_STATUS VARCHAR Instructor’s Status
SPECIALIZATION TEXT Instructor’s Specialization
INST_EMAIL VARCHAR Instructor’s Email
EMPLOYMENT_STATU VARCHAR Instructor’s Employment
S Status

Table shows the data dictionary for Instructor. It shows the structure of the
Instructor database

Table. Instructor Archive Data Dictionary

Field Data type Description

INST_ID INT Instructor’s ID
INST_FULLNAME VARCHAR Instructor’s Full name
INST_ADDRESS VARCHAR Instructor’s Address
INST_SEX VARCHAR Instructor’s Sex
 INST_STATUS VARCHAR Instructor’s Status
SPECIALIZATION TEXT Instructor’s Specialization
INST_EMAIL VARCHAR Instructor’s Email
EMPLOYMENT_STATU VARCHAR Instructor’s Employment
S Status

Table shows the data dictionary for Instructor Archive. It shows the structure of
the Instructor Archive database

Table. Room Data Dictionary

Field Data type Description

ROOM_ID INT Room ID
ROOM_NAME VARCHAR Room Name
ROOM_DESC VARCHAR Room Description

Table shows the data dictionary for Room. It shows the structure of the Room
database

Table. Room Archive Data Dictionary

Field Data type Description

ROOM_ID INT Room ID
ROOM_NAME VARCHAR Room Name
ROOM_DESC VARCHAR Room Description
 Table shows the data dictionary for Room Archive. It shows the structure of the
Room Archive database.

Table. School Year Data Dictionary

Field Data type Description

SYID INT School Year ID
AY VARCHAR Academic Year ID
COURSE_ID INT Course ID
IDNO INT Student’s ID Number
CATEGORY VARCHAR School Year Category
DATE_RESERVED DATE/TIME School Year Date
Reserved
STATUS VARCHAR School Year Status

Table shows the data dictionary for School Year. It shows the structure of the
School Year database.

Table. School Year Archive Data Dictionary

Field Data type Description

SYID INT School Year Archive’s ID
AY VARCHAR Academic Year ID
COURSE_ID INT School Year Archive’s
 Course ID
IDNO INT Student’s ID Number
CATEGORY VARCHAR School Year Category
DATE_RESERVED DATE/TIME School Year Date
Reserved
STATUS VARCHAR School Year Status

Table shows the data dictionary for School Year Archive. It shows the structure of
the School Year Archive database

Table. Subject Data Dictionary

Field Data type Description

SUBJ_ID INT Subject’s ID
SUBJ_NAME VARCHAR Name of Subject
SUBJ_DESC VARCHAR Description of Subject
COURSE_ID INT Subject Course ID
AY VARCHAR Academic Year for subject

Table shows the data dictionary for Subject. It shows the structure of the Subject
database.

Table. Subject Archive Data Dictionary

Field Data type Description

SUBJ_ID INT Subject’s ID
SUBJ_NAME VARCHAR Name of Subject
SUBJ_DESC VARCHAR Description of Subject
 COURSE_ID INT Subject Course ID
AY VARCHAR Academic Year for subject

Table shows the data dictionary for Subject Archive. It shows the structure of the
Subject Archive database.

Table. tblrequirements Data Dictionary

Field Data type Description

REQ_ID INT Requirement’s ID
NSO VARCHAR NSO Required
BAPTISMAL VARCHAR Baptismal for
Requirements
ENTRANCE_TEST_RESULT VARCHAR Entrance Test Result
for Requirements
MARRIAGE_CONTRACT VARCHAR Marriage Contracts for
requirements
CERTIFICATE_OF_TRANSFER VARCHAR Certificate of Transfer
for Requirements
IDNO INT Instructor’s ID Number

Table shows the data dictionary for tblrequirements. It shows the structure of the
tblrequirements database.

Table. tblstuddetails Data Dictionary

Field Data type Description
DETAIL_ID INT Student Detail ID
FATHER VARCHAR Student’s Father
FATHER_OCCU VARCHAR Student’s Father
Occupation
 MOTHER VARCHAR Student’s Mother
MOTHER_OCCU VARCHAR Student’s Mother
Occupation
BOARDING VARCHAR If student is living in
boarding house
WITH_FAMILY VARCHAR If student is living with
their guardians
GUARDIAN VARCHAR Student’s Guardian
While Studying
GUARDIAN_ADDRESS VARCHAR Address of the Guardian
OTHER_PERSON_SUPPOR VARCHAR If student have any kind
T of support
ADDRESS TEXT Student Address
IDNO INT Student’s ID Number

Table shows the data dictionary for tblstuddetails. It shows the structure of the
tblstuddetails database.

Table. tblstudent Data Dictionary

Field Data Type Description

S_ID INT Student ID
IDNO INT Student’s ID Number
FNAME VARCHAR Student’s First Name
LNAME VARCHAR Student’s Last Name
MNAME VARCHAR Student’s Middle Name
SEX VARCHAR Student’s Sex
BDAY DATE Student’s Birtday
BPLACE TEXT Student’s Birthplace
STATUS VARCHAR Student’s Status
AGE INT Student’s Age
NATIONALITY VARCHAR Student’s Nationality
RELIGION VARCHAR Student’s Religion
 CONTACT_NO VARCHAR Student’s Contact Number
HOME_ADD TEXT Student’s Home Address
EMAIL VARCHAR Student’s Email Address

Table shows the data dictionary for tblstudents. It shows the structure of the
tblstudents database.

Table. tblstudent archive Data Dictionary

Field Data Type Description

S_ID INT Student ID
IDNO INT Student’s ID Number
FNAME VARCHAR Student’s First Name
LNAME VARCHAR Student’s Last Name
MNAME VARCHAR Student’s Middle Name
SEX VARCHAR Student’s Sex
BDAY DATE Student’s Birtday
BPLACE TEXT Student’s Birthplace
STATUS VARCHAR Student’s Status
AGE INT Student’s Age
NATIONALITY VARCHAR Student’s Nationality
RELIGION VARCHAR Student’s Religion
CONTACT_NO VARCHAR Student’s Contact Number
HOME_ADD TEXT Student’s Home Address
EMAIL VARCHAR Student’s Email Address
Table shows the data dictionary for tblstudents archive. It shows the structure of
the tblstudents archive database.

Table. User Accounts Data Dictionary

 Field Data Type Description
ACCOUNT_ID INT User account’s ID
ACCOUNT_NAME VARCHAR User account’s Name
ACCOUNT_USERNAME VARCHAR User account’s Username
ACCOUNT_PASSWORD TEXT User Account’s Password
ACCOUNT_TYPE VARCHAR User Account’s Type

Table shows the data dictionary for User Accounts. It shows the structure of the
User Accounts database.

Table. User Accounts Archive Data Dictionary

Field Data Type Description

ACCOUNT_ID INT User account’s ID
ACCOUNT_NAME VARCHAR User account’s Name
ACCOUNT_USERNAME VARCHAR User account’s Username
ACCOUNT_PASSWORD TEXT User Account’s Password
ACCOUNT_TYPE VARCHAR User Account’s Type

Table shows the data dictionary for User Accounts Archive. It shows the structure
of the User Accounts Archive database.