Activity 6 – Grading System and DepEd School Forms

FIELD STUDY 2

Name of FS Student Carla V. Celzo

Course, Year and Section BSE Filipino 4-1

Name of FS Mentor Mrs: Gloria Capanang

Date October 6, 2023

At the end of this learning activity, the FS students should be able to:
1. identify the school forms, its purpose and uses;
2. download and fill-out sample DepEd school forms; and
3. do sample computation of grades using the DepEd assessment criteria.

The K-12 Grading System, Electronic Class Record Templates, and DepEd Forms
. The K to 12 Basic Education Program uses standards- and competency-based grading system. When we say
grading system we mean a system that educators use in a particular institution to evaluate each individual student’s
performance and learning. Grading can include letter grades, percentages and even a simple pass/fail. Grades can be
attached to physical activities like writing assignments, lab work, projects, reports and tests. In DepEd, all grades are
based on the weighted raw scores of the learners summative assessments. These summative assessment can be
classified into three components, namely, written works (WW), performance task (PT), and quarterly assessment These
three will be the bases for grading. The nature of the learning area defines the way these three components are assessed.
For Kindergarten, checklist and anecdotal records are used instead of numerical grades. These are based on
learning standards found in the Kindergarten curriculum guide. For grades 1 to 12, numerical grades are used. The
minimum grade needed to pass a specific learner’s area is 60, which is transmuted to 75 in the report card. The lowest
rank mark that can appear on the report card is 60 for quarterly grades and final grades.
Teachers in the Basic Education implementing the K to 12 program uses electronic class record in excel format to
facilitate high level of accuracy in the computation of the learners grade. Each learning area has its specific e-class record.
Aside from these, different DepEd forms are accomplished at varied time within a school year.
In this activity, FS 2 students will be exposed to various DepEd forms and e-class records. They will be given
opportunities to examine and accomplish different forms, compute quarterly grades and final grades, and accomplish e-
class records aligned with their specialization.

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Domain 5. Assessment and Reporting 1
 Activity 6 – Grading System and DepEd School Forms

FIELD STUDY 2

Below are weights of the components for grades 1 to 10, and senior high school before the covid-19 pandemic.

Table 1: Weight Distribution of the Summative Assessment Components per Learning Area for Grades 1-10

Assessment Weights
Components Languages/AP/EsP Science/Math MAPEH/EPP/TLE
Written Works 30% 40% 20%
Performance Tasks 50% 40% 60%
Quarterly Assessment 20% 20% 20%

Table 2: Weight Distribution of the Summative Assessment Components for Senior High School
Technical/Vocational and Livelihood
Academic Track
(TVL)/Sports/Arts and Design Tracks
Assessment Core Work
Work
Components Subjects All Other Immersion/Research/Business All Other
Immersion/Research
Subjects Enterprise Subjects
Exhibit/Performance
Simulation/Exhibit/Performance

Written Works 25% 25% 35% 20%

Performance Tasks 50% 45% 40% 60%

Quarterly
25% 30% 25 20%
assessment

The summary of learners progress is shown quarterly to parents and guardians through a parent-teacher conference, in which
the report card is discussed. The grading scale its corresponding descriptors, are in table 3.
Table 3: Descriptors, Grading Scale and remarks

Descriptors Grading Scale Remarks

Outstanding 90 -100 passed
Very Satisfactory 85 - 89 passed
Satisfactory 80 - 84 passed
Fairly satisfactory 75 - 79 passed
Did not meet expectation Below 75 failed
Source: DepEd order No. 8 s 2015

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 Activity 6 – Grading System and DepEd School Forms

FIELD STUDY 2

Below are weights of the components for grades 1 to 10, and senior high school during the covid-19 pandemic in
DepEd schools implementing flexible learning modality. (DO No. 031, s 2020)
Table 4: Weights of the components for grades 1 to 10

Assessment Weights Distribution (For grades 1 to 10)

Components
Language/ AP/ EsP Science/ Mathematics MAPEH/ EPP? TLE

Written Works 40% 50% 30%

Performance Task 60% 50% 70%

Table 5: Weights of the components for Senior High School

Weights Distribution (Senior High School)

Assessment Academic Track TVL/ Sports/Arts and Design
Components Core Work Immersion/ Research/
All other Work Immersion/
Subjects Business Enterprise All other
subjects Research Exhibit/
Simulation/ Exhibit/ Subjects
Performance
Performance
Written
40% 40% 50% 30%
Works
Performance
60% 60% 50% 70%
Task

Table 3: Sample Computation of Written Works and Performance Tasks in language/AP/EsP for Grade 1 to 10
and SHS Core Subject

Written Works (40%) Performance Tasks (60%)

Initial Quarterl
Tot Tota Grade y Grade
1 2 3 4 PS WA 1 2 3 4 PS WA
al l

Highest
2 10 60
Possible 25 20 20 85 100 40% 15 15 25 20 75 100 100
0 0 %
Score

LEARN 1 36.4 45
22 20 17 77 91 12 13 19 15 56 75 81.4 88
ER A 8 % %

For the detailed description of assessment procedures in the DepED, please refer to DepEd Order No. 8, s 2015 for s
the assessment before the Covid19 pandemic and and the DepEd Order No.031 s 2020 for the Interim assessment
and Grading in Light of the Basic Education Learning Continuity Plan during pandemic.

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 Activity 6 – Grading System and DepEd School Forms

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Direction: Read the following items below before observing an online class.

1. Watch a video tutorial/ pre-recorded video or conduct a webinar on how to accomplish DepEd forms.
2. Follow the minimum health protocol at all times.
3. Observe netiquette while the FS activity online.
4. Accomplish all the given task in this activity.
5. Download e-class record align to your specialization
6. Download and accomplish different DepEd forms used by a classroom adviser.

PART 1: Grading System

Directions: Please refer to DepEd Order No. 8, s. 2015 to complete the task below.
A-1. Write the DepEd Learning Area (in grades 1 -10) that is align to you specialization: Filipino
A-2. List the assessment Components and the weight of each component under that learning area in item # 1:

ASSESSMENT COMPONENTS WEIGHTS

WRITTEN WORKS 30%

PERFORMANCE TASK 50%

QUARTERLY ASSESSMENT 20%

A-3. Compute for the quarterly grade of the three learners and complete the table below using the given data.
Quarterly
Assessment Written Works (30%) Performance Tasks (50%) Initial Quarterly
(20%) Grade Grade
PS WA 1 2 3 4 Total PS WA 1 2 3 4 Total PS WA

HPS 50 100 20% 20 25 20 20 85 100 30% 15 15 25 20 75 100 50% 100 100

Learner 28.
A 16 32 6.40 9 12 6 9 36 42.35 12.71 7 4 7 3 21 14.00 33.11 68
00
Learner 16.4 80.
B 41 82 15 18 16 12 61 71.76 21.53 11 12 21 16 60 40.00 77.93 86
0 00
Learner 11.2 70.
C 28 56 8 14 14 16 36 42.35 18.35 8 11 18 16 53 35.34 64.89 78
0 67

Question:
Which of the three learners got a passing grade? Among the three learner, Learner B and C got a passing grade while
Learner A got 68 quarterly grade which means Learner A did not pass the subject matter, Learner A must need to do a better.

A-4. Download
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FOR FIELD available
2 e-class record for the learning area in item #1.Accomplish the e-class record using the data in # 3. In case
there is no available
Domain 5. Assessment e-class
and Reporting record, construct your own e-class record using excel. 4
 Activity 6 – Grading System and DepEd School Forms

FIELD STUDY 2

Directions: Please refer to DepEd Order No. 8, s. 2015 to complete the task below.

B-1. Write the DepEd Learning Area (in Senior High School) that is align to you specialization(If there is any): Core Subject
B-2. List the assessment Components and the weight of each component under that learning area in item # 1:

ASSESSMENT COMPONENTS WEIGHTS

WRITTEN WORKS 50%

PERFORMANCE TASK 25%

QUARTERLY ASSESSMENT 25%

B-3. Compute for the quarterly grade of the three learners and complete the table below using the given data.
Quarterly
Assessment Written Works (50%) Performance Tasks (25%) Initial Quarterly
(25%) Grade Grade
PS WA 1 2 3 4 Total PS WA 1 2 3 4 Total PS WA

HPS 50 100 25% 20 25 20 20 85 100 50% 15 15 25 20 75 100 25% 100 100

Learner 12.5 58.

A 25 50 12 16 6 10 44 51.76 25.88 6 8 15 15 44 14.67 53.05 73
0 67
Learner 84.
B 38 76 19 15 18 16 12 61 71.76 35.88 12 7 21 18 63 21.00 75.88 84
00
Learner 18.
C 12 24 6 5 11 3 7 26 30.59 15.30 3 7 2 2 14 4.67 25.97 65
67

Question:
Which of the three learners got a fail to get a passing grade? What component of that learner’s grade needs improvement?
Among the group of three learners, A and C had failing grades. Learner A need to get better at written works, while learner C
need to get more focus at performance task.

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Domain 5. Assessment and Reporting 5
B-4. Download the available e-class record for the learning area in item #1.Accomplish the e-class record using the data in # 3. In case
there is no available e-class record, construct your own e-class record using excel.
 Activity 6 – Grading System and DepEd School Forms

FIELD STUDY 2

Directions: Please refer to DepEd Order No. 031, s. 2020 to complete the task below.

C-1. Write the DepEd Learning Area (in grades 1-10) that is align to your specialization: Filipino

C-2. List the assessment Components and the weight of each component under that learning area in item # 1:

ASSESSMENT COMPONENTS WEIGHTS

WRITTEN WORKS 40%

PERFORMANCE TASK 60%

C-3. Compute for the quarterly grade of the three learners and complete the table below using the given data.

Written Works (40%) Performance Tasks (60%) Initial Quarterly

Grade Grade
1 2 3 4 Total PS WA 1 2 3 4 Total PS WA

HPS 20 25 20 20 85 100 40% 15 15 25 20 75 100 60% 100 100

Learner 36.4 25.3

A 9 7 6 9 31 14.59 5 4 7 3 19 15.20 29.79 67
7 3
Learner 83.5 81.3
B 18 18 16 19 71 33.41 11 12 21 17 61 48.80 82.21 88
3 3
Learner 42.3 70.6
C 8 14 14 16 52 24.47 8 11 18 16 53 42.40 66.87 79
5 7
Question:
What is the quarterly grade of the learner with the highest initial grade? What is its descriptive equivalent?

Learner B got a highest quarterly grade was 88 and the descriptive equivalent passed
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Domain 5. Assessment and Reporting 6
C-4. Download the available e-class record for the learning area in item #1. Accomplish the e-class record using the data in # 3. In case
there is no available e-class record, construct your own e-class record using excel.
 Activity 6 – Grading System and DepEd School Forms

FIELD STUDY 2

Directions: Please refer to DepEd Order No. 031, s. 2020 to complete the task below.
D-1. Write the DepEd Learning Area (in senior high school) that is align to your specialization: Core Subject
D-2. List the assessment Components and the weight of each component under that learning area in item # 1:

ASSESSMENT COMPONENTS WEIGHTS

WRITTEN WORKS 40%

PERFORMANCE TASK 60%

D-3. Compute for the quarterly grade of the three learners and complete the table below using the given data.

Written Works (40%) Performance Tasks (60%) Initial Quarterly

Grade Grade
1 2 3 4 Total PS WA 1 2 3 4 Total PS WA

HPS 20 25 20 20 85 100 40% 15 15 25 20 75 100 60% 100 100

Learner 52.9 34.6

A 9 15 12 9 45 21.18 10 4 9 3 26 20.80 41.98 70
4 7
Learner 27.0 29.3
B 5 8 4 6 23 10.82 3 5 5 9 22 17.60 28.42 67
6 3
Learner 83.5 88.0
C 17 23 16 15 71 33.41 13 14 21 18 66 52.80 86.21 91
3 0

Question:

Which of the three learners got a very satisfactory grade?

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learners, Learner C got a very satisfactory grade
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 Activity 6 – Grading System and DepEd School Forms

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Briefly describe the approach you used to systematically compute the grade of the learners.

The approach I used to get a comprehensible grade of the learners in order to know how much and how well they’re learning
was according to the weights of components of DepEd learning area grade 1-10 may carry the different weights in order to determine
final grade. This specific approach provides an accurate results of the learners to diagnose their weakness according to their
performance and helping them understand their strengths and areas for improvement.

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 Activity 6 – Grading System and DepEd School Forms

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Direction: List the forms to be accomplished. Kindly indicate the use or purpose of accomplishing them.

Forms Description To be prepared by Mode of Preparation Schedule

SF 1- Master List of Class Enrollment Class Adviser LIS Beginning of

School Register School Year and
as needed
SF 2- Recording of Attendance, Absence, Class Adviser LIS Daily
Learner’s Daily Tardiness, (template with name of
Class Attendance learners)

SF 3- List of books (by title) issue Class Adviser Partially through LIS Beginning of the
Books Issued and to/returned by learners and manual school year and
Return End of School
Year
SF 4- Enrollment count, transferred School Head Partially through LIS Monthly
Summary in/out and dropout by grade level and manual
Enrollment and (summary of SF 2)
Movement of
Learners

List of promoted/retained by Class Adviser LIS End of School

SF 5- class Year (EoSY)
Report on Promotion

SF 6- Number of promoted/retained by School Adviser LIS End of School

Summary grade level (summary of SF 5) Year (EoSY)
Report on Promotion

SF 7- List of school Personnel with School Head Manual Beginning of

Inventory of School Basic profile and teaching School Year and
Personnel load/assignment as needed

SF 8- Peer learner assessment of Body Class LIS Beginning of

Learner Basic Mass Index Adviser/MAPEH School Year and
Health and Nutrition Teachers End of School
Profile Year
SF 9- Individual academic, behavioral Class Adviser Manual Quarterly
Learner Progress and attendance report by quarter
Report Card (Formerly Form 138)
SF 10-Learner’s Individual academic record by Class Adviser Manual End of School
Permanent quarter and SY Year (EoSY)
Academic Record

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Answer the following questions:

1. Which is easier to do, manually compute the grade of the students or the use of e-class record? Why?

Based on my experience while computing grades I can assure that using E-Class record was much easier than manually compute
because nowadays instructors may need to adapt technology to save their precious time and get an accurate result of grades while
manually calculating grades for large classes or complex grading systems can be time-consuming and prone to errors.

2. Is it important to employ a systematic approach in computing the grades of students? Justify your answer.

In my perspective it’s very important to employ a systematic approach in computing the grades of students because systematic
approach ensures that all students are evaluated fairly using the same criteria and methods, by employing systematic approach
in computing grades promotes fairness, accuracy and efficiency in educational assessment process to align the principles of
education quality helps both students and teachers to supports continuous improvement of teaching and learning.

3. Why is there a need to accomplish the different school forms?

School forms is administrative requirement in educational system it is important to accomplish to maintain an organize and
comprehensive records of students and school related information to provide a means to track and assess the performance,
progress, academic achievements and relevant data thought out their educational journey. The completion of various school
forms is crucial for keeping correct records, guaranteeing accountability, adhering to regulations, evaluating academic
performance, properly allocating resources, and promoting communication within the educational system.

4. When are the different school forms need to be accomplished? Why?

School Form 1(School Register) need to be accomplished by beginning of the school year and of the school year. School Form
2 (Learners Daily Attendance) must be monitored. School Form 3 (Books issued Return) by beginning of the school year and
end of school year. School Form 4 (Summary Enrollment and Movements of Learners) Monthly. School Form 5 (Report on
Promotion) End of school year. School Form 6 (Summary Report on Promotion) End of school year. School Form 7 (Inventory
of School Personnel) by beginning of the school year and end of school year. School Form 8 (Learner Basic Health and Nutrition
Profile) By beginning of the school year and end of the school year. School Form 9 (Learner Progress Report Card) Quarterly.
School Form 10 (Learners Permanent Academic Report) End of School Year. These different school form has important specific
purpose of entire school in order to completely organize the event and activities timely completion of these forms is crucial for
maintaining accurate records, ensuring compliance with regulations, and supporting student well-being and academic progress.

5. What will happen if the school forms are not accomplished on the specified schedule?
If the school forms are not accomplished it can cause a conflict situations of activities, events and disorganized forms of entire
school.

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 Activity 6 – Grading System and DepEd School Forms

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I. Generate your own data, do a sample computation of students’ grade using the DepEd assessment criteria in your respective
specialization.

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II. Download and print the DepEd forms listed above. Familiarize yourself by accomplishing the forms with at least fifteen (15) names as learners.

SCHOOL FORM 1 (SF1)

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SCHOOL FORM 2 (SF2)

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SCHOOL FORM 3 (SF3)

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SCHOOL FORM 4 (FS4)

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SCHOOL FORM 5 (SF5)

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SCHOOL FORM 6 (SF6)

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SCHOOL FORM 7 (SF7)

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SCHOOL FORM 8 (SF8)

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SCHOOL FORM 9 (SF9)

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SCHOOL FORM 10 (SF10)

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 Activity 6 – Grading System and DepEd School Forms

FIELD STUDY 2

Answer the following questions:

1. If you are the teacher, what approach will you use to systematically compute the grades of you students? Why do you prefer
that approach.

As a future educator I prefer E-class to compute the grades of students because it’s much easier to get an accurate result of
students and E-class have become an integral part of modern education, this platform enhance accessibility, flexibility,
engagement and effectiveness of teaching and learning it has a potential to education adapt technology trends and make it
easier to individuals to engage life-long learning and professional development to widen their skills and knowledge.

2. Which of the different school forms is the easiest to accomplish? Why?

Based on my experience School form 2 (Learner’s Daily Attendance) is easiest to complete because it’s accessible and
available to download in any DepEd website and it easy to use to monitor the pupil’s attendance by checking on it.

3. Which of the different school forms is the most difficult to accomplish? What will you do to lessen the difficulty encountered in
accomplishing this form? Based on my experience the most difficult school form that I accomplished is school form 7
because it’s the list of personnel profile and official duties of teachers that contains their respective assignment and
responsibilities inside the school so, this school form contains a data privacy and security matters.

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 Activity 6 – Grading System and DepEd School Forms

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-Attach pictures/ documentation while doing your task. Add caption or description on the photo/s below.
-Scan/Paste the accomplished DepEd forms here. You may use extra pages for documents and pictures.

Self Peer FS Over-all

Rating 5 Rating 5 Mentor’s Rating
Rating
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