R2R - Asset Accounting BPT

SAP FICO: Accounts Payable Business Process Testing Artefacts
Business Process Testing
SAP Finance – Asset Accounting

(FI-AA)
Rupantar - SAP Conversion Project
Document History:
Version Activity Changed By Date Comment

Draft Final Draft preparation Shoumik Das 08.06.2020 Reviewed by EY IQ and
Demonstrated to AP
business team
V1.0 Published for business user Anupam Bera 09.06.2020 Incorporated
and user acceptance Testing observations & business
feedback for UAT
Table of Contents
1. Project Landscape.......................................................................................................................... 4
2. Assetization through Project System .............................................................................................. 5
2.1 Investment Management Program .......................................................................................... 5
2.2 Investment Program Structure ................................................................................................. 6
2.3 Releasing Measure/ Positions .................................................................................................. 8
2.4 Investment Program Budgeting................................................................................................ 9
2.5 Create Project ........................................................................................................................ 11
2.6 Define WBS ............................................................................................................................ 11
2.7 Assign Investment Program Structure to WBS ........................................................................ 12
2.8 Distribution of Budget to WBS ............................................................................................... 12
2.9 Create Network ..................................................................................................................... 14
2.10 Create Activity ..................................................................................................................... 14
2.11 PR, PO, Goods Receive ......................................................................................................... 15
2.12 Change in User Status as per Process ................................................................................... 23
2.13 Assetization to AUC.............................................................................................................. 23
2.14 Create Activities ................................................................................................................... 26
2.15 PR, PO, Goods Receive ......................................................................................................... 27
2.17 Settlement Rule ................................................................................................................... 33
2.18 Release, Technically Complete Project ................................................................................. 35
2.19 Assetization to Fixed Asset ................................................................................................... 36
3. Assetization through PM- Capital Investment Order .................................................................... 39
3.1 IW31-Capital Investment Order Processing ............................................................................ 39
3.2 IM30- Program Budget Supplement ....................................................................................... 43
3.3 IM52- Budget Distribution to PM Order ................................................................................. 44
3.4 IW32- Release PM Order ........................................................................................................ 45
3.5 IW32- Assign Asset Value to Order ......................................................................................... 45
3.6 PR, PO, Goods Receive and Goods Issue ................................................................................. 46
3.7 Assetization to AUC................................................................................................................ 50
3.8 Add Items to PM Order .......................................................................................................... 53
3.9 PR, PO, Goods Receive and Goods Issue ................................................................................. 54
3.11 IW32- Technically Complete PM Order ................................................................................. 61
Page 2 of 107 Version 1.0

3.12 Settlement Rule Creation ..................................................................................................... 62

3.13 Assetization to Fixed Asset ................................................................................................... 65
4. Assetization through MM/PO ...................................................................................................... 68
5. Assetization through FI ................................................................................................................ 69
6. Asset Maintenance ...................................................................................................................... 74
6.1 Asset Master Change (AS02) .................................................................................................. 74
6.2 Asset Retirement / Scrapping ................................................................................................. 75
6.3 Asset Transfer ........................................................................................................................ 79
6.4 Asset Sale .............................................................................................................................. 82
6.4.1 Asset Sale with Customer ................................................................................................ 82
6.4.2 Asset Sale without Customer ........................................................................................... 86
6.5 Asset Revaluation .................................................................................................................. 88
7. Depreciation Calculation .............................................................................................................. 91
8. Asset Reports .............................................................................................................................. 97
8.1 ZASSET_DTL: Asset Master Details ......................................................................................... 97
8.2 ZASAG: Asset Schedule & CWIP Ageing Report ....................................................................... 98
8.3 ZPOASSET: PO to GR GI Asset Report ..................................................................................... 99
8.4 ZASSET: Report for Asset Number .......................................................................................... 99
8.5 S_ALR_87010158: Depreciation Report ................................................................................ 100
8.6 S_ALR_87011971: Asset Balances Report ............................................................................. 101
8.7 S_ALR_87011990: Asset History Report ............................................................................... 101
8.8 S_ALR_87012048: Asset Transactions Report ....................................................................... 102
8.9 S_ALR_87012050: Asset Acquisition Report ......................................................................... 103
8.10 S_ALR_87012052: Asset retirement Report ........................................................................ 104
8.11 S_ALR_87012052: Asset Retirement / Reposting ................................................................ 105
9. Period End Closing ..................................................................................................................... 106
9.1 OB52: Change Posting Periods ............................................................................................. 106
9.2 Balance Transfer .................................................................................................................. 106
9.3 FBN1: Asset Document Number Range Reset ....................................................................... 107

1. Project Landscape
The figures depict Robi’s Technology Landscape (AS IS) and (TO BE) with Integration scenarios.

2. Assetization through Project System
2.1 Investment Management Program
Tcode: IM01/02/03
Using investment programs, you can obtain an overview of planning and budgeting
processes in your organization structures for all investments and large projects of the
group, while at the same time maintaining strict budgetary control.

During the fiscal year change we have the option to copy to Investment program to the
next approval year. Hence, it is advisable not to use the approval year as a part of the
program key.
2.2 Investment Program Structure
Tcode: IM22/23
The Investment Program will be further detailed by Finance as per the company’s
requirement for management reporting, planning and budgeting. The investment
measures and appropriation requests can be assigned to the program positions as per
requirement.

Select the top position and again click on create icon to create next level position. Any
number of positions can be created using this method as per requirement. While creating
the positions, we should be particularly careful about the hierarchy of the positions as
the system automatically copies the assignments and the general data from the higher-
level position to the new lower-level position.
Any change to the organizational assignment of a program position that has subordinate
positions in the hierarchy, are not automatically copied to these subordinate program
positions. This may lead to inconsistency.
Maintain the position ids and descriptions as per requirement. While structuring the
program, we should keep in mind that it is possible to carry forward an existing
investment program to the next year. The system copies the structure of the old
investment program, and it can also carry forward its values. It is also possible to just
adopt the program structure from the previous year.
Once you complete finishing Position ids, click on copy button and then save.

2.3 Releasing Measure/ Positions
Sub-trees can be deleted only if their program positions do not have any budget or plan
values. When you reassign a sub-tree, the system automatically transfers its budget and
plan values along with it. The deletion and reassigning activities are not advised, and the
user should carefully create the program structure from the beginning itself.
Save the transaction once all the positions as per the requirement are created and
checked for correctness.
Select the second option from right (Select All)
Go To Menu: Edit -> Status -> Release

And SAVE.
2.4 Investment Program Budgeting
TCode: IM32
The investment program that we created for the fiscal year in question needs to be
budgeted to allocate capital budget on an overall value basis. The budget for the
program is copied from the program plan values which are rolled up from program
positions. The finance department will carry out this step after the capital budget is
approved by the management
Select the following
• Investment Program
• Approval year
Press enter:

Confirm your entries by pressing ‘enter’. The system will take you to the budgeting
screen where the program budget can be allocated/ distributed to the various program
positions. Refer the following screenshot. Put the budget overall and yearly.
Yearly/Annual Budget:
And save.

2.5 Create Project
TCode: CJ20N
2.6 Define WBS
Tcode: CJ20N

2.7 Assign Investment Program Structure to WBS
TCode: CJ20N
Select the WBS and go to Edit-> WBS Element -> Investment Programs -> Investment Program
2.8 Distribution of Budget to WBS
TCode: IM52
In this step finance will distribute approved budget to the project as overall project
budget on top Work Breakdown Structure element. This budget can further be
distributed to the individual project Work Breakdown Structure as per the requirement of
the project engineer/ planner/ manager.

On executing the transaction, you will see the following screen where all the investment
measures that are created for the appropriation requests are open for budget
distribution.
The budget that was allocated for a particular program position can be distributed to the
individual measures created under that position.
Enter the investment program, approval year and WBS manually and execute.
Distribute the budget as per requirement to the individual measures in the program and
confirm your entries. In this example, once the entries are confirmed you will see that
the amount form the ‘Distributable’ column form the position is zero. This means that no
further budget is available that can be distributed to the measures.
Check your entries for consistency by clicking on and save the transaction. Now
check the allocated budget in the budget report in the information system

2.9 Create Network
Tcode: CJ20N
2.10 Create Activity
Tcode: CJ20N

2.11 PR, PO, Goods Receive
PR Generated From PS
PR NO: 10208591
Add DMS: ME52N

Release PR: ME54N
Create Purchase Order: ME21N
Import Purchase Order created under the number 4700001539

PO Release: ME29N
Goods Receive : MIGO
Material document 5100002728 posted

PS Service PR
PR Number: 10208591/20

Release Purchase Requisition: ME54N
Purchase Order: ME21N-ME23N
Standard PO created under the number 4500046959

PO Release: ME29N
OSS Tracking Number Generation: ZOSS01
OSS Tracking info has created. Tracking no is 8026000427

Service Receive: ML81N

Service Entry Sheet 1002129645 Saved.
Accounting Document

2.12 Change in User Status as per Process
2.13 Assetization to AUC
Tcode: CJ88

Remove the Test Run Check Box and Execute the Transaction again.


2.14 Create Activities

2.15 PR, PO, Goods Receive
PR Generated From PS
PR Number: 10208591/30
DMS Check: ME52N

Release PR: ME54N
Purchase Order: ME21N

Purchase Order Release: ME29N
Goods Receive Purchase Order: MIGO

Tcode: CJ88

Remove Test Run Check mark and Execute.


2.17 Settlement Rule
Either Maintain Settlement Rule using CJ12 or create it in CJ20N as follows:

The Settlement Rule can also be maintained using Tcode ZSRULE.

2.18 Release, Technically Complete Project
Go to Edit-> Status -> Release and save project. Status will change from CRTD to REL.

2.19 Assetization to Fixed Asset
Tcode: CJ88

Remove Test Run Check Box and Re-execute.

AUC Values after Assetization to Fixed Asset.
Fixed Asset Values after Assetization to Fixed Asset.

3. Assetization through PM- Capital Investment Order
3.1 IW31-Capital Investment Order Processing
TCode: IW31
Select PM07 Capital Investment Order Select Functional Location list. Click Execute or press F8.
Select the Equipment in the list for maintenance then double click.


Click Header Data. Click Goto Assignments Investment program. Fill up the required fields. Fill
up the Operation field & required components.


3.2 IM30- Program Budget Supplement
TCode: IM30

3.3 IM52- Budget Distribution to PM Order
Tcode: IM52

3.4 IW32- Release PM Order
3.5 IW32- Assign Asset Value to Order

3.6 PR, PO, Goods Receive and Goods Issue
PR Creation and DMS attachment

Order Release: ME54N
Purchase requisition 0010208594 changed

Release PO: ME29N

Goods Receive: MIGO

Now PM Order Actual Cost: IW33

This is the AUC automatically generated in the Capital Investment Order against which we will Settle
the costs is K088.

KO88: Cost Settlement to AUC

Remove the Test Run Check Box and Execute

3.8 Add Items to PM Order

3.9 PR, PO, Goods Receive and Goods Issue
New Line Item added to PR: ME52N

DMS attachment: ME52N
Order Release: ME54N

Release PO: ME29N

Goods Receive: MIGO

Now PM Order Actual Cost: IW33
Tcode: KO88

Remove the Test Run check box and Execute.


3.11 IW32- Technically Complete PM Order

3.12 Settlement Rule Creation
Tcode: KOB5 or Directly from PM Order.


The Settlement Rule can also be maintained using ZSRULEORD.

3.13 Assetization to Fixed Asset
Tcode: K088

Remove the Test Run check Box and Execute


4. Assetization through MM/PO
In Robi, Assetization is not done using MM/PO.

5. Assetization through FI
This is an Asset created in AS01 which we will Assetize through FI route using Tcode F-90.

Tcode: F-90




6. Asset Maintenance
6.1 Asset Master Change (AS02)
Tcode: AS02.
Example: Changing Functional Location of Object

6.2 Asset Retirement / Scrapping
Tcode: ABAVN




6.3 Asset Transfer
This is the new Asset of Asset Class A990 to which we will transfer.
This is the Old Asset of Asset Class B100 from which we will transfer.

Tcode: ABUMN

Old Asset after Transfer
New Asset after Transfer

6.4 Asset Sale
6.4.1 Asset Sale with Customer
Tcode: F-92




6.4.2 Asset Sale without Customer
Tcode: ABAON


6.5 Asset Revaluation
Asset reavaluation is used only for Asset class Land.
Tcode: ABAW
Put your Company code/ Land asset number code/ Trannsaction type
Use Transaction type 891 OR 893 OR 893 OR 897 depending on prior year/ current year acquisition.
Rememeber here Upward means reducing and Downward means increasing.


Save It.

7. Depreciation Calculation
Tcode: AFAB


Choose Immediate and SAVE.

Tcode: SM37


Asset Values after Depreciation run.

8. Asset Reports
8.1 ZASSET_DTL: Asset Master Details

8.2 ZASAG: Asset Schedule & CWIP Ageing Report

8.3 ZPOASSET: PO to GR GI Asset Report
8.4 ZASSET: Report for Asset Number

8.5 S_ALR_87010158: Depreciation Report

8.6 S_ALR_87011971: Asset Balances Report
8.7 S_ALR_87011990: Asset History Report

8.8 S_ALR_87012048: Asset Transactions Report

8.9 S_ALR_87012050: Asset Acquisition Report

8.10 S_ALR_87012052: Asset retirement Report

8.11 S_ALR_87012052: Asset Retirement / Reposting

9. Period End Closing
9.1 OB52: Change Posting Periods
9.2 Balance Transfer

9.3 FBN1: Asset Document Number Range Reset

R2R - Asset Accounting BPT

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

R2R - Asset Accounting BPT

Uploaded by

Copyright:

Available Formats

SAP FICO: Accounts Payable Business Process Testing Artefacts

Business Process Testing

SAP Finance – Asset Accounting

Rupantar - SAP Conversion Project

Version Activity Changed By Date Comment

Page 2 of 107 Version 1.0

3.12 Settlement Rule Creation ..................................................................................................... 62

Page 3 of 107 Version 1.0

Page 4 of 107 Version 1.0

2. Assetization through Project System

2.1 Investment Management Program

Page 5 of 107 Version 1.0

2.2 Investment Program Structure

Page 6 of 107 Version 1.0

Page 7 of 107 Version 1.0

2.3 Releasing Measure/ Positions

Select the second option from right (Select All)

Go To Menu: Edit -> Status -> Release

Page 8 of 107 Version 1.0

2.4 Investment Program Budgeting

Select the following

Page 9 of 107 Version 1.0

Page 10 of 107 Version 1.0

2.5 Create Project

2.6 Define WBS

Page 11 of 107 Version 1.0

2.7 Assign Investment Program Structure to WBS

2.8 Distribution of Budget to WBS

Page 12 of 107 Version 1.0

Page 13 of 107 Version 1.0

2.9 Create Network

2.10 Create Activity

Page 14 of 107 Version 1.0

2.11 PR, PO, Goods Receive

Add DMS: ME52N

Page 15 of 107 Version 1.0

Release PR: ME54N

Create Purchase Order: ME21N

Import Purchase Order created under the number 4700001539

Page 16 of 107 Version 1.0

Goods Receive : MIGO

Material document 5100002728 posted

Page 17 of 107 Version 1.0

Page 18 of 107 Version 1.0

Release Purchase Requisition: ME54N

Purchase Order: ME21N-ME23N

Standard PO created under the number 4500046959

Page 19 of 107 Version 1.0

OSS Tracking Number Generation: ZOSS01

OSS Tracking info has created. Tracking no is 8026000427

Page 20 of 107 Version 1.0

Service Receive: ML81N

Page 21 of 107 Version 1.0

Service Entry Sheet 1002129645 Saved.

Page 22 of 107 Version 1.0

2.12 Change in User Status as per Process

2.13 Assetization to AUC

Page 23 of 107 Version 1.0

Page 24 of 107 Version 1.0

Page 25 of 107 Version 1.0

2.14 Create Activities

Page 26 of 107 Version 1.0

2.15 PR, PO, Goods Receive