Visitors Digital Logbook and Contact Tracing Using QR Codes For BJMP Cagayan

UNIVERSITY OF CAGAYAN VALLEY
COLLEGE OF INFORMATION TECHNOLOGY
VISITORS DIGITAL LOGBOOK AND CONTACT TRACING USING QR

CODES FOR BJMP CAGAYAN
An IT Capstone Project Proposal

Presented to the Faculty of College of Information Technology
University of Cagayan Valley, Dr. Victor V. Perez Campus
Balzain, Tuguegarao City, Cagayan
In Partial Fulfillment of the Requirements for the Degree

Bachelor of Science in Information Technology
By:
Feliciano, Erica B.
Catolos, David Jr. G.
Daquioag, Aubrey D.
Maggay, Genesis G.
Baccay, Albert Joshua O.
December 2021
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ACKNOWLEDGMENT
The researchers gratefully acknowledge the person who
unhesitatingly extended their help for the success of this
thesis, for without this it would not have been made
possible.
Mr. Marc Jayson Ibay, our adviser, for his patience and
understanding during the most crucial period of the
preparation and completion of this project.
Dr. Raquel S. Gumpal and Sir Randy G. Tabaog, our very
kind instructors, who never failed to give us never-ending
support and over-whelming assistance in the preparation of
the research.
To our parents, we would like to thank them for their
moral encouragement, financial assistance, as well as their
spiritual support on every path we take.
Above all, to Jesus Christ, our Lord and Savior, for
giving us the wisdom, strength, support, and knowledge in
exploring things, for the guidance in helping surpass all
the trials that we encountered, and for giving us the
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determination to pursue our study, and to make this study
possible.
DEDICATION
This work is the fruit of countless sacrifices. We
would like to dedicate this piece of work to our beloved
parents, who have been our source of inspiration and
strength, for their financial assistance as well as their
motivation to pursue this study. To our dearest friends, who
extended their help in the midst of problems in doing this
work, and to the University Research Instructor who showered
their knowledge, patience, and guidance for the realization
of this study. Above all, to our Almighty God, who has
showered us with his blessings in our daily lives,
especially for the strength, courage, patience, wisdom,
time, and guidance in carrying out this work.
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ABSTRACT
A logbook is an efficient way to store data of
individuals; however, when swamped with people, data stored
can be erroneous which is not an option when handling
visitors of inmates. The researchers created this project to
address that problem using a website and QR codes. Gathering
data and making sure that the inmate’s identities were a
priority of the researchers. The waterfall methodology was
utilized and from planning up to testing was meticulously
executed. The users gave satisfactory feedback.
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TABLE OF CONTENTS
PRELIMINARIES
TITLE PAGE ……………………………………………………………………………………………………… i
ACKNOWLEDGEMENTS ……………………………………………………………………………………… ii
DEDICATION ……………………………………………………………………………………………………… iii
ABSTRACT …………………………………………………………………………………………………………… iv
TABLE OF COTENTS ……………………………………………………………………………………… v
LIST OF TABLES …………………………………………………………………………………………… vii
LIST OF FIGURES ………………………………………………………………………………………… vii
LIST OF APENDICES ……………………………………………………………………………… viii
LIST OF ABBREVIATION AND SYMBOLS (OPTIONAL) ……………… ix
DEFINITION OF TERMS ………………………………………………………………………………… x
CHAPTER 1 – PROJECT AND IT’S BACKGROUND …………………………………………… 1
1.1 Introduction …………………………………………………………………………………………… 1
1.2 Purpose and Description ……………………………………………………………… 3
1.2 Objective of the Study ………………………………………………………………… 3
1.4 Significance of the Study ………………………………………………………… 4
1.5 Scope and Limitation ……………………………………………………………………… 5
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CHAPPTER 2 – RELATED LITERATURE ………………………………………………………………… 6
2.1 Foreign Literature …………………………………………………………………………… 6
2.2 Local Literature ……………………………………………………………………………… 12
2.3 Foreign Studies ………………………………………………………………………………… 15
2.4 Local Studies ……………………………………………………………………………………… 17
2.5 Synthesis ………………………………………………………………………………………………… 21
CHAPTER 3 – METHODOLOGY RESULTS AND DISCUSSION ……………………… 22
3.1 Software Design, Products and/or Processes ………… 22
3.2 System Architecture ……………………………………………………………………… 27
3.3 Conceptual Design …………………………………………………………………………… 27
3.4 Cost-Benefit Analysis ………………………………………………………………… 30
3.5 Requirement Analysis …………………………………………………………………… 32
3.6 System Flow Chart …………………………………………………………………………… 32
3.7 Block Diagram ……………………………………………………………………………………… 32
3.8 Development and Testing …………………………………………………………… 33
3.9 Input and Output Report Analysis …………………………………… 34
3.10 Description of the Prototype …………………………………………… 34
3.11 Implementation Plan …………………………………………………………………… 35
CHAPTER 4 – CONCLUSION AND RECOMMENDATION …………………………………… 37
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4.1 Conclusions …………………………………………………………………………………………… 37
4.2 Recommendations ………………………………………………………………………………… 38
REFERENCES ……………………………………………………………………………………………………………………… 39
APPENDICES ……………………………………………………………………………………………………………………… 45
A. Letter with Approval to Conduct Study ………………………… 46
B. Interview Question …………………………………………………………………………… 49
C. Formed used in the Existing System ………………………………… 55
D. System Architecture ………………………………………………………………………… 57
E. Conceptual Design ……………………………………………………………………………… 59
F. Requirements Analysis …………………………………………………………………… 62
G. System Flow Chart ……………………………………………………………………………… 65
H. Block Diagram ………………………………………………………………………………………… 68
I. Input-Process-Output Diagram ………………………………………………… 70
LIST OF TABLES
Table 1 – One-time Cost Worksheet
Table 2 – Recurring Cost Worksheet
Table 3 – Benefits Worksheet
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LIST OF FIGURES
Figure 1.1 - System Architecture
Figure 2.1 - Entity Relationship Diagram
Figure 2.2 - Hierarchy Input Process Output (HIPO)
Figure 3.1 - Data Flow Diagram
Figure 3.2 - Use Case Diagram
Figure 4.1 - Proposed flowchart for Admin side
Figure 4.2 - Proposed flowchart for User side
Figure 5.1 - Block Diagram
Figure 6.1 - Input-Process-Output Diagram
LIST OF APPENDICES
Appendix A - Letter with approval to conduct study
Appendix B - Interview Question
Appendix C - Formed used in the Existing System
Appendix D - System Architecture
Appendix E - Conceptual Design
Appendix F - Requirements Analysis
Appendix G - System Flow Chart
Appendix H - Block Diagram
Appendix I - Input-Process-Output Diagram
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LIST OF ABBREVIATION AND SYMBOLS
CSS – Cascading Style Sheets
HTML – HyperText Markup Language
MySQL – My Structured Query Language
PHP – Hypertext Preprocessor
BJMP – Bureau of Jail Management and Penology
PDL – Persons Deprived of Liberty
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DEFINITION OF TERMS
 Administrator – a person who is responsible for
maintaining the operation of the system and the only
person who has the authority to manage the system.
 Automated System — programmed to work automatically
without the need of human operator that provides
information.
 BJMP — short for "Bureau of Jail Management and
Penology", serves as our respondents, providing us with
information for our study.
 Contact tracing - is the process of identifying,
informing, and tracking people who have had close
contact with someone infected with a virus.
 Database backup — to provide a backup database in the
situation that the main server fails.
 Input - gathered information or data from the visitors.
 Jail Personnel - a person tasked with screening
visitors before they enter the facility.
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 Manual system - is a process of making a list to keep
records using pen and paper.
 Output – the result of visitor records and information
from the visitors and PDL’s.
 QR code - they will use it as their main pass every
time they visit the facility.
 Static Report - this report will assist BJMP personnel
in monitoring inmate visitors on a monthly basis.
 Users - is the person who is intended to use a computer
system after it has been fully developed and
configured.
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CHAPTER I
THE PROBLEM AND ITS BACKGROUND
1.1 INTRODUCTION
The modern world has been rapidly developed to this day
as a result of technological advancement. An “automated or
computerized system” is one of the useful modern
technologies that have been evolving. It is now used in a
variety of fields such as organizations, industry,
communication, businesses, science, and now even the ancient
learning experience has been changed to digital techniques.
As of this days, Covid 19 has been spread that every
people may affect their human living and also it affects
them on how they are going to visit their family, friends,
relatives and love ones who are in jails.
Using manual logbook during visiting hours can delay
the entry of visitors because they need to wait for their
turn to write their basic information. According to Nick
Rivett (2020), “A visitor logbook is an essential tool that
helps capture who is coming in and going out at your office
facility. It is a record book that keeps track of the
visitors on site, their identity, the company they
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represent, who they came to visit, the purpose of coming in,
contact details, time in and time out.”
Contact tracing is a process of identifying, informing,
and tracking people who have had close contact with someone
infected with a virus, such as a coronavirus disease 2019
(COVID-19); these people are at a higher risk of infection
and transmission. Contact tracing can help people understand
their risk and limit the virus's spread. QR codes is a
barcode which they need to scan in their smartphones that
will track them and a type of place digital contract tracing
strategy.
The researcher aims to develop a Visitors Digital
Logbook and Contact Tracing using QR Codes for BJMP Cagayan
to be use by the agency, to secure safety, monitor visitors
and generate data reports on jail users and visitors. It is
a huge benefit especially in the workplace of the Bureau of
Jail Management and Penology for making the work of the
personnel to keep track of the visitors' data simple and
efficient.
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1.2 PURPOSE AND DESCRIPTION
The purpose of this study is to design and develop a
Visitors Digital Logbook and Contact Tracing using QR Codes
for BJMP Cagayan.
The Visitors Digital Logbook and Contact Tracing using
QR Codes is an automated system where the visitors will scan
the QR codes in their smartphone that will track them and to
provide accurate and reliable updates and to enhance
people's awareness about the BJMP safety rules.
1.3 OBJECTIVE OF THE STUDY
Generally, the project aimed to design and develop a
visitor’s digital logbook and contact tracing using QR codes
based on the status of the manual logbook in accepting
visitors in the jail premises and specifically:
1. To determine the feasibility of developing automated
system for the organization based from the data
gathered.
2. To develop the logical and physical design for
visitor’s digital logbook and contact tracing using QR
codes for BJMP Cagayan
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3. To develop an automated system based from the developed
logical and physical design
4. To keep track of visitors’ time stamps in entering and
leaving the facility.
1.4 SIGNIFICANCE OF THE STUDY
The concepts and findings incorporated in this study
are beneficial to the following:
Visitors – The result of the study will give the
visitors the assurance that the information they provide
will be kept securely in the database, and it saves them
more time as they only need to register once.
Jail Personnel’s – The result of the study will help
the Jail Personnel to record the whereabouts of the visitors
coming in and out from the facility in more organized and
secured manner.
Researchers - This study will help the researchers to
increase their knowledge and skills in programming as future
programmers, and to enhance their potential about the
preparation and the validation of the work system.
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Future researchers - This study will help the future
researchers as they conduct related inquiries and serve as
reference if they wish to pursue the similar study.
1.5 SCOPE AND LIMITATIONS
The scope of this study is a Digital Logbook for BJMP
that will provide an effective and reliable information in
order to produce adequate quality of service and to protect
the visitor’s record. It is a Digital Logbook where it
enhances the reliability information and prevent errors due
to its manual process. The personal information of the jail
visitors can be added, edit, updated and deleted using this
system. This is limited only to the BJMP Cagayan. The QR
code generator will not function if there is no network
connection, it is for local use and it cannot be available
online. The logbook is designed for Visitors only and no
information shall be recorded for the inmates.
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CHAPTER III
METHODS AND PROCEDURES
3.1 Software Design, Products and/or Processes
The proponents employed Royce's (1970) waterfall model,
which depicts the software development process in a
sequential, linear flow. As a result, the user can only
start the following development when the prior one is
finished.
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Planning phase
Planning is a very essential process in every system to
identify its goals or objectives to be achieved; The
researchers recognized, diagnosed, and defined the problem.
This phase lays the groundwork for further study and the
stages that followed. To clearly understand the present
system, learn what is needed, and discover the shortcomings
or faults that need to be corrected or modified.
Analysis phase
In this phase, the researchers gathered and processed
all the data information that having from the time of
interview of the client which is the BJMP Cagayan. The
researchers conducted research for idea in the internet on
what they are going to do to make the system successfully.
They analyzed what they are going to do on the system and
what are the steps that they are going to take.
Based on the responses gathered in the survey
interview, the pre-pandemic processes of BJMP in accepting
visitors include the visitors accomplishing the logbook at
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the gate and presenting an identification card. The duty
personnel will check if there is any deadly weapon carried
by the visitor. After that, they will proceed to the
facility. They will allow only the immediate family as
visitors and oblige the Persons Deprive of Liberty (PDL) to
give them three names from the immediate family members to
be their regular visitors. As of this pandemic, there's no
memorandum coming from higher ups allowing visitors inside
jail premises and they are not accepting any visitor to
visit the PDL due to the CoViD-19 pandemic. This is to avoid
the spread of virus inside the jail premises, but as to
private individuals, they are allowed upon the approval of
the regional Inter-Agency Task Force (IATF) and must
strictly follow the standard protocol set by the national
headquarters. Furthermore, they implemented E-Dalaw through
call and video call to the PDL. They keep the records of the
visitors through manual process and the details provided by
the visitors will be used for contact tracing and they are
required to present valid identification card to the
visitors to avail a visitor’s pass. Due to pandemic, the
visitors that allowed to enter the jail premises each Person
Deprives of Liberty (PDL) has limited into five (5) persons
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and for those high-risk is two (2) persons only but their
present system is capable in handling and recording an
accurate data which still needs improvement and automated
system is better. They will also consider an automating
system that will benefit to the jail and bureau record
management especially to the jail personnel assigned in the
record keeping. The features they want to be included in the
system are log in and log out services, visitors’
information, administration system, database back-up,
monitors visitors and list of visitors and static report.
Designing phase
The hardware and device specifications, such as data
layers, programming languages, network infrastructure, user
interface, and so on, were defined at this part of the
design process. This aids in determining the overall system
design.
Development Phase
The system that will be developed is to reach the need
of the client or the company specifically BJMP Cagayan to
have a Visitors Digital Logbook and Contact Tracing using QR
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Codes. All the information that has been gathered and
analyzed that the researchers create will be the face of the
system and after that, hard coding will follow, creating
table and creating data flow. The researchers are working
for the system and it is the stage for organizing the
documentation. This phase will measure what the researchers
have done and what are the development of the system.
Testing Phase
Processes for preventing and detecting system defects
in order to reduce software development risk, time, and
cost. As a result, completing various sorts of testing is
critical in order to detect flaws in the programs prior to
their execution.
Implementation Phase
After the testing phase run successfully this would be
the time that the researchers take actions to implement the
system. The researchers will coordinate with the client to
implement the system.
Maintenance Phase
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In the maintenance phase the system needs maintenance
before end of the semester to update system and to see
further what needs to be added.
The system needs maintenance to maintain the
functionality and to have the correct information regarding
the visitors and its QR code. The admin can also update,
add, edit or delete information’s that are not needed. This
purpose is relevant for the maintenance of the system which
can be offered functionalities and performances of the
system and every time that the client will address the
researchers in updating and enhancing the existing system.
3.2 System Architecture
This showed the representation of the system
architecture of the proposed study which defined the
structure, behavior, and more views of the system. (Shown in
Appendix D, Figure 1.1).
3.3 Conceptual Design
To overcome the limitation in the conventional system,
the researcher proposes Visitors Digital Logbook and Contact
Tracing using QR Codes for BJMP Cagayan. While the world
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waits for a vaccine, employers, organizations and even
governments are concentrating on their COVID-19 safe plans
in an attempt to protect staff, customers and visitors from
infection and to stop the spread of Corona Virus. For the
aged care sector, hard-hit hospitality area and other COVID
exposed businesses, this means gathering the required
contact information from visitors and staff for the purposes
of contact tracing. Some of other businesses does not
strictly require under a path or order to keep contact
information in any event using contactless check-in as part
of their COVID risk management plan. As a researcher, they
have seen throughout this pandemic, it is often mobile
technology that is used to help people with data collection
and contact-tracing. The newest sample of this is the
production of the use of QR codes for contactless log in. A
QR code is an effective bar code that is read by a
smartphone camera or any QR reader app. When the visitors do
not have a QR codes, the first thing to do is to register in
the system after the registration they will going to
generate their QR codes and the QR codes that they generated
are the ones they will use as a main pass in every time they
visit the facility. When they have already a QR codes, they
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will go to the scanner then scan their QR codes and it will
save in the database that the visitors will visit at this
time, or this day and it will generate a report on who is
the visitors today and who they are visiting. The collected
information is then used to classify a visitor or staff
member that may have a connection to a COVID patient and on
appeal disclosed to health authorities for contact tracing
purposes. Entity Relationship diagrams is used to model and
design relational databases. (Shown in Appendix E, Figure
2.1, & Figure 2.2).
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3.4 Cost-Benefit Analysis
The table shows the cost and benefits analysis of the
proposed system and how will the beneficiary gain the fruit
of their expenses.
Table 1
DEVELOPMENT COSTS (one time cost)
ONE-TIME COSTS YEAR 0
Item Price
 Development Cost ₱ 10,000
 QR Code Reader ₱ 5,000
 Computer Unit ₱ 20,000
 Others ₱0
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TOTAL ₱ 35,000
Table 2
Recurring Costs Worksheet
Recurring Costs Year 1 through 5
Item Price
 Application Software and maintenance ₱ 20,000
 Others (Computer Units QR code reader) ₱ 25,000
TOTAL ₱ 45,000
Table 3
Benefits Worksheet
Benefits Year 1 through 5
Items Price
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 Paperless Record Book ₱30,000
 Enhance Human Resource Productivity ₱ 16,200
 Others ₱0
TOTAL ₱46,200
3.5 Requirement Analysis
The analysis of the current system to identify the flow
of the data between the entities involved is presented
through the Data Flow Diagram used in this study. Data Flow
Diagram (DFD) represented the flow of the data through the
system from one entity to another and also the major task
associated with the transformation of the data. The data
flow diagram and use case diagram are shown in Appendix F,
Figure 3.1, and Figure 3.2.
3.6 System Flow Chart
The System flow chart diagram is a graphical
representation of the relation between all the major parts
16
or step of the system as are shown on Appendix G, Figure
4.1, 4.2.
3.7 Block Diagram
This chapter defines the structure that shows a high-
level overview of a system to contribute for major parts of
the system, visualize inputs and outputs, and comprehend
system working relationships. (Shown in Appendix H figure
5.1)
3.8 Development and Testing
The researchers developed the proposed study with the
following programming tools: HTML, CSS, JavaScript, and PhP
for the user interface; and MySQL for the database. They
used Visual Studio Code for the code editor as well as
Apache for running the server.
After the prototype have developed, the prototype of
the proposed study will put through a variety of tests.
1. Alpha testing will be carried out at the developer's
location with the prototype digital logbook. In alpha
testing, developers can rapidly address major concerns or
fixes.
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2. Beta testing is the final stage of the system's
development before it is released to the beneficiaries for
use. Beta testing is done on the product's end-users.
3. System testing is a type of testing that ensures
that the system functions correctly and efficiently before
it is put into use. The goal of a system test is to assess
the entire system.
3.9 Input and Output Report Analysis
This diagram was used in this study to show the main
process of the system, as shown in Appendix F, Figure 6.1.
The Input-Process-Output (IPO) diagram was shown
conceptually in the exhibit. 1) Input: This is the process
of receiving data or information from the users, and it
allows the system to perform any task. Process: this is the
conversion of input to output. 3) Output: This is the
outcome of the input processing.
3.10 Description of the Prototype
The system users are classified as the administrators
and visitors. The first step for the visitors who does not
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have a QR code is to register on the system. After
registering, they will generate their QR codes, but before
they generate their QR codes, they will input the name of
the Person Deprived of Liberty that they are visiting, and
the QR code that they generate will be used as a main pass
every time they visit the facility. When they already have a
QR code, they will go to the scanner to scan their QR codes
and enter their temperature. Hence, it will be saved in the
database the visitor’s date and time of visit. Thus, it will
generate a report on who are the visitors today and whom
they are visiting. The administrator is the person-in-charge
in maintaining the operation of the system and the only
person who has the authority to manage the system. The admin
is the only one who can run the server, update, add, save,
edit, delete, and export the list of visitors through excel
files that are stored in the system. (As shown in Appendix
E).
3.11 Implementation Plan
a. Work Plan
The researchers will set a plan and process on what the
system needs to design and develop the features to meet the
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requirements of the client. Also, to have a better
understanding between the researchers and the team, they
should communicate the improvement or enhancement in the
proposed study so that the researchers can share their ideas
for improving or enhancing the system before implementing
this proposed study. Through the work plan, there’s unity
and teamwork in achieving the goals of developing the
proposed study.
b. Resources and Accountabilities
The researchers need to ensure that in developing the
system, there’s a resource that will be needed like time,
dedication, and financial resources to achieve the
requirements of the proposed study because, through this, it
will determine the flow of the system and how the
researchers do their responsibilities in this proposed
study.
c. Risk Assessment
Through risk assessment, this is the process where the
researcher should be used in identifying issues in the
working system. This is an ongoing process that is updated
20
as needed in order to identify and analyze all of a system's
potential risks and issues so that there are no issues or
problems when implementing the system in the client.
d. Quality Control
Quality control requires the efforts and procedures
that researchers put in place to ensure the quality and
accuracy of data in a system being collected using the
methodologies chosen for a particular study that are aligned
to the scope and feedback in the end.
CHAPTER 4
CONCLUSION AND RECOMMENDATION
This chapter will represent the conclusion and
recommendation based on the findings of the study.
4.1 CONCLUSION
The findings revealed that manual processes of BJMP
Cagayan was inefficient and time consuming.
In addition, this project, enhances most, if not all, of
the manual processes of BJMP Cagayan, and also improves data
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retention and data integrity with a secure data storage
which is one of the main concerns of BJMP Cagayan.
4.2 RECOMMENDATIONS
The researcher recommended the proposed system to be used
in the institution especially the BJMP that would give a
huge benefit to the employee even the visitors in their
convenience in terms of flexibility and the cost-efficient
in the system. For further improvement and enhancement of
the system, the researcher recommended future researchers
will be:
1. to implement the system online.
2. to add verification features such as biometric or face
recognition, and
3. to include QR code scanner device for better
performance and ease of use.
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APPENDICES
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APPENDIX A
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Letter with approval to

conduct study
25
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APPENDICES B
Interview Questions
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Dear Respondents,
We are 3rd Year BSIT students from UCV and we are tasked to
undergo a study entitled “VISITOR’S DIGITAL LOGBOOK AND
CONTACT TRACING USING QR CODES FOR BJMP CAGAYAN”. And we
chose your organization to be our beneficiary. In
connection to this, may we request your precious time to
please answer the following questions, for us to understand
the existing system being utilized for visitor’s log in your
organizations. Rest assured that all data gathered will be
kept confidential.
For any clarification on the questions presented, please do
not hesitate to contact me with the following contact
information:
Messenger: Erica B. Feliciano
Mobile No.: 09359582315
Email Address: felicianoerica03@gmail.com
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Your participation in this endeavor and your immediate
action will greatly contribute to the success of our study.
Thank you and have a good day.
Truly yours,
Erica B. Feliciano
Team Leader
===========================================================
Title of the study: VISITOR’S DIGITAL LOGBOOK AND CONTACT
TRACING USING QR CODES FOR BJMP CAGAYAN
1. May I know the process (of BJMP) in accepting visitors?
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____________________________________________________________
__________________________________________________________
2. How do you keep the records of the visitors?
Is it manual? _____________________________________________
Or automated? _____________________________________________
3. Is the details provided by the visitors will be used
for contact tracing as well?
____________________________________________________________
__________________________________________________________
4. Do you require valid identification card to visitors to
avail of visitor’s pass?
____________________________________________________________
__________________________________________________________
5. How many visitors allowed to enter the premises at a
time?
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____________________________________________________________
__________________________________________________________
6. Is your present system is capable of handling and
recording accurate data?
____________________________________________________________
__________________________________________________________
7. Will you consider automating the present system?
____________________________________________________________
__________________________________________________________
8. If yes, may we know what features you want to be
included in the system?
____________________________________________________________
__________________________________________________________
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9. May we ask a sample(blank) form of your visitor’s log
in?
Please email the blank form(s) to: <email add:
felicianoerica03@gmail.com >
Thank you!
Name of Respondent: ___________________
Designation/Position: _________________
Date : _________________
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APPENDIX C
Forms used in the existing
system
33
34
APPENDIX D
System Architecture
Figure 1.1 System Architecture

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QR Code QR Code
Scanner Extraction
QR Code Registration
QR Code Data
QR Code
Extraction base
Visitors’ Name:
Age:
Address: Matching
PDL Name:
Contact Number:
Authentication
Result
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APPENDIX E
Conceptual Design
Figure 2.1 Entity Relationship Diagram
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tb_Users tb_QRCode tb_VisitorsReport

FName QR Code RepID
MName Generator Remarks
LName Record Date
tb_Admin
Address Time In
Username
Contact No. password
PDL Name AdminID
QR Codes
Figure 2.2 HIERARCHY INPUT PROCESS OUTPUT (HIPO)
ADMINISTRATOR
MANAGE MANAGE MANAGE QR

MANAGE MANAGE MANAGE SMS
VISITORS SCANNED CODE &
LOGREPORT LOGBOOK NOTIFICATION
QR CODE 38 PROFILES
VISITORS LOGREPORT SCANNED PROFILES SMS

LOGBOOK
QR CODES NOTIFICATION
GENERATE QR CODE SCAN QR

QR CODE GENERATED CODE
VISITORS
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APPENDIX F
Figure 3.1 Data Flow Diagram
ADMINISTRATOR 1.1
MANAGE D1 VISITORS
VISITORS
1.2
MANAGE D2 LOGREPORT
LOGREPORT
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1.3
MANAGE D3 SCANNED QR CODES
SCANNED QR
CODES
1.4
D4 LOGBOOK
MANAGE
LOGBOOK
1.5 MANAGE
QR CODE & D5 PROFILES
PROFILES
1.6
MANAGE SMS D6 SMS NOTIFCATION
NOTIFICATION
VISITORS
2.1
GENERATE
QR CODE
2.3
SCAN QR
CODE
Figure 3.2 Use Case Diagram

2.2
QR CODE
GENERATED
SYSTEM
LOG IN
GENERATE
MANAGE 41
QR CODE
VISITOR
QR CODE
MANAGE GENERATED
ADMINISTRATOR LOGREPORT VISITORS
MANAGE SCANNED SCAN QR

QR CODE CODE
MANAGE
LOGBOOK
MANAGE QR
CODE AND
PROFILES
MANAGE SMS
NOTIFICATION
42
APPENDIX G
System Flow Chart
Figure 4.1 Proposed flowchart for Admin side
Start
Username and
Password
43
NO
Is the username
and password
match?
YES
Log In Admin
Admin Homepage Visitors Information
Add, Edit, Delete Button
End
Figure 4.2 Proposed flowchart for User side
Start
QR codes
44
Is the visitors NO
first time to
visit?
YES
Fill out the form, submit and it will

generate the QR codes
Scan the QR code in the scanner
End
45
APPENDIX H
Block Diagram
Figure 5.1 Block Diagram
GENERATE QR CODES PERSONAL INFORMATION
46
VISITORS DIGITAL
47
INPUT PROCESS OUTPUT
 Register
APPENDIX
 Save to
I Generate QR code
 Username/ database  System

Input-Process-Output
password
QR code
 System check
database
dashboard
(Visitors &
 Time and
date

Diagram  Scan QR
Code/Check
Admin)
Display
information Visitors
saved in personal
database information
 Check filter  Generate
report
Figure 6.1 Input Process Output Diagram
48
FEEDBACK
49

Visitors Digital Logbook and Contact Tracing Using QR Codes For BJMP Cagayan

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Visitors Digital Logbook and Contact Tracing Using QR Codes For BJMP Cagayan

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UNIVERSITY OF CAGAYAN VALLEY

COLLEGE OF INFORMATION TECHNOLOGY

VISITORS DIGITAL LOGBOOK AND CONTACT TRACING USING QR

An IT Capstone Project Proposal

In Partial Fulfillment of the Requirements for the Degree

The researchers gratefully acknowledge the person who

unhesitatingly extended their help for the success of this

thesis, for without this it would not have been made

understanding during the most crucial period of the

preparation and completion of this project.

Dr. Raquel S. Gumpal and Sir Randy G. Tabaog, our very

kind instructors, who never failed to give us never-ending

support and over-whelming assistance in the preparation of

To our parents, we would like to thank them for their

moral encouragement, financial assistance, as well as their

spiritual support on every path we take.

Above all, to Jesus Christ, our Lord and Savior, for

giving us the wisdom, strength, support, and knowledge in

exploring things, for the guidance in helping surpass all

the trials that we encountered, and for giving us the

determination to pursue our study, and to make this study

This work is the fruit of countless sacrifices. We

would like to dedicate this piece of work to our beloved

parents, who have been our source of inspiration and

strength, for their financial assistance as well as their

motivation to pursue this study. To our dearest friends, who

extended their help in the midst of problems in doing this

work, and to the University Research Instructor who showered

their knowledge, patience, and guidance for the realization

of this study. Above all, to our Almighty God, who has

showered us with his blessings in our daily lives,

especially for the strength, courage, patience, wisdom,

time, and guidance in carrying out this work.

A logbook is an efficient way to store data of

individuals; however, when swamped with people, data stored

can be erroneous which is not an option when handling

visitors of inmates. The researchers created this project to

address that problem using a website and QR codes. Gathering

data and making sure that the inmate’s identities were a

priority of the researchers. The waterfall methodology was

utilized and from planning up to testing was meticulously

executed. The users gave satisfactory feedback.

TITLE PAGE ……………………………………………………………………………………………………… i

DEDICATION ……………………………………………………………………………………………………… iii

TABLE OF COTENTS ……………………………………………………………………………………… v

LIST OF TABLES …………………………………………………………………………………………… vii

LIST OF FIGURES ………………………………………………………………………………………… vii

LIST OF APENDICES ……………………………………………………………………………… viii

LIST OF ABBREVIATION AND SYMBOLS (OPTIONAL) ……………… ix

DEFINITION OF TERMS ………………………………………………………………………………… x

CHAPTER 1 – PROJECT AND IT’S BACKGROUND …………………………………………… 1

1.1 Introduction …………………………………………………………………………………………… 1

1.2 Purpose and Description ……………………………………………………………… 3

1.2 Objective of the Study ………………………………………………………………… 3

1.4 Significance of the Study ………………………………………………………… 4

1.5 Scope and Limitation ……………………………………………………………………… 5

CHAPPTER 2 – RELATED LITERATURE ………………………………………………………………… 6

2.1 Foreign Literature …………………………………………………………………………… 6

2.2 Local Literature ……………………………………………………………………………… 12

2.3 Foreign Studies ………………………………………………………………………………… 15

2.4 Local Studies ……………………………………………………………………………………… 17

2.5 Synthesis ………………………………………………………………………………………………… 21

CHAPTER 3 – METHODOLOGY RESULTS AND DISCUSSION ……………………… 22