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Letter of Notification

A letter of notification is sent to inform the recipient of important information.

There are many scenarios where this is commonly used, including informing
somebody that a lawsuit has been filed against them, giving notice to a
landlord that you’re planning to move out, and letting various entities know
that you’ve legally changed your name.
 
A letter of notification may also be used to inform companies or creditors that
somebody has passed away, or to tell an immigration authority that you have
gotten married, which could affect a visa application.
 
There are also many informal uses of this kind of letter, though they may not
necessarily be officially titled as a “notification”.

Steps

Starting to Write
1 Be straight forward and brief to prevent confusion.
2 In certain cases you may need to provide notification of something
several days in advance, such as moving out of a rented property.
3 Letters about a legal matter should be signed.
Sample Letters

Letter of Notification to Move Out Sample

Dear John Winters,
I am writing to give my official two week notification that I will be moving out of
the rental property, as per our lease agreement. I have been offered a new job
in Oregon and need to get my affairs in order quite quickly.
 
Your property has been left in pristine condition so I expect that the $1000
security deposit will be refunded promptly.
 
I would like to thank you for the accommodation, and if you have any further
queries you can contact me on the cell phone number you have on record.
 
Sincerely,
Graham Shultz

Letter of Notification of Name Change Sample

To Whom It May Concern,

I am writing to notify you that I have changed my legal name from Jecho
Moreland, to Chrisy Paton. I request that you update your records accordingly.
 
If you have any questions or require any documentation please contact me on
(718) 272-2112.
 
Sincerely,
Chrisy Paton (formerly Jecho Moreland).

Letter of Notification of Death Sample

To Whom It May Concern,
I am writing to notify you that Mr. Corby Patrice sadly passed away on March
04, 2013. Please find a copy of the death certificate enclosed.
 
As the executor of his will I advise you to nullify the debts against him as there
will be no way to recover any money, and somebody else will be moving in to
the address you have on file once the property has sold.
 
Thank you for understanding.
 
Sincerely,
Mrs. Sheila Patrice

Letter of Notification of Filming Sample

Dear citizens of Noble Road,

We are writing to notify you that the filming of a major motion picture entitled
“The Holy Devil” will be taking place on the property located at 23, Noble Road,
and the sidewalk immediately outside the house.
 
Dates:
February 14, from 9am to 11pm
February 17, from 6am to 11pm
 
During filming hours Logical Productions will have several trucks and large
tents erected on the public grassland across the street.
 
Important: North entry to the road will be blocked off to prevent vehicles
passing by the location and causing disruption.  While we understand this may
be an inconvenience, we suggest that entering and exiting at the Southern end
will only take an extra minute. Please find enclosed a statement of permission
from the local authority allowing this to go ahead.
 
If you would like more information on this production and behind the scenes
access, Noble Road residents are welcome to congregate within the designated
public tent across the street.
 
Thank you for your cooperation,
Conroy Loric,
Location Manager
Logical Productions

Letter of Notification of Marriage Sample

In Reference To Visa Application: Tanya Jones #95UIPTRB66543

To Whom It May Concern,

I am writing to notify you that on June 01, 2013, I was married to Hagan
Wakefield, therefore my visa application needs to updated to reflect my new
marital status, and new name: Mrs. Tanya Wakefield.
 
I would also like to confirm that this does not change my emigration plans and
everything else in my application remains unchanged. At this time my husband
will not be joining me.
 
Please find enclosed a copy of the marriage certification. If you require any
further information please do not hesitate to contact me.
 

Thank you for your assistance.

 
Sincerely,
Mrs. Tanya Wakefield (formerly Jones)
Letter of Notification Lawsuit Sample

Dear Mr. Patchen,

You are hereby notified that a lawsuit in the name of Cora D. Anderson has
been filed against you. Cora D. Anderson is a client of ours, and we are going to
be representing them in future legal proceedings.
 
Cora D. Anderson’s claims against you include:
 
–  On November 23rd, 2009, You, Mr. Patchen, damages a 2004 Chevy Camaro
that was sitting in Cora D. Anderson’s driveway at  3007 Pinnickinick Street.
 
–  When approached on November 24th  about the incident, you pushed Cora
D. Anderson to the ground, causing pain and suffering.
 
To respond to these claims, we highly suggest you hire legal representation.
You will be receiving more information soon as to when the discovery hearings
will be taking place.
 
If you have any questions, don’t hesitate to contact us at 342-342-6544
 
Sincerely,
Pace Law Firm