Letter of Notification

By Nigorakhon Ruzibaeva
A letter of notification is sent to inform
the recipient of important information.
There are many scenarios where this is commonly used,
including
• informing somebody that a lawsuit has been filed against
them,
• giving notice to a landlord that you’re planning to move
out,
• letting various entities know that you’ve legally changed
your name.
A letter of notification may also be used… 

• to inform companies or creditors that somebody has

passed away,
• to tell an immigration authority that you have gotten
married, which could affect a visa application
There are also many informal uses of this kind of letter,
though they may not necessarily be officially titled as a
“notification”
 Starting to Write
1 Be straight forward and brief to prevent confusion.
2 In certain cases you may need to provide notification of
something several days in advance, such as moving out of
a rented property.
3 Letters about a legal matter should be signed.
 How to Write a Notification Letter?

1. Addressee. To make sure the letter will reach the right hands, the sender should designate the
name and the address of the addressee.
2. Introduction. In the first part of the document, the sender can greet the addressee, introduce
themselves, and state on behalf of which company they are contacting the addressee.
3. Basis for the Relationship. Senders can use this part to remind the addressee about the origin
of their professional relationship.
4. Description of the Event. Here the sender can describe the occasion which happened to be the
reason for writing this notification.
5. Contact Information. In case the addressee will have any questions concerning the subject or
would like to request additional documents, the sender can include their contact details in the
letter.
6. Conclusion. At the end of the letter, the sender can thank the addressee for their time, sign, and
date the document.
 Useful phrases to remember
Opening
•We would like to inform you that…
•I am writing you this letter to notify you regarding…
•I regret that I inform you about…
Closing
•If you have any questions or concerns please contact me directly at (insert name,
number and/or email of Institution contact). 
• if you have any further queries you can contact me on the cell phone number you
have on record
•In case you want to know more regarding…, please inform me immediately when
you receive the notification. Thank you!
 
 Letter of Notification Lawsuit Sample
Dear Mr. Patchen,
You are hereby notified that a lawsuit in the name of Cora D. Anderson has been filed against
you. Cora D. Anderson is a client of ours, and we are going to be representing them in future
legal proceedings.
Cora D. Anderson’s claims against you include:
– On November 23rd, 2009, You, Mr. Patchen, damages a 2004 Chevy Camaro that was
sitting in Cora D. Anderson’s driveway at 3007 Pinnickinick Street.
– When approached on November 24th about the incident, you pushed Cora D. Anderson
to the ground, causing pain and suffering.
To respond to these claims, we highly suggest you hire legal representation. You will be
receiving more information soon as to when the discovery hearings will be taking place.
If you have any questions, don’t hesitate to contact us at 342-342-6544
Sincerely,
Pace Law Firm
 Letter of Notification to Move Out Sample

Dear John Winters,

I am writing to give my official two week notification that I will be moving out of the
rental property, as per our lease agreement. I have been offered a new job in Oregon
and need to get my affairs in order quite quickly.
Your property has been left in pristine condition so I expect that the $1000 security
deposit will be refunded promptly. 
I would like to thank you for the accommodation, and if you have any further queries
you can contact me on the cell phone number you have on record.
Sincerely,
Graham Shultz
 Letter of Notification of Marriage Sample
In Reference To Visa Application: Tanya Jones #95UIPTRB66543
To Whom It May Concern,
I am writing to notify you that on June 01, 2013, I was married to Hagan Wakefield,
therefore my visa application needs to updated to reflect my new marital status, and new
name: Mrs. Tanya Wakefield.
I would also like to confirm that this does not change my emigration plans and everything
else in my application remains unchanged. At this time my husband will not be joining me.
Please find enclosed a copy of the marriage certification. If you require any further
information please do not hesitate to contact me.
Thank you for your assistance.
Sincerely,
Mrs. Tanya Wakefield (formerly Jones)
 References
• https://www.aplustopper.com/sample-notification-letters/
• https://www.templateroller.com/tags/1709-notification-letter-template/
• http://howtowritealetter.net/letter-of-notification.html
• https://www.slideshare.net/StephenAntonyRaj/notice-writing-47891535