HRMS Employee Training (V2)

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01 Part I: Employee Training

1. Login Screen 5. Attendance
2. Calendar 6. Personnel
3. Leave
4. Payroll
Agenda
02 Part II: Mobile App
1. Download Apps 5. Attendance
2. Login Apps 6. Personnel
3. Leave
4. Payroll

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Part I: Employee Training (Web)

1. Login Screen 5. Attendance

2. Calendar 6. Personnel

3. Leave

4. Payroll

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Login Screen

• Log in to the system at the URL provided (E.g., https://ap12.bipocloud.com/vct/login).

• Enter the Login Credential.

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Page Introduction

• Select the menu from the Menu Bar on the left.

• Change User and Language Settings by clicking on the top right button.
• The landing page shows the pending tasks and other setting configured for individual
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Calendar

• Employee can see their scheduling arrangements from “Calendar” menu.

• Depending on the Role selected, user will be able to view the staff’s leave information,
E.g., select Role as Company to view all the company staffs’ leave information, or Role as
Manager to view subordinate’s leave information.
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EMPLOYEE LEAVE

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Leave – Leave Application

• Click “Leave” > ”Apply Leave” menu to apply leave.

• Choose the leave type and specify the leave detail accordingly.

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Leave – Leave Application

• Specify Leave Start/End Date.

• Click on the “Calculate Days” button.
System will automatically calculate the total number of leave days.
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Leave – Leave Application

• Upload the attachment (e.g., Medical Certificates):

Step 1 – Click on the … icon and an “Uploaded Files” window will be shown.
Step 2 – Click on the Browse button to locate the file to be uploaded.
Step 3 – Click on the Upload link.
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Leave – Leave Application

• Save Draft – To save the record for later submission.

• Submit – To submit the leave application.
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Leave – Sample Email (Approved)

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Leave – Sample Email (Rejected)

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Leave – Leave Record

• After apply leave, employee can see the records of their leave application under “Leave Record”
menu.
• Employee can click on the pencil icon to see the detail of the leave record.

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Leave – Withdraw Leave Application

• Employee can withdraw the application if this application has not been approved.
Step 1 – Click on the pencil icon to edit the leave record to be withdrawn.
Step 2 – Click on the Withdraw button.
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Leave – Cancel Leave Application

• Employee can cancel the application if this application has been approved.
The cancellation will require approval from the approver.
Step 1 – Click on the pencil icon to edit the leave record to be cancelled.
Step 2 – Click on the Cancel button.
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Leave – Leave Status

• Click “Leave” > ”Leave Status” menu to view the leave status (number of days earned, taken, balance,
etc.).
• Select the Year dropdown to view the leave status for corresponding year.
• Select the respective tabs (Leave with Entitlement / Leave without Entitlement / Leave With Expiry) to
view the leave status of the respective leave.

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Leave – Reports

• Click “Leave” > ”Reports” > “Leave Record” menu to generate the leave record report.
• Specify the following:
- Date Start/End
- Leave Codes
- Approval Status
• Click on the Preview / Export / Spreadsheet button to download the leave report.
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Leave – Reports
PDF EXCEL

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EMPLOYEE
ATTENDANCE

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Attendance – Roster

• Select Date Start, Period and Leave Info to View Roster.

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Attendance – Apply OT

• Click “Attendance” > “Apply OT” menu to apply OT.

• Specify the Date Start, Date End and Rows Per Day for the OT application.

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Attendance – Apply OT

• Enter the Time Start, Time End and OT Reason (if applicable).
• Click on the “Save” icon to save the OT details.
• System will calculate the total OT hours automatically.
• Check the details before submitting the application.
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Attendance – OT Record
• Click “Attendance” > “OT
Record” menu to check the
OT records.
• Employee can withdraw
their application in this
menu.

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Attendance – Daily Attendance

• Click “Attendance” > “Daily Attendance” menu to view the Daily Attendance record.

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Attendance – Daily Attendance (Amended

Clocking)
• If employee forget to
perform clocking, they can
submit the amended
timing approval and
System will compute the
work hours and overtime
hours (if applicable).

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Attendance – Amended History

• Click “Attendance” > “Amended History” menu to view the Status (Pending Approval, Approve) of the
amended timing.
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Attendance – Report

• Click “Attendance” > “Report” menu.

• Specify the Date Start/End, Template, and OT Approval Status to preview or download employee’s
own attendance records.
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Attendance – Report
Sample of Absent and Odd Clocking Report.

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EMPLOYEE
PAYROLL

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Payroll – Payslip

• Click “Payroll” > “Payslip” to view employee’s own payslip.

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EMPLOYEE
PERSONNEL

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Personnel Info – Personal Data

• Click “Personnel Info” > “Personal Data” for employee to update their own personal data.
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Personnel Info – Personal Data

• Employee can update
their address if there
is any changes.
• This is important for
some statutory report
(e.g. IRAS).

• Employee can also update their family

details, especially for those who entitled
for Child Care Leave.

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EMPLOYEE MOBILE APP

TRAINING

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Part II: Employee Training (Mobile App)

1. Download App 5. Payroll

2. Client ID 6. Attendance

3. Login Screen 7. Personnel

4. Leave

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Download Apps (IOS or Android)

• Go to Apps Store (iOS) or Play Store (Android
OS).
• Enter “BIPO v2” to search for BIPO HRMS v2
apps and click “Install” to download the apps.
• Alternatively, scan the following QR Code to
download the BIPO Apps from either App Store
or Play Store:

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Client ID
• Open the BIPO HRMS v2 App.
• For first time setup, enter the Client ID, example,
“ap12.vct”.

• Tap on the to move to next page.

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Login Screen
• Enter the Login Credential.

Note:
Check with HR for the login
credential.

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EMPLOYEE
MOBILE LEAVE

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Mobile Leave
• Tap “More” > “Leave”.
• The menu for Apply Leave,
Leave Record, Leave Status
and Leave With Expiry will
be shown.

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Mobile Leave – Apply Leave

• Tap “Apply Leave”.
• Select the Leave Type.
• Select Leave Dates.
• Tap on the Calculate
Days.

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Mobile Leave – Apply Leave (Attachment)

• Upload
Attachment (e.g.
Medical Cert) by
choosing to upload
the file in
document or
photo format or by
taking photo of
the attachment.
• Tap on the “Next”
button to proceed.

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Mobile Leave – Apply Leave (Submit)

• Review all leave
information before
submitting the
application.
• Confirm the Approver.
• Tap on the Submit
button.

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Mobile Leave – Leave Record (View)

• Tap on the “Leave
Records” to check
the status (Pending
Approval, Approved
& Rejected) of the
leave application.

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Mobile Leave – Leave Record (Withdraw or

Submit Cancellation)

To cancel the leave application:

• If the status of the leave

record is Pending Approval,
tap on the “Withdraw” button.

• If the status of the leave

record is Approved, tap on the
“Submit For Cancellation”
button to get Approver to
approve the Cancellation.

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Mobile Leave – Leave Status

• Tap on the “Leave Status”
menu to view employee’s
own leave status.

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EMPLOYEE
MOBILE PAYROLL

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Mobile Payroll – Payslip

• Tap “Payroll” >
“Payslip”.
• Tap “Preview” or
“Download” to
preview or
download
employee’s own
payslip.

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EMPLOYEE
MOBILE
ATTENDANCE
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Mobile Clock In / Out

• Select “Attendance” >
“Clock In / Out” to
perform clock in and
out or to view clock
in/out history.
• Grant BIPO application
the access location
services on your
mobile for the clock
in/out purpose.

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Mobile Attendance
• Tap on the “Attendance” to
Apply OT, View OT Application,
Daily Attendance, Amended
History & Roster.

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Mobile Attendance – Apply OT

• Tap on the “Apply OT”
menu.
• Tap on the “Add New”
button for new OT
application.
• Tap on the “Next” button
to proceed.

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Mobile Attendance – Apply OT

• Fill in the OT
details, add
attachment
and remarks
(if required).
• Tap on the
“Next” button
to submit the
OT
application.

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Mobile Attendance – OT Application

• If the status of the OT application is Pending Approval, tap on the “Withdraw” button.
• If the status of the OT application is Approved, tap on the “Submit For Cancellation” button to get
Approver to approve the Cancellation.
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Mobile Attendance – Daily Attendance

• Select “Daily Attendance” to view your daily attendance.

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Mobile Attendance – Amended Timing

• If employee forget to perform clocking, they can submit the amended timing for System to compute
the work hours and overtime hours (if applicable).
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Mobile Attendance – Amended History

• Tap on the “Amended
History” to view the status
of the amended timing
(Pending Approval,
Approve).

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EMPLOYEE
MOBILE
PERSONNEL
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Mobile Personnel – Personnel Info

• Tap “Personnel Info” – “Personal Data”.

• Select the personal details to be changed / updated.
• Select whether to update existing data or to add new data.
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Mobile Personnel – Personal Data

• Change the details and tap on the Submit button.

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Mobile Personnel – Change Record

• Tap on the “Change Record” to view the change of personal information record.

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Last updated: 23 May 2022