GROUP 8 CHAPTER 5 BYOD CHAPTER 5 GROUP 8

IS BYOD GOOD FOR

BUSINESS ?
CASE STUDY SUMMARY
There are many advantages and disadvantages
when we look at the permit given to employees
using their personal mobile devices for work. The
advantages and disadvantages largely depend on
the work environment. Allowing employers to use
personal devices during work may enhance
communication and networking efficiency, rather
than sending emails back and forth which is
more time costly and insufficient. It also
advantages the company by minimizing IT costs
as employers could bring devices of their choice,
which also brings comfort to their work
environment and possibly allow them to have a
better job performance. Allowing employers to
use personal devices during work could also
bring disadvantages, BYOD allows employees to
freely use their devices which companies can not
take much control of what everyone is doing on
the devices, this leads to misusing work time with
personal time. Furthermore, it would not only
create more work for managing the security of
the mobile devices but also the risk of the device
being lost or stolen, potentially causing sensitive
data being leaked.

The management sector of addressing

employees to use personal devices is by far the
most important area for a sufficient and effective
workplace. The management team needs to
ensure business information is not leaked from
personal devices whether it's lost, stolen, etc.
Furthermore, the management also needs to
have an effective tracking system of the activities they essentially implement effective security and adapt new IT
that take place on the personal devices, as the systems that allow them to track interrupted business activities.
firm requires these devices to enhance Furthermore, this leads us to the technological aspects of
productivity of employees rather than creating a maintaining BYOD, technology puts all this into effect by providing
distraction. The Organization aspect implements adequate software that must be compatible with the various
the knowledge of the management, leads the operating systems of the devices being used. Finally, they must
company’s goals, and ensures it is an effective also provide a strong technical support team that tracks and
way of achieving its goals. The Organization overcome any leaked data, viruses, and lost/stolen devices.
needs to implement BYOD into the business
following the management guidelines. Moreover,
Intel started off as the first company to implement the BYOD movement and ensured all mobile devices were covered by
implementing an enterprise. However, issues started to arise which caused a lack of trust between workers and the
management, as the management had access to their personal data. Furthermore, Intel than created strict guidelines to
administrators about what information can be accessed from the personal devices of the employees. SAP, a leading tech
company successfully implemented BYOD by effectively addressing sensitive points such as protecting the privacy of its
employees, covering sensitive/ leaked data, and engaging younger workers that are constantly using their devices.
Blackstone, an investment and advisory company only allowed its employees to use apple devices as it was the easiest
device to maintain and satisfy its employee needs. Finally, Venafi, a cyber security company gave its employees the option
to bring their own devices however, Venafi did not cover any hardware issues of the devices. Venafi, as like every other
company, still ensured each device is securely connected to the corporate network.

In order to implement BYOD into an entire firm there is an abundance of management, organizational, and technological
aspects that need strong awareness and protection. The way that we would look at it, the company is trying to save money
by covering IT costs however, creating more work for the management and organization. In the text it states “According to
several studies. Although BYOD can improve employee job satisfaction and productivity, it also can cause several problems
if not managed properly.” Therefore, it's not worth trying to save money and on the other side creating a hassle for the
company. Furthermore, the cost of managing mobile devices can increase, and protecting corporate data and networks
becomes more difficult when every employee brings his or her own device to work. IT departments also lose almost all
control over the hardware. They cannot control what apps or programs are installed, how the devices are secured, or what
files are downloaded. Moreover, if this cannot be controlled employees would be able to misuse business time and money
with their personal life. The inability to control the hardware creates more vulnerability to the company. “That is the big
tradeoff with BYOD: offering employees greater flexibility while potentially exposing the company to danger.” All in all,
BYOD creates more work, problems, and vulnerability within a company as they are trying to save money, therefore
companies should not allow the use of smartphones during work.

WHAT ARE THE ADVANTAGES AND

DISADVANTAGES OF ALLOWING EMPLOYEES TO
USE PERSONAL MOBILE DEVICES FOR WORK?
ADVANTAGES
The average worker saves 81 minutes per week in productivity by using a personal
device at work
BYOD can improve employee job satisfaction and productivity
Offering employees greater flexibility
DISADVANTAGES
Support for personally owned devices is more difficult than it is for company-supplied devices, the cost of managing
mobile devices can increase, and protecting corporate data and networks becomes more difficult
IT departments lose almost all control over the hardware. They can’t control what apps or programs are installed,
how the devices are secured, or what files are downloaded. This makes it difficult to prevent privacy breaches, hacking
and unauthorized access to company information
When employees bring their own devices to work, they may be tempted to use them on the job for entertainment or
catching up with friends. It’s incredibly easy for employees to get sucked into an endless black hole of text messaging,
YouTube videos, and checking Facebook updates. They are wasting valuable company time by surfing inappropriate
websites, sending and receiving personal email, texting to friends, and downloading videos. So productivity will suffer.
Potentially exposing the company to danger.

WHAT MANAGEMENT, ORGANIZATION, AND

TECHNOLOGY FACTORS SHOULD BE ADDRESSED
WHEN DECIDING WHETHER TO ALLOW
EMPLOYEES TO USE THEIR PERSONAL MOBILE
DEVICES FOR WORK?

MANAGEMENT ORGANIZATION TECHNOLOGY

FACTORS
When it comes to management,
there are several factors that
must be addressed when
deciding if BYOD is a good idea.
One of these factors includes the
fact that the manager must
ensure that the company has an
effective way to keep track of all
devices used in the workplace as
employees may be required to
work with multiple devices.
FACTORS
Integrate mobile devices to corporate
and it strategy company needs to
carefully examine their business
process and determine whether or not
mobility makes sense for them
Organizations require an approach
that will allow them to monitor every
one of the devices employees are using
for several forms of mobiles and
operating systems. Particularly, the
methods of tracking the location of the
device, the usage thereof, and the
adoption of two-factor identification as
the means of enhancing the security
levels should be considered.
FACTORS
It is necessary to appoint a
dedicated person to focus on
developing and improving that new
application. Thus, the technological
progress of the company will
receive a significant impetus, while
the application will be suitable for
any operational system and,
therefore, any smartphone.
The developer should make a user-
friendly and highly secured app
that will allow the employees to
work and manage their data safely.
The app should be available on all
type of operating systems such as
Android and iOS.
MANAGEMENT
FACTORS
Another factor to consider is that
the company must ensure that
the employees stay focused on
the job and do not get distracted
by their personal matters. If
employees can remain productive
this will be a good sign for the
company as they will be more
efficient.
A company must also ensure that
their software development
teams have one professional with
the ability to make applications
easy to access and navigate
through on mobile devices. The
applications must be able to
connect to the firm’s IT network
and ERP system. Professionals in
the software development
category must find a way to make
sure that the companies’
sensitive data is secure and can
be wiped in a timely matter as
seen by SAP.
ORGANIZATION TECHNOLOGY
FACTORS FACTORS
Organizations should guarantee that The corporate IT resources are
their employees are yet ready to stay important for managing and
profitable even if they change their maintaining a large number of
phone numbers or switch cellular devices in an organization. The
carriers. company’s networks must be
Company’s product improvement configured to receive connections
groups need an IT expert, who will from the employees’ mobile
make sure that new applications will be devices and operating systems to
usable and helpful when installed in access the company’s information.
advanced mobile phones. The A dedicated IT team must check
applications and programming should the server regularly and update
be installed in cell phones so that the app or program if required so
interaction with the firm's existing IT that the company could remain
devices and broad CRM, SCM, and ERP technologically updated
frameworks could be facilitated.
Portability specialists can help
organizations use a wide variety of the
available IT tools more successfully.
Organizations need to reinforce the
security of complex or confidential info.
By using technologies that allow them
to wipe information from devices
remotely or scramble information
whenever the device is missing or
stolen, the firm will enhance its security
and address the threat of data theft
that BYOD implies.
 EVALUATE HOW THE
COMPANIES DESCRIBED IN
THIS CASE STUDY DEALT WITH
THE CHALLENGES OF BYOD.

Evaluate how the

companies
described in this
case study dealt
with the challenges
of BYOD.
Companies like SAP dealt with certain challenges of BYOD
by developing different specialized mobile platforms that
related to work applications allowing employees to work
from anywhere they please. Blackstone made sure that
only Apple specific products were allowed because of their
low maintenance procedures. Swiss RE makes sure that
only enterprise mobility management can only be
supported through multiple systems. Finally, companies
like Venafi ensured that employees are 100% responsible
for the devices they are given, and maintenance is
supported by the employee, every company device also
must be connected to the company network.
ALLOWING EMPLOYEES TO USE
THEIR OWN SMARTPHONES FOR
WORK WILL SAVE THE COMPANY

MONEY. DO YOU AGREE? WHY OR

WHY NOT?

LOWERING THE MONTHLY COSTS OF THE

COMPANY'S TELECOMMUNICATIONS PROCESSES.
Employees who use their smartphones have greater flexibility and productivity
because they are more familiar with the devices they use and, as a result, are

A
more likely to work faster and more efficiently. For example, they understand
how to use the device efficiently to avoid lagging, access relevant data folders,
conduct searches, communicate with others, and so on. Employees will need to
spend a significant amount of time getting used to a corporate device.
Furthermore, the company will not have to worry about incurring expenses to

G
purchase the necessary devices. The organization will instead concentrate on
reimbursement for the monthly data plan. As a result, the current approach to
managing staff needs can be redesigned to be more employee-focused,
increasing staff satisfaction rates. Therefore, employee loyalty will increase.

R
BY AVOIDING THE PURCHASE OF SMARTPHONES,
THE FINANCIAL RESOURCES MANAGEMENT
STRATEGY IS IMPROVED.

E
Employees will no longer be required to purchase devices for the staff's needs
because they will use their smartphones for work-related communication. So a
substantial sum of money will be saved. As a result, the funds can be used to
supplement funds for other company-related processes. The financial resources
in question can later be used to focus on other aspects of the firm's operations,

E
such as R&D. Consequently, developing a competitive advantage may become a
possibility. Alternatively, the funds can be used to aid in the expansion of the
company's supply chain and the improvement of logistics processes. In other
words, the company will save money while maintaining the required high level of
performance from its employees.

INCREASE THE MOBILITY AND LOWERING THE COST OF USING

PRODUCTIVITY OF YOUR
EMPLOYEES.
Because they are already in their comfort zone,
employees will find it easier and faster to complete tasks
on their own mobile devices. They will also find their tasks
more enjoyable, owing to the level of freedom they have
when using their own mobile devices. Employees will not
have to carry company-issued mobile devices alongside
their gadgets whenever they’re on the go, resulting in
better mobility for them. This is especially convenient for
employees who work in the field, or who often travel for
business.
TECHNICAL SUPPORT SERVICES.
Because they are familiar with the technology, most employees
understand how to manage their own smart devices.
Furthermore, free open-source operating systems such as
Android are self-taught and offer regular upgrades. Hence, the
company will not invest much time or money in resolving
technical issues related to the use of smartphones and similar
devices. Although not all staff members are technologically
advanced and may require assistance in learning the necessary
skills, they are more likely to be interested in exploring it
because they will not be afraid of having to pay for the device if
they break it. Thus, despite its flaws, BYOD can be viewed as a
rather effective tool for corporate data management.

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