EV07 Drawing Control

QMS
DOCUMENT NUMBER: P.300.8.73.017

VERSION: 1.0 DATE: 07/06/2017
Drawing Control
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Copyright © Aurizon UNCONTROLLED COPY WHEN TRANSMITTED OR PRINTED PAGE 1 OF 18

Drawing Control AURIZON COMMERCIAL-IN-CONFIDENCE Next Review: 30/12/2017
QMS
VERSION: 1.0 DATE: 07/06/2017
Document Review History

REVIEW
PERIOD (12,
VERSION DATE DESCRIPTION OF CHANGE AUTHOR NAME AUTHOR TITLE
24, 36
MONTHS)
1.0 07/06/2017 First issue in QMS 6
Document Approval
TITLE APPROVAL ROLE APPROVAL DATE
Engineering Leader Process Owner Email 7/06/2017
Principal Engineer Authorising Manager Email 7/06/2017

QMS
VERSION: 1.0 DATE: 07/06/2017
Table of Contents
1. PURPOSE AND SCOPE ........................................................................................... 4
2. PROCESS FLOWCHART.......................................................................................... 5
2.1 FLOW OF DRAWINGS FOR NEW BUSINESS ............................................................ 5
2.2 FLOW OF DRAWINGS DURING MAJOR OR COMPLEX DESIGN .................................. 6
2.3 FLOW OF DRAWINGS DURING MINOR DESIGN ....................................................... 7
2.4 FLOW OF DRAWINGS AFTER CONSTRUCTION ....................................................... 8
3. PROCESS DETAILS ................................................................................................. 9
3.1 REQUIREMENTS.................................................................................................. 9
3.1.1 Procedure for New Business Drawing 9
3.1.2 Procedure for Design Drawings 9
3.1.3 Procedure for Redrawing Existing Designs 13
3.1.4 Procedure for Standard and Mechanical Drawings 14
3.1.5 Procedure for Non-Design Changes to Drawings 14
3.1.6 Version Control of Drawing 14
3.1.7 Drafting Request Form 17
4. GENERAL INFORMATION ..................................................................................... 18
4.1 DEFINITIONS AND RESPONSIBILITIES .................................................................. 18
4.2 REFERENCE DOCUMENTS ................................................................................. 18
4.3 ASSOCIATED DOCUMENTS ................................................................................ 18
5. APPENDICES ......................................................................................................... 18

QMS
VERSION: 1.0 DATE: 07/06/2017
1. Purpose and Scope

The purpose of this document is to define the control of Signalling, Train Control, and Train Information
Systems Drawings within the Signalling and Operational Systems office.
This document applies to the process, which shall be followed for control and approval of in-house design
drawings. It describes how drawings are created / updated, the controls on such updating and their issue for
use. It includes:
1. Signalling arrangements
2. Train notice drawings
3. Level crossing locality plans
4. Local panels
5. Mechanical interlocking diagrams
6. Points layouts
7. Mechanical devices
8. Cable route plans
9. Control tables
10. Signalling circuits
11. Standard circuits
12. Train Control and Real Time systems
13. ATP Transponder Allocation Diagrams

QMS
VERSION: 1.0 DATE: 07/06/2017
2. Process Flowchart
2.1 Flow of Drawings for New Business
New Business Design Production
Request issue
of drawings for Drawings produced
scoping
Drawings
marked up for
proposal Drawings returned to
Design Production
Manager for drafting
Copy existing
Drawing check drawings to Working
directory for drafting
Transfer drawings to
Pending directory if
File hard copy Future Work
OR
Leave in Working if
project is certain

QMS
VERSION: 1.0 DATE: 07/06/2017
2.2 Flow of Drawings during Major or Complex Design
Team Leader Design

Project Designer: Request Production
Approved issue of drawings for (TLDP)
design
Team Leader Design

Designer Production for drafting
Resolve priority/staging
Client
with client
For Multiple Projects

Assign required drawings from
Current area to Working state
Advise of design
sequence
Alter existing drawing or

Signal Designer for create new drawings
checking changes
Checked Drawing for

passing
Designed/check/pass drawing for

approval by Engineering Delivery
Manager
TLDP for electronic insertion of

Technical Co-ordinator
signatures if appropriate
Plot or photocopy
required copies
Orig signed Electronic Drgs

Prep of
- Copy hung changed to
transmittal
in WIP Construction state
Recipient

QMS
VERSION: 1.0 DATE: 07/06/2017
2.3 Flow of Drawings during Minor Design
Project
Coordinator
Team Leader Design

Production
Design Drafter
Team Leader Design

Production
Engineer Design check
Checked drawing for

passing
Designed/check/pass drawing for

approval by Engineering Delivery
Manager
TLDP for electronic insertion of

Project Co-ordinator
signatures if appropriate
Plot or photocopy
required copies
Orig signed Electronic Drgs

Prep of
- Copy hung changed to
transmittal
in WIP Construction state
Recipient

QMS
VERSION: 1.0 DATE: 07/06/2017
2.4 Flow of Drawings after Construction
Test copy returned

Office copy
from site
Register return of test

copy
Any issues arising

Design Checking referred to Team
Leader Design
Production
Team Leader Design Production
Draft and plot
Drafting check
Prepare transmittal and register
Asset
Issue Maintenance
for
maintenance
Update office copy TN & AS
plans copied
to Xsite
Achieve test copy and signed office copy and
register

QMS
VERSION: 1.0 DATE: 07/06/2017
3. Process Details
3.1 Requirements
3.1.1 Procedure for New Business Drawing
3.1.1.1 Requesting Signalling Drawings for Scoping and Estimating
The Manager New Business shall request the TLDP to issue existing drawings for scoping purposes.
3.1.1.2 Multiple Work

The TLDP shall advise the Manager New Business of any current design or works in progress.
3.1.1.3 Control of Signalling Drawings during the Scoping Process

The Manager New Business shall control drawings during the scoping process. This includes: -
• Drafting Requests; and
• Issue and control of drawings for scoping purposes only
3.1.1.4 Drafting
The Design Production unit have the following responsibilities in relation to drawings:
3.1.1.4.1 Acceptance of Drafting Services Request

The Team Leader Design Production shall accept drafting requests and forward directly to the drafting officer.
3.1.1.4.2 Drafting of Drawings

The drafting officer shall:
a) Copy the current drawings to the working state and create new drawings as necessary,
or assign current drawings to the working state if project is certain;
b) Perform all required changes;
c) Increment the CAD version number by one for each change;
d) Plot the revised drawings;
e) Check the drawings to ensure that only the required changes have been made and that
they have been made completely and accurately;
f) Forward both the superseded and new copies of the drawings to the Manager New
Business.
3.1.1.4.3 ICS Control

The Team Leader Design Production shall, on completion of drafting, checking and scoping, move copied
Drawings to the pending state. Assigned drawings to be left in working for design purposes.
3.1.2 Procedure for Design Drawings

3.1.2.1 Requesting Signalling Drawings for Design
The Project Coordinator (PC) or Technical Coordinator (TC) shall request from the TLDP the issue of drawings
required for design purposes.

QMS
VERSION: 1.0 DATE: 07/06/2017
3.1.2.2 Multiple Work

The TLDP shall advise the Project Coordinator and Technical Coordinator if there is existing work in progress
for the station, section or system. The Project and Technical Coordinators shall consult with the Engineering
Delivery Manager on how to proceed.
The Engineering Delivery Manager together with the Project and Technical Coordinators, shall determine
which of the following courses of action to follow (see Design Alert # 18):-
1. Consolidate the multiple jobs into one job with one Designer
2. Treat the different jobs as separate consecutive jobs where the design of a subsequent set
of modification shall not commence until the As-built drawings for the previous modification
have been checked and issued.
3. Specific approval from the Engineering Delivery Manager shall be sought by submitting a
Design Plan, which deals with the management of all risks associated with the specific
concurrent design/engineering project.
3.1.2.3 Accuracy of Existing Drawings

Unless otherwise satisfied, the Project Coordinator shall take the necessary action to confirm that the existing
drawings accurately portray the signalling infrastructure.
3.1.2.4 Control of Drawings during the Design Process

The Technical Coordinator shall control drawings during the design phase. This includes:
3.1.2.4.1 Requests for Drafting

The Project or Technical Coordinator shall provide the interface between the design team and the TLDP for
requests related to drafting of drawings.
3.1.2.4.2 Returning for Drawing Control and Issue

When drawings are Designed, Checked, Passed and Approved, the Project or Technical Coordinator shall
return the approved copy to the TLDP for control and issue.
3.1.2.4.3 Issue of Drawing for Construction

The Technical Coordinator shall authorise the TLDP to issue drawings for construction.
3.1.2.5 Drafting Services
The Drafting Services unit have the following responsibilities in relation to drawings:
3.1.2.5.1 Acceptance of Drafting Requests

The TLDP shall accept drafting requests and forward directly to the drafting officer.
3.1.2.5.2 Issue of Drawings for Design

The TLDP shall review requests for drawings for design and shall determine if there is any existing work in
progress relating to this request. This will include, but not be limited to:
a) Checking the register of drawings issued for construction;
b) Checking the contents of the working and construction states of the ICS.
If there is existing work in progress, then the TLDP shall return the request to the Technical Coordinator
together with details of the work in progress. (Refer to section 3.1.2.2).
If there is no existing work in progress, the TLDP shall advise the Project or Technical Coordinator and/or issue
drawings for Design.
3.1.2.5.3 Drafting of Drawings

QMS
VERSION: 1.0 DATE: 07/06/2017
When drafting drawings, the Drafting Officer shall:
a) Perform all required changes;
b) Move drawings as required to the working state
c) Increment the CAD version number by one for each change;
d) Plot the revised drawings;
e) CAD check the drawings to ensure that only the required changes have been made and
that they have been made completely and accurately;
f) Return to the Designer; and
g) Forward both the out of date and new copy of the drawings to the Designer
3.1.2.5.4 Issue of Drawings for Construction

When the drawings have been Designed, Checked, Passed and Approved the TLDP shall:
1. Ensure signatures are on all sheets
2. Photocopy construction copies, which must include one copy on Pink paper. The Pink
copy is the Test Copy.
3. The Construction copies may be bulk plotted, in which case signatures are to be inserted
electronically prior to plotting.
4. CAD drawings are to be changed to the construction state.
5. The original signed hard copies are to be filed in the “Works in Progress” cabinet.
6. Prepare appropriate transmittal, listing new, altered or cancelled drawings and enter
details in the drawing control record and forward as requested by the Project or Technical
Coordinator.
3.1.2.5.5 Changes to Issued Design Drawings

When drawing(s) issued for construction require changes to the design, the TLDP shall:
1. Authorise a drafter to change the relevant drawings from the construction state to the
working state;
2. Enter the project sub-description change and increase the version number alphabetically
e.g. 1A to 1B;
3. Carry out the required changes and replot
4. CAD check the drawings to ensure that only the required changes have been made and
5. Transfer the necessary Title Block signatures in accordance with section 3.1.2.5.4.
6. Re-issue the drawings for construction in accordance with section 3.1.2.5.4.
3.1.2.5.6 Multiple Staging for Design Drawings

For multiple staging of design works, the TLDP shall authorise the Drafter to revise the relevant drawings from
the construction state to the working state.
The Drafting Officer shall:

QMS
VERSION: 1.0 DATE: 07/06/2017
1. Carry out the required changes and replot;
2. CAD check the drawings to ensure that only the required changes have been made and
3. Ensure that the changes for each stage are coloured in accordance with Circuit
Modification Mark-ups;
4. Transfer the necessary Title Block signatures in accordance with section 3.1.2.5.4; and the
drawings are reissued in accordance with section 3.1.2.5.4.
3.1.2.6 As-Built Process
3.1.2.6.1 Return of As Constructed Drawings

The Project or Technical Coordinator shall ensure that the pink (Test copies) are returned to the TLDP within
a timeframe as agreed in the Project Program.
3.1.2.6.2 Design Checking

The TLDP shall retrieve the Office Copy on receipt of the Test Copy and forward both copies to the Designer
for design checking (audit of site changes). Unaccepted modifications shall be addressed through the
Engineering Delivery Manager.
If the audit check is successful, the design checker shall complete the Design Check column of the Title Block
on the Test Copy by recording their initials and the initials of their organisation (optional for SAOS officers) on
the first line and the date on the second line. If there are no modifications made to a drawing sheet after issue,
then “NA” may be entered in the Design Check column for that sheet.
The Office and Test copy shall be returned to the PC or TC.
3.1.2.6.3 Request to Update As-Builts

The Project or Technical Coordinator shall forward the Test Copy to the TLDP for updating of the drawing and
subsequent issue. The Test Copies shall be forwarded to the Drafter for updating.
3.1.2.6.4 Drafting of As-Builts

On receipt of the Test Copy, the Drafter shall:
1. Change the relevant drawings from the construction state to the working state;
2. Remove any sub-description (design changes) subsequent to the original project
description, from the Title Block and insert the initials of the Designer, Checker and
Passer of the latest sub-description, in the original project description. The version
number shall be reset to a single numeral e.g. 2A to 2;
3. Carry out the required changes and provide the checking format as directed; and
4. Where practical, redraw tracings on to CAD or alter the tracing originals.
3.1.2.6.5 As-Built Check

The TLDP shall ensure that As Built drawings are checked to verify that the drafting is correct. As Built checking
may be carried out on a check plot, lap top computer or by red lining on the CAD system.
Any sheets with extensive site modifications are to be counter-checked by designer.
When the As-Built drawings are successfully CAD checked, the CAD checker shall complete the cad checked
column of the Title Block on the pink (Test Copy) by recording their initials and the initials of their organisation
(optional for SAOS officers) on the first line and the date on the second line.
3.1.2.6.6 As-Built Drawing Control

The TLDP shall authorise the electronic entry of the cad checked details and plotting. The TLDP shall Release
the drawings from the working state to the current state. The ICS system will automatically archive the
superseded current and construction states. The pink Test Copy shall be archived in accordance with
Storage and Archiving of Design and Testing Documentation P.07.2210.01.

QMS
VERSION: 1.0 DATE: 07/06/2017
3.1.2.6.7 Issue of As-Built Drawings

When the As-Built drawings are complete, the TLDP shall:
1. Prepare transmittals and forward copies to Asset Maintenance;
2. Update the drawing control record; and
3. Update the Office Copy
3.1.2.6.8 Issue of Drawings to Contractors for Design
3.1.2.6.8.1 ICS Control for Issue

The TLDP shall change drawings to the contract state.
From the contract state drawings are issued by Email, Floppy Disc or CD.
3.1.2.6.8.2 ICS Control for Return

Due to ICS software, the following process takes place:
1. Move drawings from the contract state to working
2. Release drawings to the main area
3. Manually superseded drawings from the main area of the ICS
4. Down load returned drawings into the working area
5. Release drawings to the main area.
3.1.3 Procedure for Redrawing Existing Designs

3.1.3.1 Drafting
The Drafting Services unit shall have the following responsibilities in relation to redrawing existing designs
(usually film media).
1. Redraw existing drawings on CAD using the latest format
2. Check the new drawings
3. Submitting any drawing suspected of being incorrect to the Engineering Delivery Manager
for Design Checking
4. Ensuring redrawn drawings can be identified by entering “Redrawn from the Original” into
the description field in the title block
3.1.3.2 Signing
3.1.3.2.1 Design of Drawings

Non-applicable. When the drawings are complete, the Drafter shall enter NA in the design column of the Title
Block. The date is not required.
3.1.3.2.2 Checking of Drawings

When drawings are successfully CAD checked, the CAD checking officer shall complete the check column of
the Title Block by recording their initials and the initials of their organisation (optional for RSS officers) on the
first line and the date on the second line.
The CAD checking officer shall return the drawings to the TLDP.

QMS
VERSION: 1.0 DATE: 07/06/2017
3.1.3.2.3 Passing of Drawings

Non-applicable. When the drawing is complete, the Drafter shall enter NA in the passed column of the Title
Block. The date is not required.
3.1.3.2.4 Approval of Drawings

When the drawings are successfully CAD checked, the TLDP shall submit the drawings to the relevant Line
Manager or Engineer for approval.
3.1.3.2.5 Superseded Drawings

Superseded drawings are to be registered and archived.
3.1.4 Procedure for Standard and Mechanical Drawings

The procedures for standard and mechanical drawings are as shown in Section 3 except that DESIGN
CHECKING and CAD CHECKING are not required.
3.1.5 Procedure for Non-Design Changes to Drawings

Minor documentation changes to existing drawings in the current state can only be made by the TLDP or
nominated Drafter by:
1. Moving current drawings to the working state
2. Making only the required modifications
3. Increment the version number by one
4. Moving the drawing to the current state

Changes can only be carried out on a computer authorised by the TLDP.
3.1.6 Version Control of Drawing

The following is to be read in conjunction with Configuration Management P.07.1200.02.
3.1.6.1 Version Control Mechanisms

Three mechanisms are used in combination to uniquely identify any version of a drawing at any time. The
mechanisms are: -
1. Title Block Description (number + alpha and text)
2. Version number (number + alpha)
3. CAD version number (3 digit number)

When new work is commenced on a drawing, the Drafter shall select required drawings from the current state
and move them to the working state.

QMS
VERSION: 1.0 DATE: 07/06/2017
The drafter shall update the Title Block Description on the next available line with the next sequential number
and a text description of the work and alter the Version number to match that shown in the title block. The CAD
version number shall be reset to 001 for the first round of alterations. E.g.: -
No. DE 64
Description
SHEET
NUMBER
103
VERSION
2A
001
2A
Straight Rd. LX
1
Original
3.1.6.2 Minor Changes

As the design process progresses, further alterations to the drawing may be necessary to correct drafting,
documentation or design errors. When these are required, the Drafter shall increment the CAD version number
by one every time the drawing is returned for updating. E.g.: -
(changes to termination numbers)
No. DE 64
Description
SHEET
NUMBER
103
VERSION
2A
002
2A
Straight Rd. LX
1
Original

QMS
VERSION: 1.0 DATE: 07/06/2017
(relay name corrected)
No. DE 64
Description
SHEET
NUMBER
103
VERSION
2A
003
2A
Straight Rd. LX
1
Original
3.1.6.3 Major Changes

If a significant change to the design is required (e.g. speed increase in a level crossing design), the Technical
Coordinator shall advise the Drafter of the nature of the design change, The Drafter shall add the new sub-
description to the next spare row above and add a sub-description letter to the Description number. The CAD
version # shall be reset to 001. e.g.: -
No. DE 64
Description
SHEET
NUMBER
103
2B VERSION
Speed increase to 100kph 2B
001
2A
Straight Rd. LX
1
Original
Each major change shall be shown and shall receive the next sequential sub-description letter. E.g.: -

QMS
VERSION: 1.0 DATE: 07/06/2017
(convert to half booms)
No. DE 64
Description
SHEET
2C NUMBER
Convert to half booms
103
2B VERSION
Speed increase to 100 kph 2C
001
2A
Straight Rd. LX
1
Original
3.1.6.4 Final Version

Once the As-builts are ready to be issued, the Drafter shall remove any sub-description (design changes)
subsequent to the original new project description, from the Title Block and insert the initials of the Designer,
Checker and Passer of the latest sub-description, in the original project description. The version number shall
be re-set to a single numeral (e.g. reset from 2A to 2) and the CAD version number shall be reset to 001. E.g.:
-
No. DE 64
Description
SHEET
NUMBER
103
VERSION
2 2
Straight Rd. LX 001
1
Original
3.1.7 Drafting Request Form

See Drafting Request Form F.07.4212.01.

QMS
VERSION: 1.0 DATE: 07/06/2017
4. General Information
4.1 Definitions and Responsibilities
The following definitions and responsibilities apply throughout this document:
TERM DEFINITION/RESPONSIBILITY
Manager
The Manager Signalling and Operational Systems has
Signalling and
responsibility and authority for determining the requirements of
Operational
this document.
Systems
The designated Line Mangers are responsible for ensuring the
Line Managers
implementation of, and adherence to, this procedure.
TLDP Team Leader Design Production
4.2 Reference Documents

Nil.
4.3 Associated Documents

The following documents shall be used in conjunction with this document:
DOCUMENT TITLE DOCUMENT NO.
Drawing Mark-ups P.300.8.73.015
Configuration Management P.300.8.73.007
5. Appendices
Nil.


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QMS

DOCUMENT NUMBER: P.300.8.73.017

Copyright © Aurizon UNCONTROLLED COPY WHEN TRANSMITTED OR PRINTED PAGE 1 OF 18

Document Review History

1.0 07/06/2017 First issue in QMS 6

Engineering Leader Process Owner Email 7/06/2017

Principal Engineer Authorising Manager Email 7/06/2017

Copyright © Aurizon UNCONTROLLED COPY WHEN TRANSMITTED OR PRINTED PAGE 2 OF 18

Copyright © Aurizon UNCONTROLLED COPY WHEN TRANSMITTED OR PRINTED PAGE 3 OF 18

1. Purpose and Scope

2. Train notice drawings

3. Level crossing locality plans

5. Mechanical interlocking diagrams

8. Cable route plans

10. Signalling circuits

11. Standard circuits

12. Train Control and Real Time systems

13. ATP Transponder Allocation Diagrams

Copyright © Aurizon UNCONTROLLED COPY WHEN TRANSMITTED OR PRINTED PAGE 4 OF 18

New Business Design Production

Copyright © Aurizon UNCONTROLLED COPY WHEN TRANSMITTED OR PRINTED PAGE 5 OF 18

2.2 Flow of Drawings during Major or Complex Design

Team Leader Design

Team Leader Design

For Multiple Projects

Alter existing drawing or

Checked Drawing for

Designed/check/pass drawing for

TLDP for electronic insertion of

Orig signed Electronic Drgs

Copyright © Aurizon UNCONTROLLED COPY WHEN TRANSMITTED OR PRINTED PAGE 6 OF 18

2.3 Flow of Drawings during Minor Design

Team Leader Design

Team Leader Design

Checked drawing for

Designed/check/pass drawing for

TLDP for electronic insertion of

Orig signed Electronic Drgs

Copyright © Aurizon UNCONTROLLED COPY WHEN TRANSMITTED OR PRINTED PAGE 7 OF 18

2.4 Flow of Drawings after Construction

Test copy returned

Register return of test

Any issues arising

Team Leader Design Production

Draft and plot

Prepare transmittal and register

Copyright © Aurizon UNCONTROLLED COPY WHEN TRANSMITTED OR PRINTED PAGE 8 OF 18

3.1.1.2 Multiple Work

3.1.1.3 Control of Signalling Drawings during the Scoping Process

• Drafting Requests; and

• Issue and control of drawings for scoping purposes only

3.1.1.4.1 Acceptance of Drafting Services Request

3.1.1.4.2 Drafting of Drawings

b) Perform all required changes;

c) Increment the CAD version number by one for each change;

d) Plot the revised drawings;

3.1.1.4.3 ICS Control

3.1.2 Procedure for Design Drawings

Copyright © Aurizon UNCONTROLLED COPY WHEN TRANSMITTED OR PRINTED PAGE 9 OF 18

3.1.2.2 Multiple Work

3.1.2.3 Accuracy of Existing Drawings

3.1.2.4 Control of Drawings during the Design Process

3.1.2.4.1 Requests for Drafting

3.1.2.4.2 Returning for Drawing Control and Issue