Section 4

RECORDS AND REPORTS

Records of activities and of pertinent event are maintained by the Plant Incharge, with the
assistance of his subordinates for historical needs; to lead improvements in operation
procedures; and sometimes as evidence either as plaintiff or defendant. All the reports
prepared either as daily basis or at any other time interval, needs to be reflected in
summarized form in the annual reports.

The annual report may include the following:

1. Total expenditure for the operation of plant

2. Population served (if applicable)
3. Summarized annual data for at least previous two years
4. Description of capacity of works such as pumping stations, plants and transmission main
5. Records of improvements, changes etc.

Specimens of reports are given in Tables 4.1 and 4.2.

TABLE 4.1
Daily Report
Sr. Item Quantity
No.
1 Raw water received at Distribution Chamber, (cu.ft) cu.m
2 Treated water received at Clear Water Tank, (cu.ft) cu.m
3 Water pumped to Service Area, (cu.ft) cu.m
4 Water supplied to Service Area, (cu.ft) cu.m
5 Water supplied to Plant Area, (cu.ft) cu.m
6 Raw water quality
7 Treated water quality
8 Water turbidity going into filter beds.
9 Alum dosing, mg/l
Chlorine dosing, mg/l
10
 Distribution Chamber (if required)
 Clear Water Tank
11 Quantity of Alum used, kg
Quantity of Chlorine used, kg
12
Washing of filter beds
13 Maintenance work
14
Residual chlorine
15 Water level in canal
16

4-1
17 Pumping Operation (No. of hours)
i. Raw Water Pumps
 Pump No. 1
 Pump No. 2
……..
….….
ii. High Lift Pumps
 Pump No. 1
 Pump No. 2
……..
….….
iii. Pumps of Service Area
a) Location 1
 Pump No. 1
 Pump No. 2
……..
….….
b) Location 2
 Pump No. 1
 Pump No. 2
……..
….….
c) Location 3
 Pump No. 1
 Pump No. 2
……..
….….
iv. Other Pumps
……..
18 Important event

Signature:

Date: __________________

Name: _________________

Designation: ____________

4-2
 TABLE 4.2

Monthly/Annual Report
Sr.
Item Quantity / Amount
No.
1 Total quantity of raw water received at Distribution Chamber
Total quantity of treated water pumped from High Lift
2
Pump Station
3 Total quantity of treated water supplied to the Service Area
Total quantity of treated water used in the premises of Plant
4
Area
5 Raw water charges paid, Rs. (if applicable)
6 Power supply cost paid, Rs.
7 Quantities of Chemicals used
8 Cost of Chemicals used
9 Staff salaries paid, Rs.
10 Direct cost (office supplies, Vehicles, Laboratory, etc.), Rs.
11 Miscellaneous costs, Rs.
12 Cost of repaired works ,along with description of works
Cost of replacement, along with description of replaced
13
items
14 Total expenditure, Rs.
15 Departmental charges
16 Until cost of water, Rs/Cu.m
17 Visits of dignitaries
18 Any significant event
19 Quantity of silt removed from Silt Removal Tanks
20 Quantity of Sludge removed from Sludge Lagoons

Signature:

Date: __________________

4-3
 Name: _________________

Designation: ____________

4-4