Letter Type

Letters are generally classified into three, namely personal letters, official letters, and
commercial letters when viewed in terms of form, content, and language. Whereas if it is
classified based on usage it can be divided into three, namely personal letters, official
letters, and official letters.

Personal letter
Personal letters are letters that are used for personal gain. Letters can be a correspondence
among friends or family. The characteristics of a personal letter are:

1. Do not use letterhead

2. There is no letter number
3. Opening greetings and conclusions vary
4. Use of free language, according to the wishes of the author
5. Free letter format

Official letter
An official letter is a letter used for official purposes, both individuals, agencies, and
organizations; for example invitations, circulars, and notices. Characteristics of official
letters:

1. Using letterhead if issued by the organization

2. There are letter numbers, attachments, and subject matter
3. Use the usual opening and closing greetings
4. Use of various official languages
5. Include a stamp or stamp from an official institution
6. There are standard format rules Official mail sections:
· Head / letterhead
Letterhead consists of:
1. Name of agency / institution, written in uppercase / uppercase letters.
2. Address of agency / institution, written in variations of uppercase and lowercase letters
3. Logo of agency / institution
· Letter number, which is the order of letters sent
· Attachment, containing other sheets included in addition to the letter
· Things, in the form of an outline of the contents of the letter
· Date of letter (the writing on the right is parallel to the letter number)
· Address addressed (do not use words)
· Opening / greeting opening (ending in comma)
· Content of letter

The description of the contents in the form of a description of the day, date, time, place, etc.
is written in lowercase letters, except writing based on enhanced spelling (EYD) must adjust.
· Cover letter
Cover letter, contains:
1. closing greetings
2. position
3. signature
4. name (usually accompanied by employee master number or NIP)
· Copies of letters, in the form of inclusion / notification to superiors about the existence of
an activity

Trade letter
Commercial letters are used for entities that conduct commercial business activities such as
industry and business services. This letter is very useful in building relationships with outside
parties so that it must be arranged properly. A commercial letter consists of a sale and
purchase letter, receipts, and trade; and can be divided into internal trade letters and
external trade letters. One example of a commercial letter is an offer letter and collection
letter.

Service Letter
Official letters are used for the benefit of formal work such as official offices and office tasks.
This letter is important in managing administration in an agency. The function of official
letters is as written proof documents, reminders relating to their functions with archives,
historical evidence of agency developments, and work guidelines in the form of decrees and
instructions. Characteristics of official letters:
1. Using letterhead and the agency or institution concerned
2. Using letter numbers, attachments, and subject matter
3. Using standard opening and closing greetings
4. Using standard language or official variety
5. Using an agency stamp or stamp or letter-making office
6. Format of certain letters

Application letter
A job application letter is a letter made and sent by someone who wants to work in an
office, company or certain agency. Job application includes official or official letters.
Therefore, there are certain rules that must be considered in writing. In general, letters have
sections like the following:
· Headmaster
· Place and date of letter making
· Reference number
· Appendix
· Things or things
· Destination address
· Greetings
· The contents of the letter are divided into three main parts, namely:
1. opening paragraph
2. fill in the letter
3. closing paragraph
· Closing
· Bright signature and name

Ramadhan Dian Syahputra

Tuasan Street

Medan, Indonesia, 20222

061-8785357

Ramadhan14@ijk.co.id

Monday, 19 November 2019

PT Indah Jaya Kusuma Tbk

Pengadilan Street

Medan, Indonesia, 20236

Dear Mr Farhan;

Greetings!

On behalf of PT Indah Jaya Kusuma ,Tbk, I would like to thank you for working with us, and
for providing services for the business. We highly appreciate the services that your team has
provided our company, to help up run things smoothly and to get our own business going.

We are very grateful to you because the products you provide to us are very good, we plan
to order with your company again

We look forward to a continued professional relationship with your company’s services over
time. I am looking forward to scheduling a meeting with you regarding new business
opportunities that will require your services again in the near future.

It has been our pleasure doing business with you. May you have a wonderful day ahead.

Best Regards,

Ramadhan Dian Syahputra

Ramadhan Dian Syahputa

Apt 56B, Whitehaven Mansions,

SandhurstSq, London

April 15, 2017

John Doe

35 Fuller Place, Brooklyn

New York, 11215

Dear John,

Congratulations finally on graduation! The best wishes for your father and
congratulations for your mother, or is it the other way around? However, I apologize to
you and your parents because I cannot be on your big day.

I really want to attend your graduation, but unfortunately, I was advised not to get on a
plane by my doctor - it was not at all safe for my current situation, not even for my best
friend. Even though it's sad, I think you will agree that ensuring your graduation for
your future.

I really wish I could be there for you. I'm sure you are the happiest person on the planet
right now. After all, I send a graduation gift to you that will arrive in a few weeks. And I
will see you in summer as planned.

Anyway, hopefully after your graduation all of your dreams are achieved

All the Best,

Ramadhan Dian Syahputa