Resume Management System

Version 1.0.0

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Contents
1.0 Introduction..........................................................................................................................3
2.0 System Summary Guide........................................................................................................4
3.0 System Detail Guide..............................................................................................................5
3.1 Admin Login.......................................................................................................................5
3.2 Dashboard.........................................................................................................................7
3.3 Template List.....................................................................................................................8
3.3.1 Template Create................................................................................................................9
3.3.1.1 Type List...........................................................................................................................14
3.3.2 Template View................................................................................................................28
3.3.3 Template Edit..................................................................................................................29
3.3.4 Template Delete..............................................................................................................45
3.3.5 Template Search..............................................................................................................47
3.4 Applicant List...................................................................................................................53
3.4.1 Search Template Detail...................................................................................................53
3.4.2 Status Change For Applicants.........................................................................................55
3.4.3 Search Applicant.............................................................................................................57
3.4.4 Applicant View................................................................................................................60
3.4.5 Applicant File Download.................................................................................................61
3.4.6 Excel Download...............................................................................................................62
3.4.7 Applicant Delete..............................................................................................................63
3.5 Logout..............................................................................................................................65
3.6 User Login........................................................................................................................66
3.6.1 Login with Verification Code...........................................................................................67
3.7 User Applicant Form........................................................................................................68
3.7.1 User Create......................................................................................................................68
3.7.2 User Update....................................................................................................................70

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1.0 Introduction
Welcome to our Resume Management System. This user guide is designed to provide
documentation for people who will use our System on a day –to –day basis.
 Cloud services provided by Brycen Myanmar Co., Ltd
 Can quickly and easily create resume form, manage templates in template
dashboard and provides shareable interactive form link to applicants to get
information and then manage applicants in applicant dashboard.
 Easy to read individual request form lists. Intuitive you interface and experience
 Can offer “Customization” to our customers in order to meet their company’s
rules and policy.
 If there is any requirement in use of Resume Management System App, please
contact us to +959 44262 9736, 959 2690 17869, 959 4599 43645 within office
hour Mon to Fri 9:00 ~ 17:00.

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2.0 System Summary Guide
 Admin Login –Login with admin account
 Dashboard– To check statistics of applicants in each state of the interview process
and the total number of active templates.
 Template List
 Template Create – To create new resume template
 Type List – Describe all types for creating template
 Template View – To view the details of each template
 Template Edit – To edit template content
 Template Delete – To delete the whole template
 Template Search – To search template in the template list
 Applicant List
 Search Template Detail- To see all created template forms in a list
 Status Change- To change applicant's status.
 Search Applicant- To search applicants in different methods.
 Applicant View- To see applicant information as a PDF form.
 Applicant File Download- To download uploaded applicant file.
 Excel Download- To download applicant data as an excel file.
 Applicant Delete- To delete applicant
 User Login – Login with your email
 Login with Verification Code – you must login with passcode as your email
passcode
 User Applicant Form
 User Create– To create user information
 User Update – To update user information

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3.0 System Detail Guide
3.1 Admin Login

1. You must fill Admin User ID.

2. You must fill Password.
3. Click [Sign In] Button.
If login information is wrong, you will see the message “Login ID or Password is
incorrect!”
If you do not fill any required field, you will see the message “Please fill Login ID!
Please fill Password!”
If login process is successful, you will reach Dashboard page of the system.

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 If your device does not open the internet and connect the internet, the system will be
loading. While Loading, you can’t login in to Resume Management System. So, you have
to need to do refresh the login page and login in again.

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3.2 Dashboard

The dashboard shows statistics of applicants in each state of the interview process and the
total number of active templates.
1. Show the number of applicants in Pending stage.
2. Show the number of applicants in Processing stage.
3. Show the number of applicants in Success stage.
4. Show the total number of active templates.
5. Show the total number of inactive template.
6. Show the total number of created template.
7. Click [Applicant List] to go to Applicant List page.
8. Click [Template List] to go to Template List page.
9. Click [Logout] to logout of this web page and you will reach to Admin Login page.

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3.3 Template List

1. Click [Create Resume Template] button, it goes to the Create Template Page.
2. Click [View] button, it goes to the Template View Page.
3. Click [Edit] button, it goes to the Template Update Page.
4. Click [Delete] button, it actions to Delete.
5. Click [Active] button, it actions to Active.
 If the active is changed to inactive, the template will be inactive and can’t use for
User.
 If the inactive is changed to active, the template will be active and can use again.
6. Searching the template with name.
7. Searching the template with active or inactive.
8. Click [Last Page] button, it goes to the Last Page of Template List.
9. Click [First Page] button, it goes to the First Page of Template List.
10. Click the Greater Number Buttons, it goes to the Next Page of Template List.
11. Click the Less Number Buttons, it goes to the Previous Page of Template List.

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3.3.1 Template Create

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1. Click [Create Resume Template] button. It goes to Template Create Form.
2. You must fill the Title.
3. Click [Add More Information] button. It’s going to add more information for
Template.
4. Click [User Guide] button. It shows User Guide for New Resume Create.
5. Close button of User Guide for New Resume Create.

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1. You must fill the Template Title.
2. Click [Add More Information] button, it is to add information of the Template.
3. Click [Select Template Filed Label Type] button, it shows the all kind of Data Type.
4. You must fill the Template Field Label.
5. Click [Select Template Filed Label Type] and select one type that should match with
Template Field Label.
6. It is the require field check for the Template of each Template Field Label which is
needed must fill for Template Field Label.
7. Click [Add] button, it added to the create Template Form.
8. Click [Cancel] button, it will close the Field Information.
9. Click each [Edit] button, it will edit the each of the Field Information.
10. Click each [Delete] button, it will delete the each of the Field Information.
11. Click [Done] button, New Template will create and show successful message.
12. Click [Add More Information] button, it is to add the more information of the
Template.
13. Requirement status which must needed to fill while the applicant is applying the
Template.
14. If the template is created with the name existing in the template list, it will show
“The Template Title is already exist”.

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3.3.1.1 Type List
Data List

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1. You must fill the Template Field Label.
2. You must select one kind of the information.
3. Click [+] button, Added the Field Label.
4. Click [-] button, Reduce the Field Label.
5. Require Field for each Field Label.
6. Click [Add] button, it added to the create Template Form and if create with no field,
show the require message.
7. Click [Cancel] button, it will close the Field Information.
8. You must fill the Field Label.

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Multiple Choice

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Multiple Choice with None Statement

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Multiple Choice with A~Z Statement

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Multiple Choice with 1~10 Statement

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1. You must fill the Template Field level.
2. You must select one kind of information.
3. Click [+] button, Added the Field Label.
4. Click [-] button, Reduce the Field Label.
5. Require field for each Field Label.
6. Click [Add] button, it added to the create Template Form and if create with no field,
show the require message.
7. Click [Cancel] button, it will close the Field Information.
8. You must fill the Field Label.
9. When your fields don’t need to choose level statement. Choose the None
Statement.
10. When your fields need to choose level statement that is related with A~Z statement.
Choose the A~Z Statement.
11. You must text only number between A to Z.
12. When your fields need to choose level statement that is related with 1~10
statement. Choose the 1~10 Statement.
13. You must text only number between 1 to 10 with floating number.
14. When your fields need to choose level statement that is related with level
statement. Choose the Beginner, Intermediate and Advanced Statement.

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Single Choice

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1. You must fill the Template field level.
2. You must select on kind of the information.
3. Click [+] button, Added the Field Label.
4. Click [-] button, Reduce the Field Label.
5. Require Filed for each Field Label.
6. Click [Add] button, it added to the create Template Form and if create with no field,
show the require message.
7. Click [Cancel] button, it will close the Field Information.
8. You must fill the Field Label.

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TextBox

1. You must fill the Template field level.

2. You must select on kind of the information.
3. Click [Add] button, it added to the create Template Form and if create with no field,
show the require message.
4. Click [Cancel] button, Close the Field Label.
5. Require Filed for each Field Label.

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Comment Box

1. You must fill the Template field level.

2. You must select on kind of the information.
3. Click [Add] button, it added to the create Template Form and if create with no field,
show the require message.
4. Click [Cancel] button, Close the Field Label.
5. Require Filed for each Field Label.

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Date Time

1. You must fill the Template field level.

2. You must select on kind of the information.
3. Click [Add] button, it added to the create Template Form and if create with no field,
show the require message.
4. Click [Cancel] button, Close the Field Label.
5. Require Filed for each Field Label.

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Attach File

1. You must fill the Template field level.

2. You must select on kind of the information.
3. Click [Add] button, it added to the create Template Form and if create with no field,
show the require message.
4. Click [Cancel] button, Close the Field Label.
5. Require Filed for each Field Label.

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Profile Image

1. You must fill the Template field level.

2. You must select on kind of the information.
3. Click [Add] button, it added to the create Template Form and if create with no field,
show the require message.
4. Click [Cancel] button, Close the Field Label.
5. Require Filed for each Field Label.

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3.3.2 Template View

1. Close button of View Template.

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3.3.3 Template Edit

1. You can click [Edit] button to reach Template Edit page and then, review the created
template’s information and edit content as you want.

 If the template was deleted by other users on the time of clicking ‘Edit’ button, the
system will show the error message that ‘This template is already deleted and does
not exist’ and the deleted template will be removed from the list.

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Template Edit Page

1. When you reach Template Edit page, you can see template’s heading fields of the
chosen template and edit them.

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2. Show user guide modal box explaining about each of template heading field type.
(Textbox, Comment Box, Single Choice, Data List, Multiple Choice, Attach File, Profile
Image, Date Time)
3. Type the template title you want to change.
- Do not allow same template title with the other templates.
4. When you click [Edit] button, the modal box of chosen heading field will appear to
edit the heading content.
5. Click [Delete] button to remove the chosen heading field.
6. Add more heading fields when you click [Add More Information].
7. Click [Done] to save current changes in that template and then, layout modal box
will appear.

2. User Guide For New Resume Create

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4. Heading Field Edit Modal box

1. Type heading field label you wish to change.

- do not allow duplicate heading field label.
2. Show current heading field type and when you click that dropdown, you can change
to other heading types. (Textbox, Comment Box, Single Choice, Data List, Multiple
Choice, Attach File, Profile Image, Date Time)
3. Change that heading field to the states that it is required or not.
4. To dismiss the modal box or discard the changes and return to Template Edit page.
5. After all changes is done, click [Update] button to save for that heading field and
then the modal will disappear and return to Template Edit page.

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Updating Heading Fields Examples (Textbox, Comment Box, Date Time, File
and Image)

1. Updating Heading Field ‘Name’ (Heading Type – Textbox)

1. ‘Name’ heading field is updated its heading name to ‘Full Name’

2. Mark it as a required field.
3. It can also be changed to other heading types.

After the changes are made, the heading field will become like in the following picture.

2. Updating Heading Field ‘Address’ (Heading Type – Textbox)

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 1. ‘Address’ heading field is updated its heading name to ‘Current Address’
2. Change its heading type to ’Comment Box’.

After the changes are made, the heading field will become like in the following picture.

3. Updating Heading Field ‘Date Of Birth’ (Heading Type – Date Time)

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4. Updating Heading Field ‘Applied Positions’ (change ‘Textbox’ to ‘DataList’)

1. Type subfield labels in the textbox.

- do not allow duplicate subfield label in the same heading field.
2. Add more subfields by clicking [+] button.
3. Click [-] button to remove unwanted subfields.
- if you remove all subfield using [-] button, system will alert ‘This template field label
type needs at least one subfield label!' message.
After the changes are made, the heading field will become like in the following picture.

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5. Updating Heading Field ‘Applied Positions’ (change ‘Textbox’ to ‘Single Choice’)

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6. Updating Heading Field ‘Applied Positions & Experience Level’ (change ‘Textbox’ to
‘Multiple Choice’)

Multiple Choice has subfields and also include levels to rate specific level on each of the
subfield.
1. Choose radio buttons to specify level for the heading field.
- choosing ‘none’ will not add level to the heading field!
2. Enter number between (1~26) for level A~Z and (1~10) for level 1-10 to specify the
number of levels in heading field.
- do not need to specify number of levels for (Beginner, Intermediate, Advanced)
level!
After the heading field is updated, it will be displayed like in the following pictures.

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- Update other level types of updated heading field ‘Applied Position & Experience Level’

- choosing level ‘none’ and when it is updated,

- choosing level alphabet (A~Z),

- choosing level (Beginner, Intermediate, Advanced),

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7. Updating Heading Field ‘Expertise’ (change ‘Multiple Choice’ to ‘DataList’)

Heading Field ‘Expertise’

Changing to DataList,

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  Changing from Multiple Choice to (DataList) heading type will remove levels of old
heading field and add subheadings of updated heading.
8. Updating Heading Field ‘Expertise’ (change ‘Multiple Choice’ to ‘Single Choice’)

Changing to Single Choice,

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  Changing from Multiple Choice to (Single Choice) heading type will also remove
levels of old heading field and add subheadings of updated heading.

Adding More Heading Fields

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 1. You can click [+ Add More Information] to add new heading fields and the heading
field modal box will pop-up shown in the following picture.

Adding contents for the new heading field,

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 1. After adding contents, click [+ Add] button to add to the heading field list.

New heading is added to the heading field list shown in the following picture.

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After all the changes are made, click [Done] button to save the changes and the system will
show up the Layout modal box already selecting the layout chosen when the template was
created.

Current layout of that template.

1. Choose other layouts by clicking on the image in the modal box

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2. Click [Apply] button to save the selected layout and the confirmation box will appear.

3. Click [Yes, Update It] button to save all the changes made in that template and you
will return back to the Template List page showing success message that ‘Template
Updated Successfully!’.
4. Click [Cancel] to return to Template Edit page and make new changes.

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3.3.4 Template Delete

 In template list, you can delete template that you want to do.

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1. Example, you want to delete No.1 template, click [Delete] button.
2. If you click [Delete] Button, the modal box will ask you to confirm that you really
want to delete or not.
3. If you click [Yes, delete it] button, Template will be deleted and show message
“Successfully Delete!”.
4. If you click [Cancel] button, Template will not be deleted and show the current
template list.

Fig- 3.4.3

5. If the template you want to delete is already used by applicant, you can’t delete it.
 Delete Button will be disabled.

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6. You can delete template at Active Status.
7. If you click [Delete] button of template at Active Status, show confirm box and if you
click [Yes, Delete it] button, Template will be deleted.

8. You can also delete template at InActive Status, too.

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3.3.5 Template Search

 You can search Templates in template list by template name.

1. If you search not typing any template name, all templates in template list will be
executed.

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2. If you search template by template name, all templates that named by your search
will be executed.

3. If the template name you are searching does not exist, the message “Template does
not exist” will be shown.

 You can also search by Status (Active => Template that are still used, InActive =>
Old Template that are not used).

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4. If you search Status by all, all templates in template list will be executed.

5. If you want to search Template that are still active, search by Active Status and
Templates that are Active will be executed.

6. If you search active templates but there is no one, the message “Active Template does
not exist” will show you.

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7. If you want to search Template that are not inactive, search by InActive Status and
Templates that are InActive will be executed.

8. If you search inactive template but there is no one, the message “Inactive Template
does not exist” will show you.

 You can also search Template name with Status.

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9. When you search Template by template name with status, template will be executed
if it exists.

10. If the template you search is exist but not active, the message “This Template is
not Active” will be shown.

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11. If the template you search is exist but not inactive, the message “This Template is
not Inactive” will be shown.

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3.4 Applicant List
3.4.1 Search Template Detail

1. You can see all template forms that have been created in a list.
2. If you choose a template from the list, it will show heading details that template
have.

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3. If you choose any heading, it will show another subheading field box that can type.

4. If the sub-heading that you chose have levels, there will be another field beside sub-
heading field.

 These Template, Heading, Sub-Heading and Level detail will make easy when admin
want to search Applicants.

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3.4.2 Status Change For Applicants

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1. First, you must choose applicant that you want to change status.
2. Click [Status] Button [Processing, Reject, Passed, Fail] at the bottom of the form that
you want to change.
3. You will see the status was changed in status column and you will also see the
success message for the StatusChange at the top.
If you change the status to the status that cannot be change, it’ll show error
message and in this message you will see what can be change to that status.
4. At the bottom of the left side, you will see User Guide for status change and for
more information that what status can change from to what status.
You can see how status change works in the User Guide For Status Change.

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3.4.3 Search Applicant
Applicants can be searched with different ways.
 According to Templates
 According to Status
 According to Headings
 According to Sub-Headings

According to Templates
1. Choose the particular template in “Template Title” dropdown box and click “Search”
Button.
2. Any applicants filled in that template will appear at the “Applicant Lists Data”.
3. If the searched template doesn’t have any applicants, system will show warning
message that “No Applicants In ’Template_Name’ Template!”.

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According to Status
1. Choose the Status you want to search from the Status dropdown box and click
“Search” Button.
2. You’ll see Applicants with the status you chose in the Applicant List Data.
3. If the Status you choose doesn’t have any applicants, system will show error
message “Your search did not match any applicants!”.

 You can also search applicants with both Template and Status.

According to Headings

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 1. Choose a Template and a Heading that you want to search with.
2. According to the heading you chose, you’ll see heading datas and you can search
with it. (Example: if the heading_name is “Name” you can search applicants with
Applicant’s Name in the text box)

According to Sub-Headings
1. If the heading you choose has subheading data, you can search with Sub-Heading. (If
there are level data in the sub-heading you choose, you can also search with Level
Data).

3.4.4 Applicant View

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 1. You can take a look your applicant file by clicking View button in the Applicant Lists
Data.
2. It will show your applicant information that you filled in the template as a PDF form.
3. If the applicant is already deleted, it will show error message “Data is not found!” at
the top of applicant form.

3.4.5 Applicant File Download

1. You can download your uploaded applicant file by clicking File Download button
beside the View button.

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 2. If the download is successful, the success message “Successfully Downloaded!” will
appear at the top of the applicant form.
3. Your downloaded file will be saved as a ZIP file in the Downloads of your current
browser.
4. In downloaded zip file you can see all attachment files you filled. (Example: If you
added 4 attachment files in the form there’ll be 4 files in the downloaded zip file.)
5. If the applicant is already deleted, it will show error message “Data is not found!” at
the top of applicant form.

3.4.6 Excel Download

1. Click “Excel Download” button beside the “Search” button to download your
applicant data as an excel file.

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 2. If your download is successful, there’ll be success message “Successfully
Downloaded!” at the top of the applicant form.
3. Your downloaded file will be saved in the Downloads file of your current browser.
4. When you open downloaded excel file, you will see your applicant data as an Excel
form.
5. If your downloaded file has applicant data with different templates, excel file will
show one sheet for one template_applicant data.
6. If there was no applicant data in the form you want to download, there will be error
message “No Applicants in (Template Name) Template!” at the top of the applicant
form.

3.4.7 Applicant Delete

1. First you must choose an applicant that you want to delete.

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2. Click [Delete] button at the bottom of the applicant form and when you click it you
will see Delete Information filed and click [Yes, delete it] to delete the applicant. If
you don’t want to delete, you can also cancel it with [Cancel] button.
3. If deleting applicant is successful, you will see the message “Successfully Delete!” at
the top of the applicant form and you won’t see that applicant in the form.
4. If the applicant you want to delete was already deleted, error message “Applicant is
already deleted!”.
5. There are some conditions for Applicant Delete Process. You can’t delete if the applicant’s
status is Processing or Success. If you delete the applicant with that status there will be error
message “Applicant with Success or Processing status cannot be deleted” at the top of the
applicant form.

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3.5 Logout

1. Click [Logout] to logout of this web page and you will reach to Admin Login page.

Admin Login Page

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3.6 User Login

1. You must fill Email

2. Click [Sign In] button.
 If your email is invalid, you will see message “Invalid email address!”
 If your email is correct, you will reach Login with verification page.

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3.6.1 Login with Verification Code

1. You must fill Passcode

2. Click [Resend] button.
 Passcode is resent enter your email.
3. Click [Submit] button.
 If your passcode is wrong, you will see the message “Please check your
passcode or email!”.
 If your passcode is correct and this template is not already filled, you will
reach the new applicant page.
 If your passcode is correct and this template is already filled, you can see the
applicant data you have already filled in that form.

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3.7 User Applicant Form
3.7.1 User Create

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1. You must fill Your Name?
2. You select Gender
3. You must fill Your Current Address?
4. You select Skills
 If you check one checkbox or more, you must choose corresponding levels
 If you check one checkbox or more, you do not choose corresponding levels. You
will see error message “Please select your Skills”.
5. You choose Your Hobby
6. You must fill Why Do You Leave Your Last Job?
7. You must fill Your Profile
 The profile image must be jpg, jpeg and png type.
 If the image is not in range and support types, you will see error message “Profile
Image should be in jpg, jpeg, png type!”.
8. You select Date Of Birth
9. You select Certificate Attachment
 The Certificate Attachment file must be pdf, xlsx type and maximum file is 30.
 If Attachment file is not support types and over 30 files, you will see error
message “Attachment should be in pdf, xlsx type!” and “Maximum Attachment
file is 30”.
10. You fill Any Suggestions?
11. Click [Save] button
 If you check Download Resume, pdf file download, show successfully message
and this form data is clear.
 If you do not check Download Resume, pdf file is not download, show
successfully message and this form data is clear.
Note:

 If the field name has (*), you must fill data in this field.
 If you do not fill for this field (*), you will see error messages for this fields (*).

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3.7.2 User Update

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1. You must fill Your Name?
2. You select Gender
3. You must fill Your Current Address?
4. You select Skills
 If you check one checkbox or more, you must choose corresponding levels
 If you check one checkbox or more, you do not choose corresponding levels. You
will see error message “Please select your Skills”.
5. You choose Your Hobby
6. You must fill Why Do You Leave Your Last Job?
7. You must fill Your Profile
 The profile image must be jpg, jpeg and png type.
 If the image is not in range and support types, you will see error message “Profile
Image should be in jpg, jpeg, png type!”.
8. You select Date Of Birth
9. You select Certificate Attachment
 The Certificate Attachment file must be pdf, xlsx type and maximum file is 30.
 If Attachment file is not support types and over 30 files, you will see error
message “Attachment should be in pdf, xlsx type!” and “Maximum Attachment
file is 30”.
10. You must fill Any Suggestions?
11. Click [Update] button
 If you check Download Resume, pdf file download, show update successfully
message and this form data is clear.
 If you do not check Download Resume, pdf file is not download, show update
successfully message and this form data is clear.
Note:

 If the field name has (*), you must fill data in this field.
 If you do not fill for this field (*), you will see error messages for this fields (*).

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