Exam Set for the ADMINISTRATIVE ASSISTANT III (SG9) for MIS

 Why do you want this computer clerk job? (10 points)

o I am comfortable to do computer/ clerical job ever since 2014 I became an IT
minister in our church which are not just related to technicalities but also in
administrative tasks. I also have experienced in clerical job in Philippine
Statistic Authority and Fila Philippines, and I am still confident that I could still
grow in this job, there are things that I could still enhance to excel in this job.

 What challenges are you looking for in this computer clerk position? (10 points)
o Doing the job/task as a team would be challenging since I have to adopt to a
new environment and co-workers.

 How will your administrative skills contribute to the organization? (10 points)
o I am proficient in Microsoft office; I could type approximately 45-60 per
minute with an accuracy of 99-100%. I am also keen to details and error. I also
have some knowledge in computer matters like computer software and
hardware trouble shooting. I could also do graphical designs and web
development but since my job is about administrative clerk. I have knowledge
in any google documents management and email specialist. If there are things
I could help with my job, I could self-study and given by a short time I could
learned it fast.

 If you were to suggest improvement in the current FNRI main website, what will it be
to attract more viewers and engagement from users? (20 points)
o The website itself is user-friendly enough but I guess it lacks blog post that
could invite viewers to the website, and its SEO needs more key words like
when I search in google “nutritious Filipino foods” it will be better if the
website could be seen at the top of google web page. When it comes to
graphical design of the website. I believe in simplicity is beautiful. Using
material-ui/ colors would be best in graphical design since it was the trend
nowadays.
Ability to File (2 points each)

INSTRUCTIONS: Find the answers to the alphabetical and numerical examples shown. Items are
arranged for alphabetical filing by last name, then by first name, from A to Z. Items are
arranged for numerical filing from lowest to highest value.

1. If the names Brian Josten, Francine Johnson, Frank Jones, and Mary Johnston were arranged
for alphabetical filing, the position of the underlined name would be
A. first
B. second
C. third
D. fourth

2. If the names John Marks, Janice Mark, Angela McCauley, and Jocelyn Miners were arranged
for alphabetical filing, the position of the underlined name would be.
A. first
B. second
C. third
D. fourth

3. If the names Joan Park, Jake Pikes, Jackie Palms, and Jason Pice were arranged for
alphabetical filing, the position of the underlined name would be
A. first
B. second
C. third
D. fourth

4. If the names Abigail Romero, Jonathan Ruben, Erica Ross, and George Rolen were arranged
for alphabetical filing, the position of the underlined name would be.
A. first
B. second
C. third
D. fourth

5. If the names Barbara Baker, Bruce Biggins, Bobby Boden, and Brian Bronsen were arranged
for alphabetical filing, the position of the underlined name would be.
A. first
B. second
C. third
D. fourth
6. If the names Jeremy Gulden, Jason Gross, Jaime Gains, and James Gray were arranged for
alphabetical filing, the position of the underlined name would be.
A. first
B. second
C. third
D. fourth

7. If the names Harold Williams, Haley Washington, Helen Wellington, and Howard Woo were
arranged for alphabetical filing, the position of the underlined name would be.
A. first
B. second
C. third
D. fourth

8. If the numerical sequences 6.259, 0.62958, 62.258, and 6.258963 were arranged for
numerical filing, the position of the underlined sequence would be.
A. first
B. second
C. third
D. fourth

9. If the numerical sequences 7.215, 72.15, 721.5, and 7.251 were arranged for numerical
filing, the position of the underlined sequence would be.
A. first
B. second
C. third
D. fourth

10. If the numerical sequences 23.25698, 232.2564, 2.32568, and 0.2351 were arranged for
numerical filing, the position of the underlined sequence would be.
A. first
B. second
C. third
D. fourth

11. If the numerical sequences 859.265, 8.59632, 85.2369, and 859652 were arranged for
numerical filing, the position of the underlined sequence would be.
A. first
B. second
 C. third
D. fourth
12. If the numerical sequences 1.9978, 199.789, 19.9789, and 1997.89 were arranged for
numerical filing, the position of the underlined sequence would be.
A. first
B. second
C. third
D. fourth

13. If the numerical sequences 5.1268, 51.263, 551.258, and 55.258 were arranged for
numerical filing, the position of the underlined sequence would be.
A. first
B. second
C. third
D. fourth

14. If the numerical sequences 658.963, 6.5268, 6.5269, and 65.259 were arranged for
numerical filing, the position of the underlined sequence would be.
A. first
B. second
C. third
D. fourth

15. If the numerical sequences 78.645, 78.653, 79.100, and 7.8645 were arranged for numerical
filing, the position of the underlined sequence would be.
A. first
B. second
C. third
D. fourth

16. Which of the following numbers would the social security number 444-64-4664 be filed
between if using a numerical filing system?
A. 444-46-4040 and 444-64-6644
B. 444-46-4404 and 444-64-4640
C. 444-64-4646 and 444-64-4663
D. 444-64-4666 and 444-64-6446
17. If the names of Dan Perren, Aldo Pierie, Donald Pierotti, and Frank Pierpoint were arranged
for alphabetical filing, what position would Frank Pierpoint be in?
A. First
B. Second
C. Third
D. Fourth

18. A clerk is given an assignment that must be completed accurately and in a timely manner.
How should the clerk initially proceed in this situation?
A. Complete the assignment and immediately submit the work
B. Complete the assignment and verify the work prior to submitting it
C. Complete the assignment and require a co-worker to check the work
D. Complete the assignment and require the supervisor to check the work

Ability to utilize various computer software programs (e.g., word processing, excel, power-
point)
1. A clerk is asked to input data consisting of information such as addresses, phone numbers,
social security numbers, and birth dates into a computer program. This program will be
used to extract data, run reports and cross reference information. Which of the following
types of programs would be most appropriate for this type of information?
A. Internet program
B. Database program
C. Spreadsheet program
D. Word processing program

2. A clerk wants to italicize a section of a Word document using the shortcut key. Which
command would allow for this function?
A. Highlight text, press Ctrl + P
B. Highlight text, press Ctrl + E
C. Highlight text, press Ctrl + S
D. Highlight text, press Ctrl + I
Computer Literacy
1. A USB communication device that supports data encryption for secure wireless
communication for notebook users is called a ____.
A. Router
B. Wireless hub
C. Wireless switch
D. USB wireless network adapter

2. Which kind of hardware is used the most in the input phase of a computer based
information system?
A. Hard disk
B. Monitor
C. Printer
D. Keyboard

3. A ____ camera is a peripheral device used to capture still images in a digital format that can
be easily transferred into a computer and manipulated using graphics software.
A. Classic
B. Film
C. Analog
D. Digital

4. Peripheral devices such as printers and monitor are considered to be ___

A. Information
B. Hardware
C. Data
D. Software

5. When you save the following the data would remain intact even after turning off computer?
A. Primary Storage Device
B. Secondary and Storage Device
C. Motherboard
D. RAM
6. Which of the following is the largest unit of storage?
A. GB
B. TB
C. KB
D. MB

7. Number system defines a set of values that is used to represent

A. Value
B. Quantity
C. Quality
D. All of these

8. When your computer stops working suddenly, it is referred to as a ______

A. Penalty
B. Death
C. Die
D. Crash

9. A central computer that holds collections programs for many PCs, workstations computers
is a(n)
A. Laptop
B. Server
C. Minicomputer
D. Supercomputer

10. Microcomputer hardware consists of three basic categories of physical equipment _____
A. Keyboard, monitor, hard drive
B. System unit, input/output, secondary storage
C. System unit, input/output, memory
D. System unit, primary storage, secondary storage