Professional Documents
Culture Documents
MAINTENANCE OF
SEWAGE TREATMENT PLANT
AT SBI RESIDENTIAL COLONY,
NERUL, NAVI MUMBAI
INDEX
PART 2 - Disclaimer 04
Page | 2
RFP : Maintenance of STP at SBI Colony, Nerul
State Bank of India (hereinafter referred to as “SBI” / “The Bank”) is having its
Office at Ground Floor, ‘C’ Wing, GITC, Plot No 8, 9, 10, Sector – 11, CBD
Belapur, Navi Mumbai.
In order to provide services in operation and maintenance of Sewage Treatment
Plant on daily basis at SBI Staff Residential Colony, Nerul, Navi Mumbai, the
Bank proposes to invite Tenders from reputed and established venders
(hereinafter referred to as “Bidder” or “Contractor”) to undertake Operation and
Maintenance Contract for Sewage Treatment Plant.
The Bidding documents are to be downloaded from the Bank’s Websites
https://www.sbi.co.in and the bid is to be submitted to the office of (Name &
Address of office):
Asst. General Manager (Estate)
State Bank of India
Ground floor, ‘C’ Wing, GITC,
Plot no: 8,9 10,
Sector – 11, CBD Belapur
Navi Mumbai - 400 614
▪ Please note that all the information’s / documents desired are provided.
Incomplete information may lead to non-consideration of the proposal.
▪ Tender process shall be carried out in regular two bid system [Technical bid &
Commercial bid].
▪ Bank reserves the right to change the dates mentioned in this RFP document,
which will be communicated to the bidders through the Bank’s websites
https://www.sbi.co.in link Procurement News.
▪ The information provided by the bidders in response to this RFP document will
become the property of SBI and will not be returned. SBI reserves the right to
amend, rescind or reissue this RFP and all amendments will be advised to the
bidders and such amendments will be binding on them.
Page | 3
RFP : Maintenance of STP at SBI Colony, Nerul
PART 2 :DISCLAIMER
The information contained in this Request for Proposal (RFP) document or
information provided subsequently to Bidder(s) or applicants whether verbally or
in documentary form by or on behalf of State Bank of India (Bank), is provided to
the Bidder(s) on the terms and conditions set out in this RFP document and all
other terms and conditions subject to which such information is provided.
This RFP is neither an agreement nor an offer and is only an invitation by Bank to
the interested parties for submission of bids. The purpose of this RFP is to
provide the Bidder(s) with information to assist the formulation of their proposals.
This RFP does not claim to contain all the information each Bidder may require.
Each Bidder should conduct its own investigations and analysis and should check
the accuracy, reliability and completeness of the information in this RFP and
where necessary obtain independent advice. Bank makes no representation or
warranty and shall incur no liability under any law, statute, rules or regulations as
to the accuracy, reliability or completeness of this RFP. Bank may in its absolute
discretion, but without being under any obligation to do so, update, amend or
supplement the information in this RFP. No contractual obligation whatsoever
shall arise from the RFP process until a formal contract is signed and executed
by duly authorized officers of the Bank with the selected Bidder.
The Bank reserves the right to accept or reject any Bid/ offer received in part or in
full, and to cancel the bidding process and reject all Bids at any time prior to
contract of award, without thereby incurring any liability to the affected Bidder or
Bidders or any obligation to inform the affected Bidder or Bidders of the grounds
for the Bank’s action. Bank reserves the right to reject any Bid on security and /
or other considerations without assigning any reason.
Bank reserves the right to cancel the entire Bidding / procurement process at any
stage without assigning any reason whatsoever.
Page | 4
RFP : Maintenance of STP at SBI Colony, Nerul
Page | 5
RFP : Maintenance of STP at SBI Colony, Nerul
Sealed Tenders in two bid system, technical bid and price bid, are invited from
reputed, established and financially sound Contractors for “Maintenance of STP”
at SBI Staff Residential Colony, Nerul, Plot No.1 & 2, Sector – 13, Nerul (East),
Navi Mumbai – 400 706.
Issuing of Tenders to Bidders Will be available at our website free of cost:
https://www.sbi.co.in (procurement news)
Validity of Tender offers 90 days from the date of opening
Earnest Money Deposit Rs.10000/- (Rupees Ten Thousand Only) by way of
Bank Draft or Pay Order issued by any bank other
than SBI, payable at Mumbai / Navi Mumbai in
favor of “State Bank of India, Estate Dept., Belapur”
should accompany the Tender.
➢ Tenders without EMD are liable to be
rejected.
➢ EMD of unsuccessful bidders will be
returned immediately.
➢ EMD of successful bidder will be returned
after submission of the Performance Bank
Guarantee and after Submission of Service Level
Agreement (SLA)
➢ Those having valid NSIC certificate for
exemption of EMD may submit the proof.
Page | 6
RFP : Maintenance of STP at SBI Colony, Nerul
Contract Period Initial period of contract is one year. After the initial
period of one year of contract, it may be renewed on
the same terms and conditions for a further period of
one year upto the changed amount of minimum
labour wages, at the discretion of the Bank
Page | 7
RFP : Maintenance of STP at SBI Colony, Nerul
5.1 INTRODUCTION
Brief Scope of Work :
5.1.1 Providing round the clock service to operate the Sewage Treatment
Plant (STP) by providing 3 (Three) Semi-skilled operators in 3
(Three) shifts. The STP comprises of mechanical equipments and
pipelines and electrical installations. Details of equipments are as
under : Raw sewage transfer pump, sludge recycle pump, PSF feed
and backwash pump, Bucket screen, Surface aerator, Pressure
sand filter, ultra violet console, Level control switches,
interconnecting pipe lines & valves etc., Electrical work including
MCC/ Starters / Push buttons, Cables, Earthing etc for above
equipments with oiling, greasing, glands etc complete.
5.1.2 Arrange for testing of treated water from the reputed Laboratory
every month and charges to be borne by contractor. Testing report
should contain following parameters-
Area of Work:
Sewage Treatment Plant, SBI Staff Residential Colony, Plot No.1 & 2, Sector –
13, Nerul (East), Navi Mumbai – 400 706.
The Bidder should visit the premises to get a brief knowledge about the
area and nature of various works.
Page | 8
RFP : Maintenance of STP at SBI Colony, Nerul
5.2.3 Average turnover for last three year should be minimum of Rs. 3 lacs (as
on 31-03-2016). Audited / certified Balance sheets (by Chartered
Accountant) of last three years are to be enclosed as proof.
5.2.6 The contractor should have all mandatory registrations – PAN, Service
Tax, EPF, ESIC, extant labour laws etc
Page | 9
RFP : Maintenance of STP at SBI Colony, Nerul
The Technical Proposal should NOT contain any price information. Such
proposal, if received, will be rejected.
Note: Original documents need not be submitted with the bid offer. However, the
bidder should provide the original documents at the time of verification by the
Bank. Bank may seek additional documents / information, if required, for
ascertaining the eligibility of the Bidder.
5.3.2 After scrutinizing the Technical Bid parameters, Bidders who qualify will be
shortlisted. Bidders who fulfil the requirements of Technical Bid will
only qualify for opening of 2nd Envelope i.e. Commercial Bid.
Note: Base Price should include minimum wages, EPF, ESIC, Bonus,
Escalation on account of increase in minimum wages during the
contract period of initial one year, include Profit, lump sum payment
towards the cost such as Insurance, PPE (personal protective
equipment), tools required, etc.
5.5.3 Text of queries raised (without identifying source of query) and response of
the Bank together with amendment to the bidding document, if any, will be
notified on Bank’s website. No individual clarification will be sent to the
bidders. It is the responsibility of the bidder to check the website before
final submission of bids.
5.5.4 Relaxation in any of the terms contained in the Bid, in general, will not be
permitted, but if granted, the same will be notified on Bank’s Website.
5.5.5 All bidders must ensure that such clarifications / amendments have been
considered by them before submitting the bid. Bank will not take
responsibility for any omissions by bidder.
5.5.6 At any time prior to the deadline for submission of Bids, the Bank, for any
reason, whether, at its own initiative or in response to a clarification
requested by a prospective Bidder, may modify the Bidding Document, by
amendment.
Page | 11
RFP : Maintenance of STP at SBI Colony, Nerul
b. The Contractor has to submit the Bio-data & Experience certificate for all
their personnel who will be providing services in this contract.
Bank reserves the right to reject any persons to be employed by the
Contractor at the discretion of the Bank. Once the contract is awarded, if
they wish to change any of the above personnel, the maintenance
contractor will inform the Bank in writing and obtain the Bank’s prior
approval, one week in advance. After the contract is awarded, the
Contractor will carry out the work without raising any preconditions
regarding the functioning of Sewage Treatment Plant. Irrespective of
existing condition of the equipment, circuits, cables, plumbing lines, etc.,
the Contractor should carry out all maintenance / rectification works that
are necessary to make the system fully operational.
5.7.3 Bank reserves its right to reject any or all the Tenders / bids without
assigning any reasons therefore and the Bank’s decision shall be final and
binding.
Page | 12
RFP : Maintenance of STP at SBI Colony, Nerul
That the Bank shall not be liable for any compensation in case of any fatal injury /
death caused to any of the Contractor’s employees while performing /
discharging their duties or otherwise. The contractor shall alone be fully
responsible for safety and security & insurance or life insurance of their personnel
who is working on the operation and maintenance works.
▪ In no case, safety norms shall be violated. Even in case of urgency, when
temporary rectification is done, etc. no such compromise is allowed as
regards to safety provisions.
▪ The Contractor agrees that its personnel shall comply with security
regulations in effect from time to time at Bank's Residential Colony and
externally for materials belonging to SBI at all times. The Contractor alone
Page | 13
RFP : Maintenance of STP at SBI Colony, Nerul
shall be fully responsible for safety and security & insurance or life
insurance of their personnel who are working at site.
▪ The Contractor should issue a valid Company Identity cards to all their
staff personnel who will be providing services under this contract.
▪ The personnel of contractor shall report to the Security Reception of M1
Tower in-gate while entering & exiting the premises. All personnel of
Contractor will be subjected to a thorough physical checking while coming
and leaving the colony. Those persons so deputed will sign in the Register
for arrival and departure at the site.
6.4 SPARES
▪ Cost of spares required for routine maintenance of STP like gland packing,
star wicers etc. shall be borne by Bank. However, monthly demand of
materials has to be projected by the Contractor to Caretaker Office.
▪ In case of any materials are not available in the stock for preventive /
breakdown maintenance, the Contractor should immediately arrange for
purchase of the materials from the market after obtaining approval from
Bank. The cost of such material purchased by the contractor shall be
borne by the Bank as per the terms stated below.
Page | 14
RFP : Maintenance of STP at SBI Colony, Nerul
name of ‘State Bank of India, Belapur’. Bank reserves the right to verify the
reasonableness of the prices.
PENALTY
DESCRIPTION
AMOUNT
Page | 15
RFP : Maintenance of STP at SBI Colony, Nerul
* If the estimated time is more than 12 hrs then the Contractor has to provide
alternate solution within 06 hrs. However, the complete rectifications have to be
completed within 24 hours.
Neither party shall be liable for delay in performing obligations if the delay or
failure is due to any of the following force majeure i.e. Act of God or any
Government Act, fire, earthquake, explosion, strikes/ Bandh, civil commotion or
anything beyond the control of either party. The party shall use all reasonable
endeavours to minimize any such delay.
6.8 BUSINESS TERMINATION
In the event that the contractor shall close conducting business in the
normal course or wind up, make a general assignment for the benefit of
creditors, suffer or permit the appointment of a receiver for its business or
shall avail itself or become subject to any proceeding under any Act or
statute of any country or state relating to insolvency or protection of rights
of creditors, then (at the option of the Bank notwithstanding clause 1.0 of
the agreement) this agreement shall terminate and be of no further force
and effect and any property or rights of such other party tangible or
intangible shall forthwith be returned to it.
Page | 16
RFP : Maintenance of STP at SBI Colony, Nerul
6.9 If the Bank does not avail of certain service(s) mentioned in the Scope of
work, then the Bank shall not pay for that/those service(s). The Bank shall
have the right, during performance of the maintenance contract to change
the scope of the maintenance contract.
6.10 The Contractor must provide one common mobile phone with active
connection for the use of maintenance personnel to enable the Bank’s
personnel to communicate with them. No additional charges shall be paid
for provision of mobile phone and monthly bills. The maintenance
personnel should be able to communicate in local language & Hindi
7.1.4 The Contractor shall maintain the STP to keep them in working condition,
every day.
7.1.5 The Contractor personnel shall maintain the complaint registers,
preventive/breakdown maintenance registers, etc. After completion of
Page | 17
RFP : Maintenance of STP at SBI Colony, Nerul
7.1.6 The scope of work covers the maintenance of complete STP including
maintenance/repairs of all other equipment not covered here but forms a
part of the STP.
7.1.7 The Contractor’s personnel shall work in close co-ordination with colony
caretaker and Bank employees and also while dealing with the Bank’s
employee the contractor’s personnel shall be courteous.
7.1.8 The contractor personnel shall take all pre-monsoon and other seasonal
precautions, to protect the STP. In case of any expenditure towards
purchase of materials in carrying such precautions, the Bank shall be
consulted beforehand.
7.1.9 The Contractor workmen are required to perform the duties without waiting
for specific directions/intimations from the Bank. The contractor shall also
provide repairs and maintenance service in response to oral including
telephonic notice by the Bank whenever necessary. No supervision will be
provided by the Bank for any works. The Contractor is solely responsible
to ensure that no accident / damages occur to the installations / personnel
during the maintenance work.
7.1.10 All debris resulted out of performing the work has to be removed out of
Bank’s premises and disposed as directed by CIDCO/NMMC authorities
immediately after completion of the job. No bills will be considered before
such site clearance. If any repair is carried out, the waste created during
such repairs shall be immediately removed out of site by the contractor.
7.1.11 Quarterly cleaning of All the Tanks and immediate disposal of waste as
per NMMC/CIDCO norms.
NOTE: All the above mentioned scope of works is indicative and not exhaustive.
Bank reserves the right to add / delete any work under the scope of work.
However, the Contractor has to ensure smooth and safe working of all the
equipment in the system.
Page | 18
RFP : Maintenance of STP at SBI Colony, Nerul
Annexure – I
BASE PRICE **
Particulars
[Excluding S. Tax]
Page | 19
RFP : Maintenance of STP at SBI Colony, Nerul
ANNEXURE – II
MINOR REPAIRS / FAULTS (ILLUSTRATIVE)
1. Repairs of pump, Motor bearing, Starters, Electrical Switches, pipelines
(with STP) & resolving the same.
2. Replacement of gland packing, wicers, nut bolts due to wear & tear on
regular and preventive basis. Regular / preventive cleaning of pipelines to
prevent chocking.
ANNEXURE – III
MAJOR REPAIRS / BREAKDOWNS
Note: The above mentioned lists of minor / major repairs are illustrative and any
other repairs which are not specified in the lists shall be analysed on case to case
basis, at the discretion of the Bank.
Page | 20
RFP : Maintenance of STP at SBI Colony, Nerul
Annexure - IV
LETTER OF UNDERTAKING
(Letter of Undertaking has to be in the Company letter head, duly signed &
stamped by the authorized signatory)
To
Assistant General Manager (Estate)
State Bank of India
Ist floor, GITC,
Plot no: 8,9 10,
Sector – 11, CBD Belapur
Navi Mumbai - 400 614
We hereby state that we unconditionally accept all the terms and conditions of
the contract, tender conditions, payment terms, scope of work as mentioned in
the Tender document
I/ We submit all the Certificates and documents as mentioned in the Checklist of
the Eligibility Criteria and General Conditions for Empanelment.
I / We declare that the information and documents submittedby us are true to the
best of our knowledge. I / we also understand that if any of the information is
found incorrect / incomplete, I/ we am / are liable to be disqualified.
I/ We l agree and authorize the Bank to obtain the confidential report from our
clients and to verify the work executed by us.
I/ We confirm that all the Rules prevailing in the state, the Labour Laws, Risk
Insurance obligations, State & Central Govt. statutory requirements are complied
by us.
We understand that State Bank of India reserves the right to accept or reject
any or all bids without assigning any reason whatsoever thereof.
Yours faithfully,
Page | 21
RFP : Maintenance of STP at SBI Colony, Nerul
Annexure-V
Basic Information of the Applicant
3 Cell no:
Telephone No:
Fax no:
E mail address:
Page | 22