School ME Plan Project ASAD

Republic of the Philippines
Department of Education
Region IV-A
SCHOOLS DIVISION OF QUEZON PROVINCE
School Monitoring & Evaluation Plan

SIP 2023
SY 2022-2023
I. PURPOSE
Poctol Elementary School is a non-central public elementary school in the District of
Pitogo located at Brgy. Poctol Pitogo, Quezon, 10 minutes away from town proper. Teachers
are collaborators in learning, seeking new knowledge and constantly acquiring new skills
alongside their students. And also set a vision for creating learning experiences that provide
the right tools and supports for all learners to thrive.
Due to this increasing demand for a safe, comfortable and convenient facilities to
promote a conducive place for learning the caters the variety of learning profile Poctol ES
take an initiative to develop a school base project known as Project ASAD (Alertness and
Safety Against Disasters).
II. SPECIFIC OBJECTIVES

After a 2-year distance and blended learning, the learners are back to normal face to
face classes but needs to continuously implement the health and safety protocols to avoid
another surge of COVID-19 and other contagious diseases. Project ASAD is focus on the
improvement and maintaining of school facilities in Poctol Elementary School and provide
support on the immediate dissemination of information among stake holders. The primary
objectives of this project are to provide and give support for the following:
A. Help the educators and school personnel to disseminate reliable information

fast to other stakeholders through the use of internet, social media and other mobile
services.
B. Maintains the safety of the clientele and facilities for conducive for learning.
C. Maintain cleanliness and good condition of school grounds.
DEPEDQUEZON-TM-SDS-04-025-003
“Creating Possibilities, Inspiring Innovations”

Address: Sitio Fori, Brgy. Talipan, Pagbilao, Quezon
Trunkline #: (042) 784-0366, (042) 784-0164, (042) 784-0391, (042) 784-0321
Email Address: quezon@deped.gov.ph
Website: www.depedquezon.com.ph
Region IV-A
D. Make available technological equipment such as maximizing the use of computer

and other audio and visual devices that helps the learner to learn easily and meaningfully.
E. Provide support the maintenance of the school facilities including school basic
utility service such as water supply, electricity and telecommunications.
F. Provide the installation of other school materials that strengthen the safety of the
stakeholder.
G. Provide a well-ventilated classroom so the students can comfortably study their

lesson.
H. Provide materials for school reports and other related activities.
III. SCOPE
The coverage of this plan is for the whole year. It involves the school head, school
property custodian and SDRRM Coordinator. It includes the procurement of necessary
equipments for safety of our learners and school personnel and to maintain the cleanliness
and orderliness of the school to prevent untoward incidents and spread of different
diseases. The following are the plans for the whole year:
Budg
et Succes
Human Material
Areas of Specific Strategie Time and s
PPA’s Resour Resour Risk
Concern Objectives s Frame Its Indicato
ces ces
Sour rs
ce
Preventio Procure To keep the Procure Februa MOO School Financia Procure Budg
n and ment of SDRRM ment ry 2023 E Head, l d DRRM et
Mitigation DRRM records/files School Resourc Cabinet
Cabinet/ intact. Propert es and
Procure Custodi COVID
ment of To prevent the an and Mitigatio
COVID spread of SDRRM n
Mitigation different Coordin Supplies
Supplies diseases ator
Preparedn Provides To prepare Procure May MOO School Financia Provided Budg
ess DRRM from different ment and 2023 E Head, l DRRM et
Equipme calamities/disa Conducti School Resourc Equipme

Trunkline #: (042) 784-0366, (042) 784-0164, (042) 784-0391, (042) 784-0321
Region IV-A
Budg
et Succes
Human Material
Areas of Specific Strategie Time and s
PPA’s Resour Resour Risk
Concern Objectives s Frame Its Indicato
ces ces
Sour rs
ce
nt and sters which ng Propert es and nts and
Supplies/ may occur Custodi And Supplies
Conduct during class an and School .
fire drill hours. SDRRM Supplies
and Coordin Earthqu
quarterly ator ake and
earthqua reports Fire Drill
ke drill Reports.
skills
training
on fire
preventio
n and
control of
teaching
and non-
teaching
including
students
at home.
Response Procure To maintain Procure August MOO School Financia Procure Budg
ment of cleanliness ment 2023 E Head, l d et
mower. within the School Resourc Mower.
school Propert es
premises. Custodi
an and
SDRRM
Coordin
ator
Rehabilita Repair of To ensure the Repair Novem MOO School Financia Repaire Budg
tion damage safety of ber E Head, l d school et
school learners. 2023 School Resourc facilities.
facilities. Propert es
Custodi
an and
SDRRM
Coordin
ator
IV. DATA COLLECTION AND MANAGEMENT


Trunkline #: (042) 784-0366, (042) 784-0164, (042) 784-0391, (042) 784-0321
Region IV-A
(Discuss the M&E activities to undertake in the first paragraph. Identify also the
modality to use (online, onsite, or blended). In the second paragraph, explain the process of
data gathering, and give a brief overview of the tools to use. In the last paragraph, describe
how the collected data will be organized, and who are the people to manage and keep such
data for analysis later.)
The monitoring and evaluation activities will conduct by school level/district level for
Pre-Monitoring activities to collect the necessary data for actual monitoring. The actual
Monitoring Activities will conduct by district/division level for confirmation and validation
of data and providing technical assistance. The Post-Monitoring activities will be conducted
by school level to comply to the necessary data. The data collection and management will be
conducted thru onsite modality.
Data gathering procedure will use the checklist and survey questionnaire. Those
tools will help to determine the development and to assess the areas to improve in this
project.
The data collected will be organized according to its areas of concern such as
Preparation and Mitigation, Preparedness, Response and Rehabilitation. This will be
compiled to DRRM Coordinator’s portfolio for future references.
Pre-Monitoring Activities:
 School/District Level
 Action Plan
 Inventory of SRRRM Equipments and Supplies
 Equipments and Materials
 Checklist and Survey Questionnaire
A. Monitoring Activities
 Division Level

Trunkline #: (042) 784-0366, (042) 784-0164, (042) 784-0391, (042) 784-0321
Region IV-A
 Action Plan
 Inventory of SRRRM Equipments and Supplies
 Equipments and Materials
 Checklist and Survey Questionnaire
B. Post-Monitoring Activities
 School Level
 Compliance of data
 Compilation of Reports
V. TERMS OF REFERENCE
The members composed of School Head as the Chairperson and SDRRM Coordinator
as Team Leader. The members are composed of School Property Custodian and School
Health Coordinator. School Property Custodian helps to monitor and conduct inventory on
ncessary equipments and supplies related to DRRM. School Health Coordinator helps to
monitor the health and safety of learners, school personnel and guests within the school
premises and provide medical support for all activities conducted within the school. The
SDRRM Coordinator serves as a focal point for collaborations and coordinations related to
safety and orderliness in the school.
Team No. Roles Responsibilities Program/Project

Team Lead: EDGARDO S. Serve as the focal
1 FORMAREJO JR. point for
collaborations and Project ASAD
coordination. (Alertness and
Members: KIMBERLY R. -Accountable for Safety Against
LEJANA inventories of Disasters)
equipments and
supplies.
ANA KATHLYN M. LEGASPI -Provide medical
support for all
activities conducted at
the school.
Team Lead:
Asst. Team Lead:

Trunkline #: (042) 784-0366, (042) 784-0164, (042) 784-0391, (042) 784-0321
Region IV-A
2 Members:
Team Lead:
Asst. Team Lead:
3 Members:
Team Lead:
Asst. Team Lead:
4 Members:
VI. SCHEDULE OF M&E
(Outline the agreed schedule of regular monitoring, and post-implementation

evaluation. In reference to the SIP [which is in School Year], the M&E should be scheduled
from BOSY to EOSY. Highlight the frequency of monitoring. It should be included in the
local school calendar.)
Team No. Program/Project Date of Monitoring

Project ASAD (Alertness and Safety Against
1 Disasters)

Trunkline #: (042) 784-0366, (042) 784-0164, (042) 784-0391, (042) 784-0321
Region IV-A
VII. DATA ANALYSIS AND TOOLS
The process of analyzing gathered data is through the use of tabular form specifically this
will adopt the existing M&E tools such as checklist, survey questionnaire and interview.
The checklist contains the areas of concern for each pillar of DRRM and the necessary
supplies, equipments and reports for each pillar or readiness checklist. Survey
questionnaire may contain the readiness questions for each areas of concern. The interview
may conduct by monitoring team to assess and evaluate the data for improvement.
A. Monitoring Tool/s
a. Checklist
b. Survey Questionnaire
B. Evaluation Tool/s
a. Interview
b. Survey Questionnaire
VIII. FINANCIAL RESOURCES
The estimated amount for funding is amounting to Php 10,000.00 from MOOE.
IX. REPORTING, DISSEMINATION & UTILIZATION

(Discuss how to and who will prepare specific reports. Written reports of all Project
Teams must be consolidated into a single M&E report at the end of all M&E activities which
should be kept in the SBM corner, displayed in conspicuous areas of the school, and
included in the SRC. Other plans for dissemination and utilization of report/s should be
explained here, and tabular presentation/s may be added.)

Trunkline #: (042) 784-0366, (042) 784-0164, (042) 784-0391, (042) 784-0321
Region IV-A
(Final Note: The SGOD-SMME provides this to aid schools in the crafting of their School
M&E Plan as per DO 029, s. 2022. You may localize this M&E Plan based on your needs.
You can place it in your school’s stationery template as per the DepEd Manual of Style
[DMOS] and the DepEd Service Marks and Visual Identity Manual [DSMVIM]. This Plan
may be adjusted based on results of progress monitoring. The year-end results will serve as
input in developing or improving this Plan in subsequent school years of the SIP—year 2
and year 3.)
Prepared:
____________________________________________
Signature Over Printed Name of School Head
Date: ________________
Noted:
_____________________________________
Signature Over Printed Name of PSDS
Date: ________________

Trunkline #: (042) 784-0366, (042) 784-0164, (042) 784-0391, (042) 784-0321

School ME Plan Project ASAD

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Republic of the Philippines

School Monitoring & Evaluation Plan

II. SPECIFIC OBJECTIVES

A. Help the educators and school personnel to disseminate reliable information

C. Maintain cleanliness and good condition of school grounds.

“Creating Possibilities, Inspiring Innovations”

D. Make available technological equipment such as maximizing the use of computer

G. Provide a well-ventilated classroom so the students can comfortably study their

H. Provide materials for school reports and other related activities.

“Creating Possibilities, Inspiring Innovations”

IV. DATA COLLECTION AND MANAGEMENT

“Creating Possibilities, Inspiring Innovations”

“Creating Possibilities, Inspiring Innovations”

Team No. Roles Responsibilities Program/Project

“Creating Possibilities, Inspiring Innovations”

VI. SCHEDULE OF M&E

(Outline the agreed schedule of regular monitoring, and post-implementation

Team No. Program/Project Date of Monitoring

“Creating Possibilities, Inspiring Innovations”

VII. DATA ANALYSIS AND TOOLS

VIII. FINANCIAL RESOURCES

IX. REPORTING, DISSEMINATION & UTILIZATION

“Creating Possibilities, Inspiring Innovations”

“Creating Possibilities, Inspiring Innovations”

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