Professional Documents
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Question 1.
Accounting Packages are developed on the basis of
(a) Accounting concepts
(b) Accounting conventions
(c) Both Accounting concepts and Conventions
(d) None of the above
Answer:
(c) Both Accounting concepts and Conventions
Question 2.
What type of Software is an Accounting Package?
(a) System Software
(b) Application Software
(c) Utility Software
(d) Basic
Answer:
(b) Application Software
Question 3.
The components of computerised accounting system are
(a) Data, Report, Ledger, software, Hardware
(b) Software, Hardware, People, Procedure, Data
(c) Data, Coding, Procedure, Objective, Output
(d) People, Procedure, Hard ware, software
Answer:
(b) Software, Hardware, People, Procedure, Data
Question 4.
Grouping of Accounts means the classification of data from:
(a) Assets, Capital, and Liabilities
(b) Assets, Capital, Liabilities, Revenues & Expenses
(c) Assets, Owners equity, Revenue & Expenses
(d) Capital, Liabilities, Revenues, & Expenses
Answer:
(b) Assets, Capital, Liabilities, Revenues & Expenses
Question 5.
Codification of Accounts required for the purpose of:
(a) Hierarchical relationship between groups and components
(b) Data processing faster and preparing of final accounts
(c) Keeping data and information secured
(d) None of the above
Answer:
(a) Hierarchical relationship between groups and components
Question 6.
Method of codification should be
(a) Such that it leads to grouping of accounts
(b) An identification mark
(c) Easy to understand and leads to grouping of accounts
(d) None of the above
Answer:
(c) Easy to understand and leads to grouping of accounts
Question 7.
Final account subsystem in Accounting Information System (AIS) deals with
(a) Preparation of budgets
(b) Preparation of Pay Roll
(c) Preparation of Final Accounts
(d) None of the above
Answer:
(c) Preparation of Final Accounts
Question 8.
Pick the odd one out
(a) Password security
(b) Data Audit
(c) Data Bank
(d) Data vault
Answer:
(c) Data Bank
Question 9.
Which among the following is an example of mnemonic codes.
(a) AS03, AS04, AS05
(b) 1925, 1926, 1927, 1928
(c) ACC, ECO, ENG, MAL
(d) 001-100, 101-200, 201-300, 301-400
Answer:
(c) ACC, ECO, ENG, MAL
Question 10.
Which among the following deals with generation of reports that are vital for
management decision making?
(a) Costing sub system
(b) Pay Roll Accounting Sub system
(c) Budget Sub System
(d) Management Information System
Answer:
(d) Management Information System
Question 11.
The need of codification is
(a) Easy to process data
(b) Keeping proper records
(c) The generation of block codes
(d) The encryption of data
Answer:
(d) The encryption of data
Question 12.
Choose the correct pair
(a) Cash and Bank sub system – Deals with receipts and payments of cash
(b) Inventory subsystem – deals with recording of sales
(c) Payroll Accounting sub system – deals with the preparation of final accounts
(d) Accounts receivable sub system – deals with expenses.
Answer:
(a) Cash and Bank sub system – Deals with receipts and payments of cash
Question 1.
Name the Five pillers of computerised Accounting System.
Answer:
Procedure, Data, people, Hardware and software
Question 2.
What is computerised accounting?
Answer:
Computerised accounting is the process of recording business transactions and
generating financial statements and reports with the help of computer.
Question 3.
List down any Five popular accounting softwares available in India.
Answer:
GNUKhata, Tally, Dac Easy, Tata Ex, Peach Tree
Question 4.
Define Data
Answer:
Data is raw, unorganised facts that need to be processed. Data can be something
simple and useless until it is organised.
When data is processed, organised, structured or presented in a given context so as to
make it useful, it is called information. A computer is an information processing
machine. Computers process data to produce information
Question 5.
Write down any two features of computerised accounting system
Answer:
Features of computerised accounting system:
1. Simple and Integrated:
Computerised accounting system is designed to integrate all the business operations
such as sales, finance, purchase, etc.
3. Scalability:
The system can cope easily with the increase in the volume of business transactions.
The software can be used for any size and type of the organization.
Question 6.
What are the account groups of Trading Account under Computerised Accounting
System?
Answer:
Sales account
Purchase account
Direct Expenses Account
Direct Incomes Account
Question 7.
Complete the Table
Name of Account – Account group in financial Account
Sundry Debtors – Balance sheet, Asset side
Question 9.
What are the basic accounting reports prepared by Computerised Accounting System?
Answer:
Question 1.
A computerised accounting software is developed for a company. In Ledger Group,
Expenses are divided in to direct expenses and indirect expenses. All the possible
expenses of the company are listed under these two sub headings. Appropriate
identification numbers are assigned to each such items.
Cash-in-hand
Provisions for Tax
Land and Buildings
Bank Account (Current)
Trade Investments
Investments in Govt. Securities
Deposits with Bank
Duties and Taxes
Sundry Debtors
Answer:
2. Block Codes:
In Block codes, a range of numbers is alloted to a particular account group. Here,
numbers within a range follow sequential coding scheme.
Room Numbering System of a Lodge
Coding of Dresses
Code Account group (group of Legers)
3. Mnemonic codes:
A mnemonic code consists of alphabets or abbreviations as symbols to codify an
account.
1.
3) INV Inventory
2.
1) TSR Thrissur
2) TVM Thiruvananthapuram
3) DLH Delhi
Question 5.
Distinguish between Data Audit and Data Vault
Answer:
Security Features of Computerised Accounting Software
1. Data Audit:
It enables one to know as to who and what changes have been made in the original data
there by helping and fixing the responsibility of the person who has manipulated the
data and ensures data integrity.
2. Data Vault:
Software provides additional security through data encryption. Encryption means
scrambling the data so as to make its interpretation impossible.
Question 6.
What is the activity sequence of computerised Accounting information processing
model?
Answer:
Collect data
Organise data
Communicate Accounting Information
Question 7.
Akhil, your class mate, argues that computerised Accounting System suffers some draw
1. I agree
2. Limitations of CAS.
Faster Obsolescence of technology necessitates frequently
upgradation in accounting software.
Data may be lost or corrupted due to power interruption.
Un programmed reports can not be generated
Alterations in transactions are easy. This reduces the reliability
of accounting work.
Work with CAS is expensive.
Question 8.
What are the different components of computerised Accounting System?
Answer:
Components of computerised Accounting System:
Question 2.
Illustrate with example methodology to develop coding structure.
Answer:
Methodology to Develop Coding Structure:
Let us examine the 15 digit Goods and Services Tax Identification Number (GSTIN).
GSTIN is a 15 digit unique code that is assigned to each taxpayer, which will be state-
wise and PAN-based.
Another Example:
Let us examine how to develop a coding structure for students in Thrissur district under
DHSE. The first step is to develop a hierarchy of the school system and attributes
Question 3.
What do you mean by AIS? What are the different subsystems of AIS?
Answer:
Accounting Information System (AIS):
Accounting Information System (AIS) and its various subsystems may be implemented
through the Computerised Accounting System (CAS). Such system of AIS are described
below.
1. Cash and Bank subsystem:
Receipts and payments of cash
Question 4.
What is DATA Encryption? What are the security features of CAS?
Answer:
Security Features of Computerised Accounting Software:
Every accounting software ensures data security, safety, and confidentiality by providing
the features like Password Security, Data Audit and Data Vault.
1. Password Security:
Password is the key to allow the access to the system. Computerised accounting
system protects the unauthorised persons from accessing to the business data. Only
authorised person, who is supplied with the password, can enter to the system.
2. Data Audit:
It enables one to know as to who and what changes have been made in the original data
there by helping and fixing the responsibility of the person who has manipulated the
data and ensures data integrity.
3. Data Vault:
Software provides additional security through data encryption. Encryption means
scrambling the data so as to make its interpretation impossible.
Question 5.
Draw a chart showing different sub systems of Accounting information system.
Answer:
Accounting Information System (AIS):
Accounting Information System (AIS) and its various sub-systems may be implemented
through Compterised Accounting System (CAS). Such system of AIS are described
below.
1. Cash and Bank subsystem:
Receipts and payments of cash
Question 6.
Differentiate between Data and Information.
Answer:
Data Information