Configuration Document

SAP HCM- E- Recruitment

 Document Title
Configuration Document

Table of Contents

CONFIGURATION DETAILS >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>3

BASIC SETTINGS FOR E- RECRUITMENT>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>3

SYSTEM PARAMETER >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>10

DEFINE ROLES IN E- RECRUITMENT>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>11

WORKFLOW CUSTOMIZATION>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>12

ACTIVATE EVENT LINKAGE>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>13

INDEXING>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>14

CONTENT SERVER>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>19

INITIALIZATION OF KPRO>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>20

ACTIVATING INDEXING>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>21

SEARCH SERVER RELATION>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>23

INDEX CATEGORY CREATION AND DOCUMENT INDEXING>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>26

DEFINE LANGUAGE>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>29

DEFINE COMPANIES>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>29

DEFINE ATTACHMENT TYPES>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>30

DEFINE RESUME TYPES>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>32

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 Document Title
Configuration Document

Configuration Details

This document explains in detail on the Functional Configuration for SAP HCM implementation of E- Recruitment module.

The objective of this document is to provide important configuration details of the E- Recruitment module to enable the
application system administrator(s) / authorized users in maintaining the system.

Basic Settings for E- RECRUITMENT

The application system administrators who will be maintaining the SAP – E- Recruitment system, intend the document
for use. It may be noted that the document is consistent with the system settings on the date of document. It is the
responsibility of the application system administrators to keep this document updated and consistent with any further
configuration done.

Business Functions
In this step, you activate Business functions of E- recruitment that you require in your enterprise. It’s a pre-
requisite for E- recruitment Module .

Activity Activate Business Functions

IMG Menu Path SAP Customizing Implementation Guide (IMG) > Activate Business Functions

Transaction SPRO
Code

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Business Partner Configuration

The component SAP Business Partner enables you to create and manage business partners centrally.
You can create a business partner in different business partner roles, and during the course of the
business relationship the business partner can assume other business partner roles. No new data has to
be created each time, meaning that redundant data creation and retention is avoided, and there can
be no inconsistencies.

In E-Recruiting, the Business Partner concept is used for maintaining personal data of all entities
involved (candidates -> employees -> candidates) and for the addresses of the various branches of your
company.
Activity In this IMG activity, you define business partner roles and its attributes. These
attributes
Show effect in transaction BP used for business partner maintenance.
IMG Menu Path Cross-Application Components / SAP Business Partner / Business Partner / Basic
Settings / Business Partner Roles / Define BP Roles

Transaction SPRO
Code

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The roles configured are:

1. BUP003
2. RCFAGY
3. RCFBRA
4. RCFVEN
Define Number Ranges for Business Partners

Activity You maintain the number ranges for business partners

IMG Menu Path SPRO -> Cross Application Components -> SAP Business Partner -> Business
Partner -> Basic Settings -> Number Ranges and Groupings -> Define Number Ranges

Transaction SPRO
Code

Define Groupings and Assign Number Ranges

Activity The number range grouping determines the number range to be used during business
partner number generation.

IMG Menu Path SPRO -> Cross Application Components -> SAP Business Partner -> Business Partner ->
Basic
Settings -> Number Ranges and Groups -> Define Groupings and Assign Number Ranges.

Transaction SPRO
Code

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Address Determination

Activity Address determination describes the procedure with which the system identifies the
business partner address that is used in a particular business transaction.

IMG Menu Path SPRO -> IMG -> Cross Application Components -> SAP Business Partner -> Business
Partner ->
Basic
Settings -> Address Determination

Transaction SPRO
Code

XXDEFAULT is the standard SAP delivered entry. No changes are required.

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Assign Transaction to Address Type:

Assign the address type XXDEFAULT to transaction XXDFLT.

Forms of Address
IMG Path : SPRO -> IMG -> Cross Application Components -> SAP Business Partner -> Business
Partner -> Basic Settings -> Forms of Address.
View : V_TSAD3
Description: In this node, you maintain the forms of address for business partners.
Activity In this node, you maintain the forms of address for business partners

IMG Menu Path IMG Path: Cross-Application Components / SAP Business Partner / Business Partner /
Basic Settings / Forms of Address / Maintain Forms of Address

Transaction SPRO
Code

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Data Origin

Activity The data origin type determines how the business partner data comes into the
system.
IMG Menu Path IMG -> Cross Application Components -> SAP Business Partner -> Business
Partner -> Basic Settings -> Data Origin

Transaction SPRO
Code

Name Formatting Rules

Activity Name format defined here

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IMG Menu Path IMG -> Cross Application Components -> SAP Business Partner -> Business
Partner -> Persons -> Maintain Name Formatting Rules

Transaction SPRO
Code
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Marital Status

Activity Here you maintain the marital statuses for business partners

IMG Menu Path IMG -> Cross Application Components -> SAP Business Partner -> Business
Partner -> Persons -> Marital Statuses -> Maintain Marital Status

Transaction SPRO
Code

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System Parameters (T77S0)

Activity You specify the system parameters for SAP E-Recruiting

IMG Menu Path IMG Path: SAP E-Recruiting / Technical Settings / Set System Parameters

Transaction SPRO
Code

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Define Roles in E- Recruiting

Activity Here we map the special users against the user categories to be used

IMG Menu Path IMG Path: SAP E-Recruiting / Technical Settings / User Administration / Roles in
E-Recruiting / Assign Roles to Recruitment Area

Transaction SPRO
Code

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Workflow Auto-Customizing

Activity
The activities performed in this transaction must be executed so that workflows
can be
executed. It provides a runtime environment to all workflows in the client
IMG Menu Path

Transaction SWU3
Code

Execute report RHSOBJCH.

Output :

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Activate Event Linkages

Activity
This node lists all the ERecruiting workflows that can be activated and used
IMG Menu Path SAP E-Recruiting -> Technical Settings -> Workflow

Transaction SPRO
Code

Activation Procedure:

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(Bespoke activity creation workflow in use – WS90100001 / ZWWSH_ERCAC)

INDEXING

Activity
This step focuses on Attribute based Search for Objects.
IMG Menu Path SPRO -> SAP E-Recruiting -> Technical Settings -> Search Engine -> Set up Indices
of SESObject
Transaction SES_ADMIN
Code

Business object Short description

ERC_CAND SES business object Candidate
ERC_CDCY SES business object Candidacy
ERC_REQ SES business object Requisition
EXT_POST SES business object External Publication
INT_POER SES business object Internal Publication

This node starts the transaction SES_ADMIN. Initially there will be no indexes created.

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Index can be created using the menu item: Index -> Create/Activate Indexes

A dialog box with existing indexable objects pops up. Select the relevant object and continue. It should
be noted that the objects should be selected one at a time, not multiple entries simultaneously.
We select object EXT_POST of object type NC.

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The index as shown below has been created for object NC.

This index should be created for other object types also.

Below is the complete sequence of steps to be followed.
1. Create the object index for EXT_POST/NC.
2. Create the object index for INT_POER/NC.
3. Create the object index for ERC_REQ/NB.

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4. Create the object index for AES_DOC/00000100.

5. Create the object index for ERC_CAND/NA. When you create this index, the system issues an error
message since you still cannot create the join index. Ignore this message.
6. Create the object index for ERC_CDCY/NE. When you create this index, the system creates the
corresponding relation index.
7. Create the relation index for ERC_CAND/NA.
Now the indexes are created but documents are yet to be indexed. For indexing the documents, we
have to start the full indexing for each of the indexes which will physically send the documents
corresponding to each object for indexing.

But before that we have to execute program RCF_SES_JOIN_INDEX_CREATE. You can use this program
to add further information to the join indexes. Join indexes contain Meta information about the
relationships between business objects. This program should always be executed when you delete or
re-create one or several indexes.
Once the join index is created we should perform the full indexing for all the ERecruiting specific
objects.

Select the objects in the same sequence in which they were created and click Index Immediately.
In the pop-up that follows, select Full (full indexing) only for the first run of indexing. Every
subsequent time, Delta (delta indexing) should be used. Full indexing indexes all the documents
corresponding to the selected object. Delta indexing selects only the new documents since last run for
indexing.
Although, selecting Full indexing for subsequent runs would do harm to the system, when the number
and size of documents on the content server increase full indexing would definitely take longer time
for execution and may put load on the system

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When indexing is in progress, the program shows Active status.

The status is Completed once the indexing is done.

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Once the status displayed is Active for all the indexes created, Attribute based search for objects can
be successfully performed from the portal.

Content Sever

Activity
set up access to the CONTENTSERVER service of the SAP ERecruiting
system.
IMG Menu Path SPRO -> SAP E-Recruiting -> Technical Settings -> Search Engine -> Set Up Access
to Documents
Transaction SICF
Code

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This service, if deactivated, should be activated by right clicking the node and clicking Activate
Service.

Initiazation of KPRO

Activity
This node simply executes a program that does the necessary initializations w.r.t.
KPro.
IMG Menu Path SPRO -> SAP E-Recruiting -> Technical Settings -> Search Engine -> Initialize KPro
Directory Structure for SAP E-Recruiting
Transaction SPRO
Code

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Activating indexing

Activity
Activate Indexing
IMG Menu Path SPRO -> SAP E-Recruiting -> Technical Settings -> Search Engine -> Activate
Indexing
Transaction V_SDOKIDSP
Code

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Here, you select the document area HR_KW for KPRO indexing by checking the Index release checkbox.
Indexing is required to enable the search engine to search the search profiles.

The column Search Srv should contain the search server relation Id which will be created in the next
step. We have created EREC as the search server relation.

Note: HR_KW is the Document storage for HR objects.

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Search server Relation

Activity
The SSR is created to connect KPro and TREX search engine using RFC connection
IMG Menu Path PRO -> SAP E-Recruiting -> Technical Settings -> Search Engine -> Check Settings -
> SSR Monitor
Transaction SRMO
Code

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Click on the Create SSR button to create Search Server Relation.

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Enter required name for SSR identification and click Create SSR.

DRFUZZY is the search Engine to be used by ERecruiting. Standard recommendation.

TREX_ECD is the RFC Connection created in SM59 connecting SAP backend (KPro) with TREX engine.

The newly created SSR is now visible in the list of SSRs. To set this SSR as default select the entry and
click Set SSR as default.

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Index Category Creation and Document Indexing

Activity
This transaction is used for creating TREX KPro index to be used for free-text-
based search.
IMG Menu Path SPRO -> SAP E-Recruiting -> Technical Settings -> Search Engine -> Check Settings

Transaction SKPR07
Code

KPro index creation consists of following steps:

1. Search Server Relation creation
2. Index Category creation
3. Trigger indexing.
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 Schedule the report RCF_PERIODICAL_SERVICES as a periodic background process. This report

automatically executes the services specified in “Active Periodic Services” table as specified above.
Choose a period between 10 and 30 minutes to ensure the search results are up-to-date

Define Language

Activity
Here you specify which languages are supported in SAP E-Recruiting.
IMG Menu Path SPRO -> SAP E-Recruiting -> Basic Settings -> Determine Languages Available

Transaction SPRO
Code

Define Companies

Activity
Here you define the companies, the branches for the companies and assign the
branches to the company
IMG Menu Path SPRO -> SAP E-Recruiting -> Basic Settings -> Enterprise Structure

Transaction T77RCF_COMPANY
Code

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Define Attachment types

Activity
Define the attachment types that should be available in ERecruiting.
IMG Menu Path SPRO -> SAP E-Recruiting -> Basic Settings -> Attachment Types -> Define
Attachment Types
Transaction T77RCF_ATTTYPE_T
Code

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Activity Determine which attachment types are possible for an HR object type.

IMG Menu Path SPRO -> SAP E-Recruiting -> Basic Settings -> Attachment Types -> Determine Use
of Attachment Types
Transaction V_7RCF_ATTTYPE_U
Code

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Define Resume Types

Activity Determine which attachment types are possible for an HR object type.

IMG Menu Path SPRO -> SAP E-Recruiting -> Basic Settings -> Attachment Types -> Identify
attachment type as Resume
Transaction V77RCF_ATTTYPE_U
Code

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Activity Users assign status reasons to an object when they make a status change.

IMG Menu Path SPRO -> SAP E-Recruiting -> Basic Settings -> Status Reasons -> Define Status
Reasons
Transaction T77RCF_RSNCODE_T
Code

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Activity The status reasons are assigned possible statuses of required objects.

IMG Menu Path SPRO -> SAP E-Recruiting -> Basic Settings -> Status Reasons -> Assign Status
Reasons to Statuses
Transaction T77RCF_RSNCODE_T
Code
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