S.No.

Elemement

1 Store decoration

2 Red Carpet

3 Diya Stand

4 Sofa+Chairs

5 Ribbon & Scissor

6 Promoter/ Welcome Girls

7 Bouquet

8 Shawl & Stoll

9 HM & HM Family Food

10 Water bottles

11 HM Security team food

12 5 KG Cake

13

Mall Security
15 Welcome Standee at gate
16 Crockery

17 Napkin Box & disposable+Dustbins

18 Creatives

19 Spot boy + house Keeping

20 Service table

Professional
21
Photographer/Videographer

22 Coffee & Tea

23 Water bottles
Element Details

Decorating store entry, experience tables, billing desk with Blue and Violet premium flowers

Red carpet outside the store entrance

Stand, oil, cotton and candle

2 chair and one sofa to be kept inside the store

blue or red ribbion to be placed at the store entry which can be cut during innaugration
ceremony
two female promoters to be there at the entry of store in Black dress to do consumer
welcome, guest and management team welcome and tilak ceremony

7-8 Bouquet for vip guest (1 Big bouquet for HM remaining normal ones for other guests)

One shawl for HM and 7 small sized stoll for other members of HM family

-Real coconut for water (10)

-Cold Drinks/ Juices (25)
-fresh cut fruit plate (kiwi, apple, guava, papaya, grapes)
-cheese sandwhiches (35)
-dhokla (1Kg)
-dry fruit box (1Kg)
-kaju sweets (2Kg)

Water bottles for guests and consumers

50 F&B Boxes including one juice, one snack, one sandwhich and a sweet

Two 2.5 Kg cakes for HM Visit and Terry visit

Mall management to arrange security personnel to manage the crowd during Home Minister
visit
Dedicated lift to be arranged by mall management
parking space to be arranged by mall management
creatives to be given to mall management for displaying on led screens

4 Standee to be kept on Gate 2,3,4 & 5 (2 with Anil Vij and 2 Without Anil Vij details)
Crockery for serving food to HM& Famil (Cups, Plate, glasses)

Napkin boxes to be kept inside the store for guests and consumers
Welcome creative with Anil Vij photograph

two Spot boy for serving guests and consumers

Service table inside the store for cake cutting ceremony

Professional photo and videographer to capture the entire event

Coffee and tea arrangement

small water bottel

 Retail
Budget Scheduled Scheduled
Cost PIC NHO PIC Mangement
Source Date Time Help

Ajit Sam/ Surender 5th Sept

State 7:00 AM
Ajit Sam/ Surender 5th Sept
State 7:00 AM
Ajit Sam/ Surender 5th Sept
State 12:00 PM
Ajit Sam/ Surender 5th Sept
Mall 7:00 AM
Ajit Sam 5th Sept
State 10:00 AM
Ajit Sam/ Surender 5th Sept
State 11:00 AM

Pramod/
Ajit 5th Sept
hemant/ Sanchit
State 10:00 AM

Pramod/
Ajit 2nd Sept
hemant/ Sanchit
State 3:00 PM

Pramod/
Ajit 5th Sept
hemant/ Sanchit

State 2:30 PM

Pramod/
Ajit hemant/ Sanchit 5th Sept
State 10:00 AM

Pramod/
Ajit hemant/ Sanchit
State 5th Sept 12:00 PM

Pramod/
Ajit
hemant/ Sanchit
State 5th Sept 2:00 PM

Ajit Surender/ Sam

State 5th Sept 2:00 PM

Ajit Sanchit/ Sumit
State 1st Sep 5:00 PM
 Pramod/
Ajit 2nd Sept
hemant/ Sanchit
State 5:00 PM

Pramod/
Ajit 5th Sept
hemant/ Sanchit
State 11:00 AM
NHO Sanchit/ Sumit 1st Sep 5:00 PM

Pramod/
Ajit 2nd Sept
hemant/ Sanchit
State 3:00 PM

Pramod/
Ajit 5th Sept
hemant/ Sanchit
7:00 AM
Rakesh/ Sam 2nd Sept
5:00 PM

Pramod/
Ajit hemant/ Sanchit 2nd Sept
5:00 PM
Ajit 2nd Sept
S.No. Event Flow
1 Arrival of HM at gate No 3
2 Greeting of HM by Vinay, Param and Mall Representative
3 Movement of VIPs to Store
4 Welcome Announcement by Mall
5 Arrival at the outside of the store
6 Ribbon Cutting
7 Tilak(Promoter) and Shawl Felicitation(Vinay) and Bouquet(Param) and X80 Pro(Harinder)
8 Stole and Bouquet to family members(Surender, Pramod,Sanchit,Sam,Hemant)
9 Lamp lighting
10 Cake Cutting
11 Sitting of VIPs on Sofa
12 Snacks+Beverages(2 Promoters)
13 Snacks+Beverages(For Security Escort team)(Sumit)
14 Photography/Videography(Entire duration)(SAM)
15 Escort of Guests to Parking
Timeline
2:45 PM
2:45 PM
2:50 PM
2:45 PM
2:50 PM
2:55 PM
2:55 PM
3:00 PM

3:05 PM
3:05 PM
3:15 PM
3:15 PM
2:45 PM to 3:30 PM
3:20 PM
S.No. Elemement Element Details

1 Store decoration Decorating store entry, experience tables, billing desk with Blue and Violet
premium flowers

2 Red Carpet Red carpet outside the store entrance

3 Diya Stand Diya to be lit during the store launch by different members of vivo
management

4 Sofa+Chairs 2 chair and one sofa to be kept inside the store

Mall management to arrange security personnel to manage the crowd during

Home Minister visit
5 Dedicated lift to be arranged by mall management
parking space to be arranged by mall management
creatives to be given to mall management for displaying on led screens

Mall Security
6 Welcome Standee at gate 4 Standee inside the mall regarding store launcha and HM visit

mall management to display information about Store launch and HM visit on

7 Creative Displays
the mall screens

8 Visit announcement Mall to announce about visit of HM for the store launch
Requirement from Mall Scheduled Date Scheduled Time

Permission to get flower decoration done on the day of 5th Sept

inauguration by 10AM 10:00 AM

5th Sept
'-Red carpet & Queue manager to be provided by Mall
10:00 AM
Permission to place diya inside the store on the launch 5th Sept
day 10:00 AM
Sofa and 2 chair arrangement for HM and Family
5th Sept
members 10:00 AM

Mall management to arrange security personnel to

manage the crowd during Home Minister visit
Dedicated lift to be arranged by mall management
parking space to be arranged by mall management 5th Sept
creatives to be given to mall management for
displaying on led screens

2:30 PM
Standee specifications and permissions to place
5th Sept 10:00 AM
Creative specifications - content to be displayed in mall
screens 5th Sept 12:00-9:00 PM
4-5 Times mall to announce about the store launch
and the chief guest 5th Sept 2:30-3:30 Pm