Final Technical and Commercial Compliance Semfg248 - 2023 01 06 12 57 21

HINDUSTAN AERONAUTICS LIMITED,
AIRCRAFT MANUFACTURING DIVISION,NASIK

PART-A
(TECHNICAL COMPLIANCE SHEET)
A) Name & Address Of the Vendor :
B) Enquiry No. : GEM/PSC/IDTO/153/2513/5902
Sr.No. Terms & Conditions

The RFQ consist of below mentioned:
Special PART-A (Technical Compliance Sheet)
1
Note: PART-B (Commercial Compliance sheet)
Compliance of both Part A & Part B is to be submitted as part of technical bid.
Scope of Work:
The present requirement is for Job work with raw material in HAL scope. Vendor has to manufacture & supply the part as per Drawing & Technology provided by HAL. Vendor to quote for
2 operations mentioned. HAL , Nasik will supply all the raw material for the production of the parts. Raw material will be supplied to supplier in staggered quantities based on the production plan
and availability of raw materials.
Vendor Scope starts from

Sr no Part no Qty Vendor scope operations HAL scope operations Vendor scope Tool
Opn No
1 01F.2B.210M.011.1A0 24 FROM -OPERATION NO. 960 (1) Process operations such as surface
treatment, heat treatment
(Hydrogenation, annealing, stress
2 01F.2B.210M.011.2A0 24 FROM -OPERATION NO. 960 relieve), anodising, Cad plating, oxy-
All machining operations
parkerizing, hard chrome, painting, etc
except Jig, Fixtures, Cutting Tools, Measuring
will be in HAL scope
process shop operations & Instruments, Dies & Gauges
(2) Important Inspection stages including
3 01F.2B.416M.001.1AA 24 FROM -OPERATION NO. 960 NDT operation
PDI, Ultrasonic Inspection, Testings,
NDT, Crack Detection (Magnaflux
/Capillary) will be in HAL
4 01F.2B.416M.001.2AA 24 FROM -OPERATION NO. 960 scope
All terms and conditions are complied.
1 Bidders authorised signature and stamp

Note:
(a) HAL will provide Drawing, technology & non standard gauges(If required as per technology). All such tools to be returnrd back to HAL, Nasik by the supplier after execution of purchase order. The
transportation charges for returning of tools to HAL, Nasik to be borne by supplier.
(b) One way freight charges for transportation of items for carrying out intermediate operations (i.e. from vendor site to HAL Nasik) will be borne by the vendor and transportation charges for sending
the items back to vendor site after process /intermediate operation will be borne by HAL.
CHECK LIST: MANDATORY DOCUMENTS TO BE UPLOADED
SL. No. Documents Uploaded Yes / No
HAL Registration Certificate with any Division of HAL valid till tender opening date/ Certificate issued by quality department of any HAL division valid till
1
tender opening date.
2 Non disclosure & Confidentiality agreement
3 Part-A (Technical Compliance Sheet) duly signed and stamped

PART-A
Sr.
Clause Terms & Conditions
No.
1. Subcontractors who are registered with any of the Divisions of HAL with Outsourcing Department for machining / CNC Machining category or related to
Machining of Aero partswith valid registration No. and validity till the date of technical bid opening date/Certificate issued by Quality Department of any division
valid till tender opening date can only participate in the tender. Vendor should submit valid registration certificate/Valid certificate issued by Quality alongwith
3 Registered Vendor
technical bid.
2. Subcontractor has to sign Non-Disclosure agreement and submit it alongwith the technical bid. The confidentiality and Non disclosure undertaking format is
attached at NDA Format Sheet.
Delivery schedule:
i) Linewise First article inspection (FAI) to be carried out for first part and HAL FAIR is to be coordinated with DGAQA , Nasik before batch production . First Article
against each line to be supplied within 90 Days after receipt of raw material/ last technical input from HAL, whichever is later.
ii) After successfull First Article Inspection, the balance items are to be supplied within 150 days from the date of receipt of raw material/ last technical input from
HAL Nasik, whichever is later. In case raw material is supplied in single lot or before proving of first parts then balance items are to be supplied within 150 days after
proving of first parts/last technical inputs whichever is later. Raw material will be supplied as per schedule based on availability of raw material and HAL production
requirements.
4 Delivery Schedule
iii) Raw material will be loaded based on the availability of material and production schedule.
iv) If vendor performance is not satisfactory due to heavy rejections/lot of snags/lot of delay in executing the order, then action will be initiated as per PO terms &
conditions.
Note: During First Article development & proving of items, in order to gain confidence, vendor may on his own, manufacture the first part on commercial material
(Vendor's material) to avoid rejection of HAL material.

PART-A
Sr.
No.
A) In case where materials are supplied by HAL, the rejection allowance and recovery etc. shall be as under:
i) The maximum permissible rejection allowance will be 3% (rounded off to next whole higher number) per line on loaded quantity or 01 which ever is higher. In case
the rejection exceeds 3% HAL AMD,Nasik Division Shall recover from the subcontractor the cost of raw material rejected beyond 3% based on raw material cost
mentioned in the Purchase order. All rejected materials will be returned to HAL AMD,Nasik Division by the subcontractor on F.O.R basis.
ii) Recovery of cost of rejected materials beyond mentioned at para (i) above, HAL AMD,Nasik.Division shall intimate the subcontractor the cost of rejection, and the
Rejection allowance & subcontractor will pay to HAL by crossed Demand Draft within 15 days, failing which, the recovery will be effected from their other pending bills from any HAL
5
recovery Divisions or otherwise invoking indemnity furnished by the subcontractor. In such cases, no labour charges/conversion charges will be paid to the subcontractor.
iii) Wherever inherent defects are noticed by the subcontractor in HAL’s supplied materials during machining, the subcontractor shall discontinue machining
operation and intimate HAL. HAL shall compensate the subcontractor to the extent of content in terms of labour charges on the basis of certificate by HAL Inspector.
B) Deduction, on account of operations not carried out by the Sub-Contractors/ Service Providers as per Purchase Order, and carried out by HAL shall be based on
the total quantum of re-work involved, the Purchase Order value and HAL estimated value. Only in exemption case, the subcontractor shall despatch the item with
less operation mentioned in purchase order with consent from HAL.
Drawing and technology are uploaded on HAL E-procurement portal i.e. www.eproc.hal-india.co.in. It is requested to download the drawing and technology from
6 Drawing & Technology above website against tender title no. same as Gem Bid No. Drawing and technology uploaded for Parts are for tendering purpose only.
NOTE: MODELS PROVIDED ARE FOR REFERENCE ONLY, PARTS ARE TO BE MADE AS PER DRAWING AND TECHNOLOGY ONLY.
1)The tender is on Package basis.

7 Tender Basis
2) Tender is on two bid basis.
Only after arriving lowest among bidder, Item wise prices with GST to be furnished after opening of price bid if demanded by HAL. Vendor should not mention any
8 Break up Cost
cost in the Technical bid otherwise their offer will be rejected and will not be evaluated.

PART-A
Sr.
No.
Confidentiality and Non
Subcontractor has to sign Non-Disclosure agreement against this tender enquiry and submit it alongwith the technical bid. The confidentiality and Non disclosure
9 Disclosure Agreement
undertaking format is attached at NDA Format Sheet.
undertaking
Inspection:
1) Pre-dispatch inspection will be done by HAL Inspection at vendor’s work. The report furnished by HAL Nasik Division Inspector will be final and binding on vendor.
The vendor shall provide inspection facilities free of charge. The intimation regarding readiness of items alongwith Inspection record sheet mentioning dimensions
should be given by the vendor preferably 3 days in advance in orde r to enable HAL Nasik Division to depute inspector to carry out inspection.
2)Final inspection & acceptance of components will be carried out at HAL’s premises and same will be final. Supplier has to furnish the quality certificate/IRS along
10 Inspection with the supplies.
3)Supplier has to obtain HAL, quality control approval of 1st off sample before taking up the batch production. The critical items and key characteristics must be
adequately managed and record of the same to be maintained.
4) If the test specimen for approval/inspection/verification is required as per technology or drawing, the same has to be manufactured and supplied by the supplier
to HAL, Nasik at no additional cost.
5) Challan qty and job card cleared qty should strictly match.
In case where material has been supplied by HAL, subcontractor shall take due care of the raw-material /special tooling etc. supplied by HAL AMD ,Nasik Division and
11 Damage /loss to material will indemnify HAL AMD , Nasik Division to the full value in case of damage/loss of these materials. However, in case of special tooling, normal wear and tear while in
usage will not be considered as damage.
The subcontractor shall ensure that the components supplied by them shall be of the highest quality and workmanship and as per the drawings & specification
provided by HAL. Wherever orders are placed in accordance with particular specification/drawing requirement, it will be deemed to be an undertaking by the
12 Quality and workmanship
subcontractor that they have fully acquainted themselves with various drawings/ specifications/standards thereof. All the operations are to be carried out only by
qualified technical personnel.

PART-A
Sr.
No.
Warranty: The Items supplied shall be free from any defects/workmanship and shall be guaranteed for Quality/satisfactory performance for a period of 12 months
from date of acceptance. Any defect because of faulty material (if not supplied by HAL)/workmanship noticed during the guarantee period shall be rectified by the
subcontractor free of cost. In case, where full checking is initially not possible and the final inspection will be done at the time of actual production, the defects if any
13 Warranty
noticed at that time will be reported by Outsourcing Dept. immediately to the subcontractor. In case subcontractor fails to rectify within 30 days from date of
notification, the cost of raw materials and other charges paid to the subcontractor will be recovered from pending bills/BG/PBG/Security deposit of the
subcontractor.
Material change Subcontractor shall always inform any material changes in the information already declared/furnished by them at the time of registration or afterwards, within 30
14
information days of such material change in information. Non-compliance of this is likely to result in cancellation/deletion of your registration as registered subcontractor.
For the purpose of this Tender/ Contract /Agreement, the Bidder/Contractor/Supplier shall not store, copy or disclose HAL’s data and information whether in
written, machine readable or other tangible form or disclosed orally, that is of value to HAL. Also, Bidder/ Contractor/ Supplier agrees to use HAL’s data only for the
purpose under this Tender/ Contract /Agreement, restrict disclosure to any other person or entity or third party and shall safeguard the provided data including from
15 Confidentiality agreement cyber security risks etc. Bidder/Contractor/Supplier should promptly return within 90 days HAL’s data in original media and should not keep HAL’s data, upon expiry
of Tender/ Contract /Agreement or early termination of Contract /Agreement and certify that HAL’s data has been deleted permanently.
Non – adherence to this confidentiality clause by the Bidder/Contractor/Supplier shall be treated, as a material breach of this Tender/ Contract /Agreement.
The provisions of this clause shall survive and remain in force notwithstanding the termination or expiry of this Contract/ Agreement.
Preservation of templates, HAL supplied (if applicable) raw materials; templates, RMA item, toolings and documents by vendor will be property of HAL Nasik. Vendor should ensure proper
16
assembly jigs and tooling maintenance and preservation of the all the raw materials, templates, RMA item and tooling and to be returned to HAL Nasik whenever requested (if applicable).
All IPR for the out-sourced work to be performed by a sub-contractor for HAL shall remain solely with HAL. Accordingly, any product/ process developed by the sub-
Intellectual Property
17 contractor for HAL under the out-sourcing order shall be exclusively supplied/ used for HAL’s benefit and shall under no circumstance be sold or marketed directly or
Rights (IPR)Protection
indirectly to any other customer or third party without explicit authorization of HAL.

PART-A
Sr.
No.
It may please be noted that in addition to HAL, the representatives from Air force/ other regulatory authorities may visit the supplier’s facilities before & after
18 Visit of Vendor's Premises
placement of order and the same should have access to all levels of supply chain and applicable records.
In case vendors have any doubt/difficulty regarding drawings or scope of work etc., the vendor may visit HAL Nasik for clarification of the same before submission of
19 Clarification the quotation. Vendor to check supplied material (if applicable) with reference to stock length in drawing and in case of discrepancy convey the same to HAL within
10 days after receipt of material.
20 Packing & Forwarding Packing and Forwarding: - The supplier should ensure proper packing of the finished products as per standards before dispatch to HAL.
All terms & conditions /scope/ drawings/ technology / responsibilities specified in RFQ is agreed and understood by vendor. Vendor has to submit this document
21 Acceptance & Submission
duly signed and stamped.
Vendor should have sufficient spare capacity to deliver within delivery schedule the manufactured item in this tender as per RFQ.Punitive action may be initiated
22 Spare Capacity
if there is regular/long delay in supply of parts as per delivery schedule due to non-availability of sufficient spare capacity after placement of order.
Special Processes:
Control of special processes and Retention of documents by supplier: - If the special process operations such as Plating, Painting, Heat treatment, Welding &
Soldering are called in the technology and they are in supplier’s scope, then the supplier shall be approved by HAL for their facilities and retain the documents
23 Special Processes related to such operations over a period of minimum 5 years. In case the supplier is sub-letting those special processes to their sub-supplier, the primary supplier
shall obtain prior permission of HAL for sub-letting and approval of sub-supplier’s facilities. However, the approval and its validity to carry out the said process
operations including its renewal of validity every year, should be maintained by primary supplier and the same shall be communicated to HAL periodically.

PART-A
Sr.
No.
1) Ordered item will be manufactured from the material supplied by HAL as per the technology & drawings supplied by HAL. All the components are to be
manufactured exactly as per the HAL supplied drawing and technology. Any alternate technology / methodology can be used for manufacturing of components only
after prior approval of HAL Process Planning. Any minor amendment / notifications in the detail parts /assembly as issued by HAL Process Planning / Design / Quality
Departments at later date will be incorporated by vendor at no additional cost.
2) Following technical information on the parts is provided–
a. Technologies (process sheets) – technologies for all the involved detail parts
b. Drawings (MS) – drawings and the material schedules for all the detail parts.
Technical Instruction & The technical details provided along with the RFQ were for reference only. Controlled copies of all the required technical documents will be provided by HAL Nasik.
24
Requirements The items are to be manufactured strictly as per drawing, technology provided by HAL. The supplier should not deviate from the technology & drawings. Compliance
to changes, if any, must be recorded. Any minor changes in the drawing or technology, if any will be intimated by HAL to the supplier and the same are to be carried
out by the supplier without any additional cost.
3) The supplier should also acknowledge immediately the receipt of any changes in drawing/technology by HAL Nasik. The drawings and technology supplied by HAL
to be returned back by the supplier after completion of purchase order.
4) Technology (process sheets) is an important document of the technical data provided. Vendors are requested to carefully read the technology to understand the
operations and work involved. In case of any discrepancy or dispute in the data, same should be brought to the notice of AGM (Outsourcing) before submission of
the bid.

PART-B
(COMMERCIAL COMPLIANCE SHEET)
Name & Address Of the Vendor :

Please indicate your response/compliance/acceptance to the following terms and upload as part of technical bid.
Sr.
No.
The RFQ consist of below mentioned:
PART-A (Technical Compliance Sheet)
PART-B (Commercial Compliance sheet)
Compliance of both Part A & Part B is to be submitted as part of technical bid.
No Pricing Detail in Technical Bid (PART A & PART B) & Uploaded Documents :
1) No price /pricing details/aspects has to be mentioned in technical bid ( Part A & Part B) compliance documents and other mandatory documents to be
uploaded as per check list mentioned below.
1 Special Note: 2) Total Landed Cost are to be filled in GeM Portal only.
3)In case bidder submits price / indicate pricing aspects of any kind in uploaded bid documents or against any query, the bid will not be considered for evaluation
and will be rejected.
Tender Basis:
1)The tender is on two bid Package basis .
2) Vendor has to submit summation of total landed prices of all the package lines (( i.e unit price x total no. of qty against each line) plus
P&F, Freight, insurance & GST etc) in GeM Portal only .
Prices quoted should be on F.O.R. (destination) HAL, Nasik basis. Total cost of parts including Tooling, packing & Forwarding, Freight, Insurance, GST, other cost if any to be
2 Price included and quoted on Pack ege basis . Item wise breakup cost with GST if sought by HAL to be furnished (if selected as L1). Vendor should also consider transportation cost for
intermediate operations while quoting.
3 Firm Prices The prices will be firm as fixed as per contract terms till execution of contract and exclude subsequent claims or price increases of any kind.
Full payment against each part unit wise, will be made only through ECS (i.e. NEFT/RTGS) on receipt and final acceptance of items at HAL site within 30 days.Tooling cost,if asked by
4 Payment Terms
the vendor will be amortised over total quantity for each part-wise and will be paid accordingly.
All the terms and conditions are complied.
9 Bidder Authorised Signature and stamp

PART-B

Sr.
No.
Bank Guarantee , Indemnity Bond & Insurance Policy

If purchase order is placed then
• The supplier will furnish a general bank guarantee maximum of Rs 100,000/- against the value of raw material supplied by HAL on yearly renewable basis. ( Bank guarantee
varies from Rs 10,000/- to Rs 100,000/- based on raw mterial value.)
• The supplier will also arrange for indemnity bond for the value of raw material exceeding Rs 100,000/-.Indemnity bond should be in favor of HAL, covering the cost of material,
which should be valid till completion of supplies plus 60 days .
• Comprehensive insurance policy covering potential risk to the HAL supplied material including fire, theft, damages/ loss of material etc., for an amount equal to the estimated
cost of material, which should be valid till completion of supplies plus 60 days. Such insurance policy will be assigned to HAL
• The supplier should also furnish indemnity bond and comprehensive insurance against the cost of tools to be supplied by HAL.
• After placement of purchase order Supplier to furnish Indemnity bond and comprehensive insurance for the value of raw material loaded/ to be loaded on the Supplier.
Bank Guarantee , Indemnity Bond & Supplier to furnish Security BG/ Indemnity bond etc immediately after receipt of purchase order. Raw material will be supplied only after receipt of the said documents
Insurance Policy • The comprehensive insurance & indemnity bond to be furnished in favour of AMD HAL Nasik.
5
Note: The bank guarantee/Indemnity Bond/Insurance will be obtained/replenished/extended ete from the subcontractor on yearly renewal basis against various orders awarded
to them in totality based on maximum value of materials held with them after every financial quarter review. Bank guarantee value will be worked out as per below table.
Maximum value of materials held with sub-contractor Value of Bank Guarantee (Rs.)
at any point of time during the year (in Rs)
Less than Rs 10,000 Nil

Rs 10,001 to Rs 100,000 Rs 10,000
Rs 1,00,001 to Rs 3,00,000 Rs 20,000
Rs 3,00,001 to Rs 10,00,000 Rs 30,000
Rs 10,00,001 to Rs 20,00,000 Rs 40,000
Rs 20,00,001 to Rs 50,00,000 Rs 75,000
Above Rs 50,00,001 Rs 1,00,000

PART-B

Sr.
No.
Raw Material cost for submitting Bank Guarantee, Indemnity Bond, Insurance
Unit Raw
Total Raw material Cost
SL. No. Part No. Description Qty Unit Material Cost
(in Rs.)
(in Rs.)
1 01F.2B.210M.011.1A0 KINK RIB AT Y=1620 24 NOS 22605.09 542522.16
2 01F.2B.210M.011.2A0 KINK RIB AT Y=1620 24 NOS 22605.09 542522.16
3 01F.2B.416M.001.1AA ANK END RIB Y=3272 24 NOS 16461.36 395072.64
4 01F.2B.416M.001.2AA ANK END RIB Y=3272 24 NOS 16461.36 395072.64
Total 78132.90 1875189.60
The time/date of delivery of the store mentioned in the order shall be deemed to be the essence of the contract and delivery must be completed not later than the dates specified
there in. Should the subcontractor fail to deliver the stores within the prescribed period, HAL shall be entitled at their option:-
a) to recover from the subcontractor agreed liquidated damages & not by way of penalty, a sum of 0.5% of the value of the item not delivered in time for each week of delay or
6 Liquidated damages
part of week subject to a maximum of 5 % or
b) to cancel the order

PART-B

Sr.
No.
1) GST registration is mandatory from 01/07/2017 as per Government of India guidelines , hence Supplier /partner should compliance with GST regulations and instructions and
intimation to be given to HAL. Supplier will be responsible for any liabilities arising to HAL due to non compliances to GST by supplier.Vendor has to file the GST returns as per GoI
prevailing Guidleines on GST portal so that HAL can avail the Input Tax Credit(ITC). In case vendor fail to do so then tax paid will be deducted from the pending dues of vendor.
2) Vendor has to ensure return of material after machining within one year or time limit as per prevailing GST Rule,failing the delivery within time limit as per GST rule the tax
7 GST
burden(GST implication due to non-return of material to principle on raw material value) has to be borne by vendor."
3) GST % as applicable should be distinctly shown along with the prices quoted. Where this is not done, no claim for GST will be admitted at a later stage on any ground
whatsoever and it will be treated as inclusive. GST is payable only when GST registration number is given in your bill charges from us shall be paid to authorities concerned.
Prevailing GST is also applicable on LD amount.
Price quoted should be net and unless otherwise specified should remain valid for our acceptance for 90 days from the closing date of enquiry and the materials offered should be
8 Validity of quotation
kept under provisional reservation for this quotation.
If an extension is desired by the Sub Contractor, contractor shall apply for extension of time to HAL preferably 15 days prior to the date of delivery without prejudice to the rights
9 Extension of time
of HAL, then HAL may grant extension of time for any cause which HAL may deem proper and the decision of HAL in this respect to be final and binding.
Whenever under this contract any sum of money is recoverable from any payable by the contractor, HAL shall be entitled to recover such sum by appropriating in part or whole by
deducting any sum then due or which at any time thereafter may become due to the contractor in this or any other contract entered by HAL as a whole its Divisions and Branch
10 Appropriation
Offices etc., held by him alone or in partnership with others. Should this sum be not sufficient to cover the full amount recoverable, the contractor shall pay to HAL on demand the
remaining balance due.

PART-B

Sr.
No.
Sub-contracting
11 The Sub-Contractors shall not sub-let any portion of the contracted job without prior written approval of HAL.
/Sub-letting
Nothing in this agreement/ contract precludes HAL Division from entering now or hereinafter into any agreement/contract with others for manufacturing and supply of same or
12 Parallel agreement / contract
similar goods.
13 Conditional Bid Conditional bid will not be entertained
In the event of HAL Division being not satisfied with the performance of the subcontractor at any point of time, in terms of either quality of machining or care of our material or
14 Termination of contract delivery, also in case the subcontractor indulges in malpractices, fraud, cheating etc HAL AMD Nasik Division shall be entitled to terminate the contract, after giving 30 days notice
in writing to the subcontractor by registered post and under this condition HAL Division will not be liable to pay any compensation whatsoever to the subcontractor.
Neither of the parties of this contract shall be entitled without the other party's consent to assign or transfer to a third party all or part of the benefits or obligations of this
15 Sub-Contract
contract.
All disputes or differences whatsoever arising between the parties out of or relating to the construction meaning and operating or effect of this contract or the breach thereof
16 Arbitration shall be settled by arbitration in accordance with the rules of arbitration of the Indian Council of Arbitration and the award made in pursuance thereof shall be binding on the
parties.
Work under the contract shall if reasonably possible continue by mutual agreement during the arbitration proceedings and no payment due to or payable by HAL will be withheld
17 Work and payment during arbitration
without reasonable cause and merely on account of the pendency of such proceedings.
18 Jurisdiction The Court at Nasik (Maharashtra) only shall have jurisdiction to deal with and to decide any legal matter whatsoever arising out of this contract.

PART-B

Sr.
No.
The price quoted shall be in no event exceed the lowest price at which you sell the stores or offer to sell stores of identical description to any person(s) / organization including the
purchases by any department of the Govt. of India, the State Govt. or any statutory undertaking of the Govt. of India / State Govt., as the case may be during the period till the
completion of the performance of the order placed and during currency of the order. If at any time during the said period, the contractor reduces the sales price, sells or offers to
19 Fall Clause sell such stores to any person/organization including the purchaser or any department of Central Govt. or any Dept. of State Govt., or any statutory undertaking of the Central or
State Govt., as the case may be at a price lower than the price chargeable under the contract, he shall forthwith notify such reduction/sale or offer to sale to the Hindustan
Aeronautics Limited and the price payable under the contract for the stores supplied after the date of coming into force of such reduction or sale or offer to sale shall stand
correspondingly reduced.
No involvement of Agents or Middlemen in India or abroad in any capacity whatsoever is permitted at any stage in relation with this tender and the resultant contract.
Subcontractor shall confirm that he has not appointed any agent in India to promote this contract and that no commission etc. is payable to any such agent in connection with this
contract.
Subcontractor shall also confirm that he has neither paid nor will pay any commission, fee or any such charges to any agent in connection with the award and execution of this
contract.
Should it be subsequently proved that such a commission, fees or charge has been paid, contrary to the foregoing, buyer shall be entitled to terminate this contract forthwith. The
buyer shall also be entitled to recover from the seller an amount equal to the commission, fees or any such charge proved to have been paid.
HAL has not appointed / authorized any person / agent to deal with the subcontractors in respect of the said contract. In case, if someone claims and interacts with the
subcontractorsit shall be duty of the subcontractors to bring such instances to the notice of HAL Management.
20 Involvement of any agents and middlemen
It is expressly understood and agreed by and between Sub Contractor & purchaser that purchaser is entering into this contact solely on its own behalf and not on behalf any other
person or entity. In particular, it is expressly understood and agreed that Government of India is not a party to this contract and has no liabilities, obligations or right hereunder. It
is expressly understood and agreed that purchaser is an independent legal entity with power and authority to enter into contracts solely on its own behalf under the applicable
laws of India and general principles contract law. Sub Contractor expressly agreed acknowledges and understand that purchaser is not an agent, representative or delegate to the
Government of India. It is further agreed and understood that Government of India is not and shall not be liable for any acts, omissions, commissions, breaches or other wrongs
arising out of the contract. Accordingly, sub-contractor hereby expressly waives releases and foregoes any and all actions, including counterclaims, impleader claims or counter
claims against the Government of India arising out of this contract and covenants as to any manner, claim cause
or action or this whatsoever arising out of or under this contract.

PART-B

Sr.
No.
Freight charges: -
• One-way freight charges for transportation of items from HAL such as raw materials, tools, etc will be borne by HAL Nasik.
• The freight charges for all the supplies & return of tools, etc from supplier side to be borne by supplier.
21 Frieght Charges
• In respect of semi finished components involving process or any other intermediate operations at HAL, the supplier will bear the freight charges for sending to HAL and HAL will
bear the freight charges for returning after process/intermediate operations.
• In case of return of deviated items to suppliers due to supplier’s fault, to and fro charges to be borne by supplier.
The goods should be cosigned to the “Stores Manager” HAL and be dispatched on freight prepaid basis:
22 Shipping a) by any reliable Lorry transport / CARGO COURIER.
b) by Regd Post Parcel duly insured.
23 Integrity pact Vendor has to sign a integrity pact with HAL if PO of Rs 5 crore and above (available on HAL website).
24 Exit Clause HAL reserves right to short close the order at any stage without assigning any reason if felt necessary by HAL.
25 Rights with HAL HAL, Nasik reserves the right to reject, partially or fully, offers received.
If purchase order is not placed on you, you should positively return back the CDs/drawings/technical specifications if provided to you by HAL, Nasik. Suppliers who are regretting
26 Return of Enquiry Documents
for submitting quotations should submit the CDs/drawings/technical specifications along with the regret letter if provided by HAL Nasik.
Value of scrap like chips , end piece generated at the time of machining etc of HAL supplied raw material is to be considered while quoting for each item. Any rejected part to be
27 Value of Scrap
returned to HAL at vendor's cost.

PART-B

Sr.
No.
Once the purchase order is placed on the vendor ,HAL reserves the right to place further purchase order on the vendor with escalation in line with prevalling national indices.
Vendor may have to further enter into LTBA for parts mentioned in this PO if required. The current requirement is as mentioned in the RFQ. However, HAL may consider
28 Future Requirement & LTBA
placement of further orders. Hence, vendors to quote considering the long term requirement. After successful delivery of items of this contract, vendor may be reckoned as a
single developed source/Established source for the future requirements as per HAL terms & conditions.
The suppliers are required to retain the following documents for a period of minimum 05 years after completion of purchase order.
A) Enquiries/ RFQ
B) Purchase Orders / Purchase Order Amendments
C) First Article Report
D) Dimensional Inspection Report Along With PDI Call
E) Traceability Records
F) Calibration Records of Measuring Instruments, Gauges, Test Rig etc.
29 Retention of documents G) Change in configuration of product.
H) Snags
I) Corrective, preventive action reports
J) Route card of suppliers
K) Material gate pass
L) Delivery Challan
If purchase order is not placed on you, you should positively return back the CDs/drawings/technical specifications if provided to you by HAL, Nasik. Suppliers who are regretting
for submitting quotations should submit the CDs/drawings/technical specifications along with the regret letter if provided by HAL Nasik.

PART-B

Sr.
No.
Handling, Storage, Packing & Preservation of Product:
• There shall be an effective system for ensuring proper handling, storage and preservation of all products from receipt to dispatch of product to HAL.
• All the applicable quality documents and records required in the contract or order shall be included with the shipment of consignment.
• There shall be a controlled temperature storage facility (Cold storage) if required.
• Shelf Lifed items shall be verified prior to use if required.
Supplier shall establish suitable means to ensure proper handling and storage of HAL
supplied materials.
a) Handling, storage at receipt:
Separate enclosure shall be identified for HAL raw material storage. All raw materials
must be identified with purchase order number, material specification, batch number, part number, work order number and quantity. Materials to be stored properly to prevent
Handling, Storage, Packing & Preservation
30 misuse, loss, damage and deterioration.
of Product:
b) Handling during machining:
Raw materials / semi-finished products in process of manufacturing shall be identified with a suitable means indicating purchase order number, part number, material
specification, batch number, work order number quantity. Items shall be placed in appropriate containers with identification while moving from place to place for
operations.
c) Handling parts after machining:
All finished parts properly packed individually using Netlon mesh, plastic covers/bags or oil papers etc, as applicable to prevent scratches/damages until item reaches
destination. Also to prevent corrosion parts must be applied with recommended media
d) Packing and Forwarding:
The supplier should ensure proper packing of the finished products as per standards before dispatch to HAL.

PART-B

Sr.
No.
If there is a mismathch in terms & conditions mentioned in this Tender & GeM terms & conditions than the terms & conditions in this tender will take precidence over GeM T & C
31 Precidence of T & C
like LD percentage, Delivery Schedule etc.
All Correspondences should be addressed to:

The CM (Outsourcing)
Outsourcing cell (AMD)
Hindustan Aeronautics Limited
32 Correspondence
Aircraft Division, Ojhar Township Post Office
Nasik – 422 207
Phone – 02550- 271963
CHECK LIST: MANDATORY DOCUMENTS TO BE UPLOADED

SL. No. Documents
1 Part-B (Commercial Compliance Sheet a part of Technical bid) duly signed and stamped
2 MSME Certificate as per terms & conditions of GEM
3 Make in India (Local Content) Certificate as per terms & conditions of GEM

Tender No: GEM/PSC/IDTO/153/2513/5902
To,
HAL,
AMD , Nashik
Subject :- Self Certification for Local Content.
Reference is made to the above mentioned tender and quotation. We hereby

confirmed that the offered items meet the minimum local content of ____________ % i.e.,
Class_________ Local Supplier and below location at which the local value addition is
made.
Address of Location
Thanks and regards
Name:
Designation/ Authority of signing
Page 19 of 20
CONFIDENTIALITY & NON-DISCLOSURE UNTERTAKING
Reference: Tender No: __G_E_M
__/_P_S_C_/_IDT_O_/_1_5_3_/_2_5_1_3_/_5_9_0_2___________
__
We M/s ________________________________________. a Registered Company under the company act with

Registration Ref. no. ________________ hereby and by this document signed by our authorized representative
……………………….................................................... designated as ………………….…………....................
That all the Technical information received in the form of Documents, Verbal and Oral clarifications against the
tender shall be held strictly confidential while in our custody.
a) that technical information so received shall not be divulged to third party or any individual
b) that the technical information received shall not be copied
c) that we shall be solely responsible for any pilferage of these documents of technical information
d) that the documents and technical information so received shall not be used for any other purpose than the
purpose for which it is given
e) that any violation on our part of the above conditions will make us liable for penal action under Section 3 and 5
and relevant articles of the Official Secret Act of the Government of India.
All IPR for the out-sourced work to be performed by a sub-contractor for HAL shall remain solely with HAL.
Accordingly, any product/ process developed by the sub-contractor for HAL under the out-sourcing order shall be
exclusively supplied/ used for HAL’s benefit and shall under no circumstance be sold or marketed directly or
indirectly to any other customer or third party without explicit authorization of HAL.
For the purpose of this Tender/ Contract /Agreement, the Bidder/Contractor/Supplier shall not store, copy or
disclose HAL’s data and information whether in written, machine readable or other tangible form or disclosed orally,
that is of value to HAL. Also, Bidder/ Contractor/ Supplier agrees to use HAL’s data only for the purpose under this
Tender/ Contract /Agreement, restrict disclosure to any other person or entity or third party and shall safeguard the
provided data including from cyber security risks etc. Bidder/Contractor/Supplier should promptly return within 90
days HAL’s data in original media and should not keep HAL’s data, upon expiry of Tender/ Contract /Agreement or
early termination of Contract /Agreement and certify that HAL’s data has been deleted permanently.
Non – adherence to this confidentiality clause by the Bidder/Contractor/Supplier shall be treated, as a material
breach of this Tender/ Contract /Agreement.
The provisions of this clause shall survive and remain in force notwithstanding the termination or expiry of this
Contract/ Agreement.
For,
Signature:
Date:
Authorised Person:
Designation:
Page 20 of 20

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HINDUSTAN AERONAUTICS LIMITED,

AIRCRAFT MANUFACTURING DIVISION,NASIK

B) Enquiry No. : GEM/PSC/IDTO/153/2513/5902

Sr.No. Terms & Conditions

Vendor Scope starts from

All terms and conditions are complied.

1 Bidders authorised signature and stamp

2 Non disclosure & Confidentiality agreement

3 Part-A (Technical Compliance Sheet) duly signed and stamped

All terms and conditions are complied.

2 Bidders authorised signature and stamp

All terms and conditions are complied.

3 Bidders authorised signature and stamp

1)The tender is on Package basis.

All terms and conditions are complied.

4 Bidders authorised signature and stamp

All terms and conditions are complied.

5 Bidders authorised signature and stamp

All terms and conditions are complied.

6 Bidders authorised signature and stamp

All terms and conditions are complied.

7 Bidders authorised signature and stamp

All terms and conditions are complied.

8 Bidders authorised signature and stamp

B) Enquiry No. : GEM/PSC/IDTO/153/2513/5902

All the terms and conditions are complied.

9 Bidder Authorised Signature and stamp

B) Enquiry No. : GEM/PSC/IDTO/153/2513/5902

Bank Guarantee , Indemnity Bond & Insurance Policy

Less than Rs 10,000 Nil

All the terms and conditions are complied.

10 Bidder Authorised Signature and stamp

B) Enquiry No. : GEM/PSC/IDTO/153/2513/5902

2 01F.2B.210M.011.2A0 KINK RIB AT Y=1620 24 NOS 22605.09 542522.16

3 01F.2B.416M.001.1AA ANK END RIB Y=3272 24 NOS 16461.36 395072.64

4 01F.2B.416M.001.2AA ANK END RIB Y=3272 24 NOS 16461.36 395072.64

Total 78132.90 1875189.60

All the terms and conditions are complied.

11 Bidder Authorised Signature and stamp

B) Enquiry No. : GEM/PSC/IDTO/153/2513/5902

All the terms and conditions are complied.

12 Bidder Authorised Signature and stamp

B) Enquiry No. : GEM/PSC/IDTO/153/2513/5902

13 Conditional Bid Conditional bid will not be entertained

All the terms and conditions are complied.

13 Bidder Authorised Signature and stamp

B) Enquiry No. : GEM/PSC/IDTO/153/2513/5902

20 Involvement of any agents and middlemen

All the terms and conditions are complied.

14 Bidder Authorised Signature and stamp

B) Enquiry No. : GEM/PSC/IDTO/153/2513/5902

All the terms and conditions are complied.

15 Bidder Authorised Signature and stamp

B) Enquiry No. : GEM/PSC/IDTO/153/2513/5902

All the terms and conditions are complied.

16 Bidder Authorised Signature and stamp

B) Enquiry No. : GEM/PSC/IDTO/153/2513/5902

All the terms and conditions are complied.

17 Bidder Authorised Signature and stamp

B) Enquiry No. : GEM/PSC/IDTO/153/2513/5902

All Correspondences should be addressed to:

CHECK LIST: MANDATORY DOCUMENTS TO BE UPLOADED