dcEFsflR'frts PERSONNEL DIVISION POLICY

(l[r{ag{ffE qrr gtrfi{) CELL

CIN: L23 109WB1973GOI028844
COAL INDIA LIMITED
(A Govt. of lndir Entcrprisc) E-Mail: policycell.cil@coalindia"in
Tel: 033.7110 4271
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Website: wwv,/.coalindia-in
Premise No. 04, MAR, PIot No. AFJII
Actior Area-lA, NeMown, Rajalhat qqr q6rrd dr[s
KOLKATA.7ool56 (WB) A Mahsrator Company

(An ISO 9001:2015, ISO 14001:2015 & ISO 50001:2011 Certified Company)

fr{E: 0L/C5A (Pc),Mining Career growth/ l0l0 Rff6:20.01.2023

orqtmqilqq
ftqg; gssssj Growth of Mlnlng Drecutlves of CIL & Subsidiary companies
In Reference to CIL Office Order Nos. CILlC5A"/CClIv{in.04lil7l dated 22.09.2000,
CIL/C5A/CCA4in./093/81 dated 12.06.2006 and CIL/C-5A(CCy805 dated 19120.12.2018 , the
Competent Authority of CIL in its 298th CFDs meeting held on 13.01.2023 under Item No. 498.02
has approved modifications in the Career Growth Policy/ DPC guidelines for Mining Executives of
CIL & its Subsidiaries based on the Recommendations of the Committee Constituted under the
Chairmanship of Shri P.M. Prasad, CMD, CCL.

The revised guidelines are enclosed for information and compliance by all concemed.

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1. D(T)/ D(M)/ D (P&rR)/ D(F), crL
2. CMD, BCCL/ CCU CMPDIV ECU MCV NCV SECU WCL
3. CVO, CrL
4. D(P)/D(T), BCCV CCV CMPDIVECV MCV NCV SECL/ WCL
s. D(r/cRD), cMPDTL
5. CVO, BCCL/ CCV CMPDIV ECLI MCV NCV SECV WCL
7. ED (Co-ordination), CIL
8. ED, CDlrCrlFrN./PERS
9. company secretary, clL - in reference to item No. 298.02 of 298th cFDs
10. GM, NEC
11, Ts to D(P&rR)/D(T), CrL
12. HoD (P/Rectt.)/HoD (P/EE), clt
13. HoD, CIL New Delhi Office
14. Mgr.(P/Pc), CIL - for updation of HR Manual.
Career Growth of l\tlini+q Execqtives of CII, & Subsidiarv Comnanies

l) Discontinuance ofexisting provision ofAdditionaUExtended Residency at the time

of Horizontal Movement, on obtaining First-Class Mine Managers Certificate of
Competency (FMCC). Name of an executive on submitting FMCC shall be reflected
in first class channel. Further, it will have no additional residency period. His/Her
eligibility for promotion to next higher grade will be counted from the date ofhis/her
entry into present grade and not from the date ofentry into first class channel.

2) The first class passed executives who are presently undergoing additional
residency (due to horizontal movement in same grade) will be deemed to be eligible
for consideration for promotion to next higher-grade w.e.f 30th September' 2022
provided they have completed 3 years' residency in present grade on the cutoff date
from the date of initial entry into presert grade.

3) Since the recommendations will take effect from 30e September'2022 cut off DPC, the
following points are to be followed: -

a) Executives, who are currently in Second class channel and declare first class
certificate that corresponds to any year prior to 2021, will be considered for entry
into first class channel in accordance with the policy in vogue at the time of
effective date, as mentioned in first class certificate. (Please Refer Table-A)

b) Executives, who are currently in Second class channel in E5iE6 grade and
declare first class certificate that corresponds to year 2021, will be considered for
entry into first class channel at par with those executives, whose first-class
certificate also conesponds to year 2021 and were horizontally shifted on account
of declaring their certificates. Accordingly, while placing those second-class
executives in first class channel, their date of entry into present grade will be
changed so as to bring parity. (Please Refer Table-B)

c) Executives who are promoted to E5/ E6 in second class channel and thereafter
acquire first class certificate that corresponds to year 2022 or thereafter, will be
considered for entry into first class channel below those executives whose first-
class certificate corresponds to year 2021. Accordingly, while placing those
second-class executives in first class channel, their date of entry into present
grade will be changed so as to bring parity. (Please Refer Table-C)

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 d) Previous settled cases, where the executives after Horizontal Movement have
completed additional Residency period, will not be compared to situation 3(b) &
3(c) given above. Recommendations at point 3(b) & 3(c) are to deal with future
situations after adoption ofnew policy w.e.f. 30s September'2022.

4. The existing criteria of fixing of Inter-se seniority in First Class Channel, i.e.
Present Deemed Date, Effective Date of FMCC, Effective Date of SMCC and
Date of Birth to continue.

5. Present practice of separate seniority lists for Mining First Class & Mining
Second Class to continue.

6. During DPCs, vacancies are to continue to be filled FIRST by First Class Holders
then balance vacancies from Second Class Holders.

7 Present guidelines with respect to accepting only Unrestricted Mining certificates

for career growth beyond E3 grade to continue.

8 Executives are supposed to submit their FirsV Second class certificate details soon
after receipt ofthe same.

9 If an executive, who is eligible for consideration for DPC, is not able to submit
his firsVsecond class certificate prior to the DPC, due to various reasons, then he
will be given time upto next DPC Cutoff date for promotion with notional
seniority subject to normal process ofDPC and promotion ofjunior executive
earlier. Claim of notional seniority is subject to effective date of certificates
being prior to the DPC cut off with reference to which he has got claim to
notional seniority.

Ee for claim ofNotional Senioritv case

Effective date of First class/second class certificate: 3fth July'2022.

Submission date: on or before 30th Septembe/2022.
Extended submission date to claim notional benefit: 30th Septembe/2023.

If any executive submits his first class/second class certificates, beyond the
extended time as stated in above, such executive will be assessed for
promotion in subsequent DPC without benefit of notional fixation of
seniority.

r0. All promotions will continue to be vacancy-based and subject to fulfilment of

eligibility criteria as per Cadre Scheme & general guidelines/policies ofDPC.

ll. Above modifications is effective from the DPC of 30s September'2O22 cut
offonwards.

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TABLE A

Executive X Executive Y Remarks

DOA (E2) 18.09.2007 18.09.2007 Same date

E3 18.09.2008 18.09.2008 Same date

E4 30.09.2014(2"d class) 30.09.2014(2"d ctass) Same date

Effective date I 7.06.20 I 7(declared while 17.06.2017(not Same date

of FMCC in E4 grade) declared while in E4 X declares
grade) Y Does not declare

E4 NO PROMOTION Continues in E4

Horizontally shifted to E4
first class w.e.f I 7 .06.2017
i.e effective date of
certificate

E5 Still in residency period in 20.01 .2020(in 2d

E4 grade I't class channel class)

E5 03.09.2021 (lsr CLASS Already in E5 (2 nd

CHANNEL) class)

Note: After completing

additional residency

E5 Already in E5 (I st class) Declares first class on

01.03.2022 bearing
effective date of
t7.06.2017. In line with the
Policy in vogue at
His E5 (in I't
class that point of time
channel) deemed date
will be changed as
03.09.202t

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 TABLE B

Executive X Executive Y Remarks

DoA (E2) 18.09.2008 18.09.201l X is senior to Y

E3 18.09.2009 18.09.2012 X is senior to Y

E4 22.05.2015(2"d class) 03.08.2017(2"d ctass) X is senior to Y

Effective date 27 .03.2l2l(declared 27.03.2021(not declared Same date

of FMCC while in E4 grade) while in E4 gade) X declares
Y Does not declare

E4 NO PROMOTION Continues in E4

Horizontally shifted to
E4 first class w.e.f
27 .03.2021 i.e effective
date of certificate

E5 Still in residency period 12.03.2022(in 2nd class)

in E4 lsr class channel

E5 After implementation of Already in E5 (2 nd class)

new policy and
exemption of additional
residency period, X will
be promoted in 30.09.22
cut off.

His deemed date in E5

first class is 01.01.2023
(assumed date)

E5 Already in E5 (1st class) Declares first class on This is because Y got

since 01.01.2023 01.102022 bearing promoted to higher
(assumed date) effective date of grade (E5)
27 .03.2021. superseding X, while
X was horizontally
His E5 (in I't class moved to same (84)
channel) deemed date will grade.
be changed as 0l.01.2023

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 TABLE C

Executive X Executive Y Remarks

DOA (E2) 18.09.2008 18.09.201I X is senior to Y

E3 18.09.2009 18.09.2012 X is senior to Y
E4 22.05.2015(2"d class) 03.08.2017(2"d class) X is senior to Y

Effective 27 .03.212l(declared while in E4 grade) Not passed

date of
FMCC

E4 NO PROMOTION Continues in E4

Horizontally shifted to E4 first class w.e.f

27.03.2021 i.e effective date of ce(ificate

E5 Still in residency period in E4 l'r class I 2.03.2022(in 2"d class)

channel

E5 After implementation of new policy and Already in E5 (2 nd

exemption of additional residency period, class)
X will be promoted in 30.09.22 cut off.

His deemed date in E5 first class is

0 1.0 1.2023 (assumed date)

Effective Continues in E5 grade Passed FMCC w.e.f

date of 01.10.2023 and
FMCC declares on 0 1.12.2023.

E5 Already in E5 (l st class) since 01.01.2023 His name on obtaining This is because

(assumed date) FMCC shall be Y got promoted
reflected in respective to higher grade
channel and his present (E5)
deemed date in E5 witl superseding X,
be considered as while X
was
01.01.2023 instead of horizontally
12.03.2022 moved to same
(E4) grade

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