01 PM-Tricks - Integeration

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Question: 1 Correct
You have just been assigned as the project manager for an

ongoing project in your organization. You have discovered
there is no Project Charter that describes the responsibilities
and authorities of the project manager. When you talked to your
project sponsor about this issue, he told you that your
organization has executed many projects in the past without
ever using a Project Charter. What will you do?
Discuss the need to have a project charter with the sponsor
Create a draft project charter and submit to your supervisor
Create the project charter and inform project team members to

ensure common understanding of the key deliverables and their
roles and responsibilities
Conduct the project kick-off meeting and inform everyone that the
project has started
Explanation
The project charter establishes a partnership between the performing and requesting
organizations. Projects are initiated by an entity external to the project such as a sponsor,
program, or project management office (PMO), or a portfolio governing body chairperson or
authorized representative. The project initiator or sponsor is responsible for approve and issue
the charter and can take the help of the prospect project manager to develop it.[PMBOK 6th
edition, Page 77 ]
Question: 2 Correct
https://www.pm-tricks.com/QuizHistory/review/6235 1/75
You are working on a project to build a multi-story complex in

your city, and you are about to start project planning. As a
starting point for initial project planning, what is the first thing
you should do?
Review the project charter to understand the high-level information

about the project.
Conduct a project kick-off meeting to inform and engage

stakeholders and gain commitment.
Begin the process of identifying stakeholders so they can be

engaged as necessary for project planning.
Develop the project schedule to manage timely completion of the

project
Explanation
The question states that project planning is about to begin which suggests that project initiation
has been completed. The project charter is created during the Develop Project Charter process as
part of project initiation. The project team uses the project charter as a starting point for initial
project planning. The type and amount of information in the project charter varies depending on
the complexity of the project and the information known at the time of its creation. At a minimum,
the project charter should define the high-level information about the project that will be
elaborated in the various components of the project management plan.
Question: 3 Correct
A project manager is leading the construction of a new office

building. Which of the following activities might the project
manager and the team conduct during the Monitor and Control
Project Work process?
Comparing actual project performance against the project

management plan
Transfer the ownership of deliverables to the assigned stakeholders
Prepare and share the final project report according to the

communications management plan
Implementing approved change requests to achieve the project's

objectives
Explanation
Monitor and Control Project Work is the process of tracking, reviewing, and reporting overall
progress to meet the performance objectives defined in the project management plan. Of the
available choices, only comparing actual project performance against the project management
plan is performed during the Monitor and Control Project Work process. [PMBOK 6th edition, Page
107]
Question: 4 Incorrect
You are managing a construction project to install new door

frames in an office building. Currently, you are about to start
the development of the assumption log for the project. What
should you do first?
Read the project business case
Review the project scope statement
Start the Identify Stakeholders process as the assumption log is an

output of this process
Review the project management plan
Explanation
The assumption log is a project document used to record all assumptions and constraints
throughout the project life cycle. The assumption log is created as an output of the Develop
Project Charter process, as such limited information is available to create this project document.
High-level strategic and operational assumptions and constraints are normally identified in the
business case before the project is initiated and will flow into the project charter. Lower-level
activity and task assumptions are generated throughout the project. The assumption log is used
to record all assumptions and constraints throughout the project life cycle. Therefore, of the
available options, the project business case is the best source of information to use in the
development of the assumption log. [PMBOK 6th edition, Page 77]
Question: 5 Correct
You have been managing a construction project in a developing

country, and now you are closing the project. The project
completed on schedule and under budget. The general
manager of your company heard about the success of your
project and wants a summary overview of project performance
so that he can talk about your success at the next board
meeting. What should you provide to him?
Final report
lessons learned register
Lessons learned repository
Project Charter
Explanation
The scenario suggests the project has been closed. In other words, the Close Project or Phase
process is now complete. The final report is one of the outputs from this process. The final report
includes information such as a summary level description of the project, a summary of any risks
and issues encountered and how they were addressed, a summary of how the final product,
service or result was achieved, and more. Since the vice president wants a summary overview of
project results, providing the vice president with the final report will likely meet their needs and is,
therefore, of the choices provided, the best answer to the question asked. [PMBOK 6th edition,
Page 127]
Question: 6 Correct
Which of the following inputs for initiation processes?

Organizational process assets
Expert judgment
Requirements traceability matrix
Project management plan
Explanation
Organizational process assets are inputs for developing the project charter process and identify
stakeholder process . its very important question for real pmp exam .
Question: 7 Correct
What is the key purpose of the Monitoring and Controlling

process group?
Measure project performance in order to identify and quantify any

variances and perform approved corrective actions
Perform preventive actions so that no variances ever occur in the

project lifecycle
Conduct daily status meetings
None of the above
Explanation
Measure project performance in order to identify and quantify any variances and perform
approved corrective actions. Preventive actions should be identified and implemented during this
process group but they will not ensure that variances won't take place throughout the project
lifecycle. Only conducting daily status meetings will not assist in monitoring and controlling the
project. Refer to PMP Exam Outline in the Monitoring and Controlling Process Group ( Task no. 1 )
Question: 8 Correct
Which of the following statements is correct regarding the

kickoff meeting?
Kickoff meeting is conducted not only to inform but also to engage

and gain commitment from stakeholders
Just to get the commitment
Just to inform
Just to inform and engage stakeholders
Explanation
the kickoff meeting is conducted to communicate the start of the project, the key milestones, and
other information to inform and engage stakeholders and gain their commitment. Refer to PMP
Exam Outline in the Planning Process Group ( Task no. 12 )
While monitoring and controlling the projects, why is it

necessary to manage changes to the project by following the
change management plan?
To align project goals with business needs
To satisfy the customer
To satisfy project requirements
To satisfy the sponsor
Explanation
According to the examination content outline, following the change management plan ensures
that project goals remain aligned with business needs. Refer to PMP Exam Outline in the
Monitoring and Controlling Process Group ( Task no.2 )
You are managing a project to build a multi-story complex in

your city. During the project kick-off meeting, two project team
members had a disagreement around whether to include a
specific test within testing scenarios for the new product or
not. As the project manager, what should you do?
Postpone the discussion for a later time
Reject adding the new test
Add the suggested scenario
Ask each one of them to explain the logic behind his opinion
Explanation
If you were to “Add the suggested scenario” (answer option a.), or “Reject adding the new
test“(answer option b.) it will be a premature decision as you didn’t discuss the reasoning behind
both opinions, and since this is the project kick-off meeting and there’s no time pressure for
resolving the conflict “Postpone the discussion for later time“ (answer option a.) seems an
appealing approach, if you were to “Ask each one of them to explain the logic behind his opinion”
” (answer option d.) it won’t be the right time for such discussion. The best course of action is to
“Postpone the discussion for a later time” (option c.).
Question: 11 Correct
As a project manager, you are in the process of confirming the

formal acceptance of the seller’s work, finalizing open claims,
Updating records to reflect final results, and archiving lessons
learned recently captured about the seller’s performance.

Which of the following processes are you performing?
Close Project or Phase
Control Procurements
Monitor and Control Project Work
Conduct Procurements
Explanation
The scenario presented describes administrative closure activities, which occur as part of the
Close Project or Phase process. While procurements are closed through the Control
Procurements process, administrative closure of procurements occurs through the Close Project
or Phase process. Activities related to the completion of the contractual agreements applicable to
the project or project phase such as: ** Confirming the formal acceptance of the seller’s work, **
Finalizing open claims, ** Updating records to reflect final results, and ** Archiving such
information for future use. [PMBOK 6th edition, Page 123]
You are managing a railway track construction project. The key

stakeholders and the Project sponsor approved the project
management plan. What is the next step?
Conduct the project kick-off meeting
Identify Stakeholders
Direct and Manage Project Work
Update Business Case
Explanation
ِAfter approval the project management plan, the next step is Conduct kick-off meeting,
communicating the start of the project, key milestones, and other relevant information in order to
inform and engage stakeholders and gain commitment before the project execution. Refer to PMP
EXAM CONTENT OUTLINE- PLANNING PHASE - TASK NO 11 & 12
As a project manager. During the implementation phase, you

notice that the business case needs some changes. What
should you do next?
Meeting with the project sponsor and inform him
Update the Project charter
Evaluate the impact on the project constraints
Issue a change request
Explanation
The project manager does not update or modify the business documents since they are not
project documents; however, the project manager may make recommendations. so the project
manager should meet the project sponsor and inform him [PMBOK 6th edition, Page 78]
During the middle of the project, the project manager has been
exposed to an accident, and a new project manager has been
assigned. What should the new project manager do next?
Update project management plan
Update Responsible assignment matrix ( RAM )

Update resource management plan
Update project charter
Explanation
Since he is a new project manager, so the communication management plan should be updated.
Also, the resource management plan is a component of the project management plan. Option A)
incorrect because the sponsor who can update or modify the project charter according to PMBOk.
Option D) update RAM not now because we are in the middle of the project, so Everyone knows
what is the activities or work packages assigned to complete.
The customer is really interested in reviewing the key

performance indicators of the project. Where will you find this
information for the project?
KPI is included in the project charter as success criteria
KPI can be part of organizational process assets
KPI is included in the project charter in the business case section
KPI is part of change control tool
Explanation
KPI is an EEF, Then you can find it as input in developing the project charter process as EEF. it will
be part of measurable project objectives in the project charter
You are a project manager of the DFJ Project. The customer

has requested a change in the scope which you have
processed through a change request and it is approved from
CCB, and the team members Updated the Scope and Schedule
baselines to reflect the approved changes. What should you do
next?
Inform the impacted stakeholders about the approved change

request
Inform the sponsor about the approved change request
Implement the approved change request
Update the change log
Explanation
After updating the impacted baselines, you should inform the stakeholders about the approved
change request. Option ( Inform the sponsor about the approved change request ) is incorrect
because the project sponsor is a part of The CCB and has information about the approved change.
Which of the following interpersonal and team skills helps to

reduce misunderstandings and improves communication and
knowledge sharing?
Active listening
Leadership
Political awareness
Lessons learned register
Explanation
Active listening helps reduce misunderstandings and improves communication and knowledge
sharing. [PMBOK 6th edition, Page 104]
A measure that is taken to bring the future result in line with the
project plan best describes?
Corrective action
Defect repair
Preventive action
Change request
Explanation
Whenever you see "realign" or "bring back", it points to Corrective Action. When you see the word
"Keep the future results" or "ensure future results stay within baseline", or something similar, it
points to Preventive Action. Both preventive and corrective actions take care of the future results,
but preventive action is proactive, i.e. you see that a deviation may occur and you implement
preventive action to "keep" the future results within the baseline. Corrective actions, on the other
hand, are reactive - i.e. the deviation has already occurred and is above the threshold - you
implement corrective action to fix the problem and bring the results within acceptable deviation or
within the baseline.
A project manager in the final closure phase of the project.

Which of the following tool should the project manager refer to
ensure business requirements are met?
Requirement Traceability Matrix
Stakeholder Engagement Assessment Matrix
Requirement Documentation
Project Management Plan
Explanation
The requirements traceability matrix is a grid that links product requirements from their origin to
the deliverables that satisfy them. The implementation of a requirements traceability matrix helps
ensure that each requirement adds business value by linking it to the business and project
objectives. It provides a means to track requirements throughout the project life cycle, helping to
ensure that requirements approved in the requirements documentation are delivered at the end of
the project. Finally, it provides a structure for managing changes to the product scope. . [PMBOK
6th edition, Page 148]
A project sponsor calls the project manager to obtain a

summary of the performance of a project that recently closed.
What document can the project manager provide the sponsor
that will contain this information?
Final report
Work performance report
Work performance information
Explanation
The final report provides a summary of the project performance. [ PMBOK 6th edition, Page 127]
You have recently been assigned as a project manager to

manage a project that was terminated three months ago
because of funding related issues, but which has since been re-
initiated. You want to find out the exact reasons for the
termination of the project. You also want to know which
deliverables were produced from the terminated project. Which
of the following documentation should you review to obtain
this information?
Project or phase closure documents
Operational and support documents
Historical Database
Final Product, Service, or Result
Explanation
Project or phase closure documents, consisting of formal documentation that indicates
completion of the project or phase and the transfer of the completed project or phase deliverables
to others, such as an operations group or to the next phase. During project closure, the project
manager reviews prior phase documentation, customer acceptance documentation from the
Validate Scope process, and the agreement (if applicable) to ensure that all project requirements
are completed prior to finalizing the closure of the project. If the project was terminated prior to
completion, the formal documentation indicates why the project was terminated and formalizes
the procedures for the transfer of the finished and unfinished deliverables of the cancelled project
to others.. [PMBOK 6th edition, Page 128]
During the execution of the project, you had to manage a

change request. You evaluated the impact of the change on the
other constraints of the project, then you got the change
request approved by CCB. The next step a project manager
should do is:
Update Project Management plan.
Implement the Approved change.
Inform stakeholders with new status of the project.
Update the Issue Log.
Explanation
The next step after approved the change request by CCB is to update change log and Update the
Plans and affected baselines before implementing the approved change request.[PMBOK 6th
edition, Page115 ]
You are a project manager of the HDN Project. The customer

has requested a change in the scope which you have
processed through a change request and it is approved from
CCB. Now, you are in the process of implementing this change
into the project. In which of the following processes do you
implement the approved change?
Direct and manage project work
Perform integrated change control
Monitor and control project work
Control scope
Explanation
Approved change requests will be implemented through the Direct and Manage Project Work
process.[PMBOK 6th edition, Page120 ]
You receive an urgent change request from the client. You

review the request and find that it might cost a lot if you
implement this change request. What will be your next step?
Discuss the cost impact with the client
Implement the change
You will not allow any change request
Since it increases the cost, reject it
Explanation
You should discuss the impact of the change request on the project cost with the client. You
cannot process the change request unless the client agrees with its impact on any project
objective.
You are over budget and it is impossible to complete the

project with the given budget. Therefore, you raise the change
request which your management approves. After the change
request is approved, you update the cost baseline and update
other project documents. The document used to register any
changes which occur during the project execution is known as:
Change log
RACI matrix
Issue log
Risk register
Explanation
In the change log, you record any change that occurs during the project, along with its impact on
any project objective [PMBOK 6th edition, Page120 ]
During the projct execution, your customer comes to you and

tells you about a minor requirement that he forgot during the
collect requirement process. He assures you that there will be
no effect on the cost if you implement his request. What will
your next step be?
Evaluate the impact with team members
You will deny his request
Update Scope Baseline
Explanation
You should first evaluate the impact of the change with the team member then inform the
customer of the impact on project constraints.
If the change control board (CCB) recently approved two

change requests. 1st was due to sending late communications
to stakeholders. 2nd was a delay in activity on the critical path
due to insufficient resources. As a project manager, what
should you do FIRST?
Ask CCB for further clarifications/explanations

Hire additional resources to do both at the same time
Implement change request #2
Implement change request #1
Explanation
it's a very important question for real pmp exam. the project manager should ask the CCB for
further clarifications/explanations to Ensure that changes are made in a timely manner and Ensure
changes are implemented in sequence. The CCB may also review configuration management
activities. The roles and responsibilities of these boards are clearly defined and agreed upon by
the appropriate stakeholders and are documented in the change management plan. CCB decisions
are documented and communicated to the stakeholders for information and follow-up actions.
PMBOK 121
You are a Project manager participating in developing the

project charter. Which of the Following help you in this
Process?
letters of intent
Deliverables
Stakeholder register
Explanation
Agreements are used to define initial intentions for a project. Agreements may take the form of
contracts, memorandums of understanding (MOUs), service level agreements (SLA), letters of
agreement, letters of intent, verbal agreements, email, or other written agreements. Typically, a
contract is used when a project is being performed for an external customer. [PMBOK 6th edition,
Page78 ]
Question: 29 skipped
You are at the closure of your construction project when the

PMO head called you asking to ensure the transfer of liability of
the buildings to the operation department. What should you do
to achieve a PMO request?
Obtain financial, legal, and administrative closure
Obtain Formal Acceptance from customer
Collect lessons learned and update knowledge base
Prepare and share the final project report
Explanation
Refer to PMP Exam Outline in the Closing Process Group ( Task no. 3 )

change request. You evaluated the impact of the change on the
other constraints of the project then you got the change
request approved by CCB. The next step a project manager
should do is:
Ask the Sponsor for authorization.
Implement the Approved change.
Update Project Management plan.
Update the Issue Log.
Explanation
Customer or sponsor approval may be required for certain change requests after CCB approval
unless they are part of the CCB. [PMBOK 6th edition, Page115 ]
You are the new project manager who has never managed a
project before. You have been asked to plan a new project.
Which of the following will help you to improve your chance of
choices?
Historical information.
Configuration management.
Stakeholder analysis.
Your intuition and training.
Explanation
Because you have no experience, you will have to look at the experience of others. This
information is captured in the historical records from previous projects.
You are managing a construction project, your cost

performance is not as planned and your Project is over budget.
Therefore, you again estimate the cost of the project and find
that you will require more money to complete the project. This
will require an update of the cost baseline. What will you do?
Issue the change request.
Update the cost baseline.
Update Change Log.
Terminate the Project.
Explanation
If there is a change which requires an update to the cost baseline, you will raise it, get it approved,
and then update the cost baseline. The PMBOK Guide, 6th Edition, Page: 113, 115
A project manager was assigned to a project when the project

charter was in development. Which of the following is an input
that the project manager will use to develop the project
charter?
Cost Benefit Analysis and organizational strategies
Enterprise environmental factors and Project Acceptance Criteria
Agreements and Make-or-Buy analysis
Organizational Process Assets and Project Scope Statement
Explanation
A business case includes Cost-Benefit Analysis and organizational strategies. [PMBOK 6th
edition, Page 68,75]
Your project is complete and the product is ready to be

delivered. The client inspects the deliverable and accepts it.
What process is this?
Validate scope
Close project or phase
Close procurement
Control Quality
Explanation
In the Validate Scope process, the customer accepts the deliverables or the product. [PMBOK 6th
edition, Page166 ]
You are a project manager assigned at the initiation phase.

Which of the following documents will help you while
developing the project charter?
Business case
Brainstorming
Final report
Explanation
The approved business case is the business document most commonly used to create the project
charter. [PMBOK 6th edition, Page 77]
Sayed is managing a project. The project is about three-fourths

done when the site engineer reports that due to inherent
complexities in a specific task, the deliverables would be
delayed. This would involve additional analysis and then
implementation. He requests that this new work be added to the
scope and also the time required to be added to the schedule.
You and the site engineer have analyzed the impact of this
change to cost, and have written up a change request and
requested approval from the change control board. Just today,
you have received approval from the change control board -
what should be the immediate course of action?
Make sure that the scope baseline and schedule baseline are
updated to reflect the approved change before implementing the
change.
Perform Quality Assurance
Ascertain the impact of this change to scope, schedule and cost

before making any change
Start work immediately
Explanation
As the change has been approved you should always update the baseline ( in this case the scope
and schedule baseline) before implementing the change. This will ensure that you track
performance against the new scope and schedule and not the old benchmarks.
You are in the process of finalizing all activities for the project,
phase, or contract. Which of the following documents include
information about Objectives of Scope, Quality and Cost and
the criteria used to evaluate them?
Final Report
Risk Register
Project Charter
Scope Management Plan
Explanation
Final Report includes information about Objectives of Scope, Quality and Cost and the criteria
used to evaluate them[ PMBOK 6th edition, Page 127 ]
Brad is the Project Manager of a new data migration project.

The Project sponsor has information about the project which is
behind schedule and over budget, but he wants more details
about the progress of the project. As a Project manager, what
should you provide to the project sponsor about the STATUS of
the project?
Work performance report
Work performance data
Earned value report
Work performance information
Explanation
Sponsor know that the project as behind schedule and over budget so he Knows EV report so the
next step the project manager should provide to sponsor ( work performance report ) because
WPR includes status reports and progress reports. [PMBOK 6th edition, Page 382]
The enterprise environmental factors play an important role

during the development of the project charter. Enterprise
Environmental Factors includes some elements such as:
Organizational culture and political climate
Organizational standard policies, processes, and procedures
Templates (e.g., project charter template)
Historical information and lessons learned
Explanation
Organizational culture, and political climate is examples of (EEF). [PMBOK 6th edition, Page 78]
A Project Manager working on a critical deliverable encounters

a major change that affects the schedule baseline and the next
milestone deliverable. You have assessed the impact of the
change on the project constraints with your team, and the
change control board just approved a change request. In which
process will this change be implemented?
Perform integrated change control
Develop project management plan
Explanation
Direct and Manage Project Work is the process of leading and performing the work defined in the
project management plan and implementing approved changes to achieve the project’s objectives.
[PMBOK 6th edition, Page 90]
A project is initiated, and the planning is complete. As a project

manager, you are about to conduct the kick-off meeting with all
stakeholders, and you feel that the strategic directions for the
project need to be presented first. Who is the best person to
present this at the kick-off meeting?
The sponsor
The customer
The project manager
A senior executive from the PMO
Explanation
The project sponsor is the person presenting the organization's strategy ( strategic directions )
during the kick-off meeting, While the project manager presents the project implementation
strategy.
You are a project manager in an infrastructure project. After

finalizing all activities for the project, which of the following
documents will help you in this process?
Project Charter
Stakeholder Register
Verified deliverables
Probability and Impact Matrix
Explanation
Project Charter Key inputs in Close project or phase process because of The project charter
documents the project success criteria, the approval requirements, and who will sign off on the
project.[PMBOK 6th edition, Page 124]
At the Closing phase, you noticed that your project team

members document only the reasons for success as lessons
learned. What should you do next?
Meet the project team members and direct them to document both
success and failures
The project team is right
Escalate the problem to the PMO manager
Nothing to do
Explanation
At the end of your project, the project team should document both success and failures reasons
as lessons learned to use in future projects
Your project customer always asks for a lot of changes in

scope and product features during the project execution. You
accept all changes to meet customer satisfaction. After a
period of implementation, you noticed inflation in the project
budget. What should you have done to prevent this situation?
Change management plan
Cost management plan
Control scope
Scope management plan
Explanation
Change management plan, which provides the direction for managing the change control process
and documents the formal change control board (CCB). if the PM implemented the change
requests without analyzing the impact of the changes on time and cost and quality will increase
the risks in the project and lead to increased costs (cost overruns).
An important stakeholder identified a problem with one of the

features of a software application your team was working on
and submitted a change request. Even though it was out of the
project's scope, the change control board approved the
change. The BEST action to take next is:
Inform stakeholders with the new status of the project
Update Project management plan
Implement the Approved change request
Explanation
The first step after the approved Change request is Update the change log . all change requests
are recorded in the change log as a project document update. [PMBOK 6th edition, Page 120]
During a study of benefit analysis, the project sponsor requires

that you submit a proposal for an implementation strategy.
What should you do next?
Identify high level risk, constrains and assumptions
Review the SOW
Invite the stakeholder for discussions
Identify the key deliverable
Explanation
Identify high-level risks, assumptions, and constraints based on the current environment,
organizational factors, historical data, and expert judgment, in order to propose an implementation
strategy. Refer to PMP Exam Content Outline ( Domains ) in the initiation phase. Task no 4
You are managing the changes made to the scope baseline. The
causes of variances and the reasoning behind the corrective
action chosen should be included in:
Lessons learned register
Risk Register
Recommended corrective action
Explanation
The lessons learned register could be updated with techniques that are efficient and effective in
controlling scope, including causes of variances and corrective actions chosen.[PMBOK 6th
edition, Page 171]
Which of the following business documents that Justify why

the project is authorized?
Business case
Project charter.
Scope statement of work.
Project management plan.
Explanation
The business need and the cost-benefit analysis are contained in the business case to justify and
establish boundaries for the project. [PMBOK 6th edition, Page 77]
Ben is the project manager for a mobile application

development project. At the end of the project kick-off meeting,
what is the next phase?
Executing
Monitoring and Controlling
Closing
Planning
Explanation
The project kick-off meeting is usually associated with the end of planning, so the next phase is
Executing.[PMBOK 6th edition, Page 86]
You are a project manager of a company, and your project is

currently in the execution phase. The team members have been
implemented a change request without going through the CCB.
As a project manager, what should you do?
Send the change request to CCB for approval
Do nothing
Update the project management plan
Explanation
Since the team members implemented a change request without through the CCB, as a project
manager you should send the change to CCB for approval. .
The business case documents the business needs and the

cost-benefit analysis that justify the project. The summary of
how the project has achieved the business needs identified in
the business case is documented in the:
Project final report
Project WBS
Project Scope Statement
Project charter
Explanation
The summary of how the project has achieved the business needs identified in the business case
is included in a project’s final report. The other choices are either project initiating or planning
documents. [PMBOK 6th edition, Page 128]
phase, or contract. The Project manager should transfer
Lessons learned and knowledge gained throughout the project
to the lessons learned repository in order to:
Use by future projects
To use them in better vendors’ selection criteria.
Avoid problematic vendors during the project
Combine them with a lesson learned in the whole project
Explanation
Lessons learned and knowledge gained throughout the project are transferred to the lessons
learned repository for use by future projects. [PMBOK 6th edition, Page 128]
Your company won a new project in a country where it is the

first time to do a project. You got information that few
companies are running similar projects in this country, but the
government is not satisfied with their quality. As a project
manager, what should you do before starting your project?
Hold a meeting with a governmental representative to get more

information about the required quality
Put management quality plan together with your team.
Hold a meeting with one project manager from the mentioned

companies to know what's the problem with the quality.
Follow your company Enterprise Environmental factors.
Explanation
Because the project is external, you should follow the law, procedures, and instructions of this
country.
Henry is the project manager for a process improvement

project. Henry conducts a kick-off meeting to inform and
engage stakeholders and gain commitment to the project. In
which process group are you currently?
Planning
Executing
Closing
Explanation
The project kick-off meeting is usually associated with the end of planning and the start of
executing. Its purpose is to communicate the objectives of the project, gain the commitment of the
team for the project, and explain the roles and responsibilities of each stakeholder.[PMBOK 6th
edition, Page 86]
One of the key stakeholders requested an additional feature to

be added to the product. You remember a specific sentence
from the sponsor about that stakeholder and how critical he is
to the project and you (as a PM), need to listen carefully and
closely to his requests. As a Project manager, what should you
do?
Issue a change request to CCB
Update the project plans and baselines to include the change
Implement the change request
Check with your team when to implement the request and satisfy the
request
Explanation
keyword in this question, the sponsor told the PM to listen (carefully) and (closely) to the Key SH
requests, so you should Issue a change request to CCB to added additional feature to the product.
Executive Vice President of Finance has informed you that you

will be the project manager for an energy audit the company is
performing in order to save expenses. He has assigned you to
identify the stakeholders and to start documenting the high-
level assumptions and constraints. Your project is in what
stage?
Initiating
Planning
Executing
Explanation
Identifying stakeholders, high-level assumptions and constraints are part of developing the
project charter, which is a part of the Initiating Process Group.
Your project is proceeding according to schedule. You have

just learned that a new regulatory requirement will cause a
change in one of the project’s performance specifications. To
ensure that this change is incorporated into the project
management plan, you should:
Prepare a change request
Call a meeting of the change control board
Change the WBS, project schedule, and project plan to reflect the
new requirement
Immediately inform all affected stakeholders of the new approach to

take on the project
Explanation
it's a very important question, you should know that any regulatory requirement you must follow
and issue a change request

change request where the sponsor is out of the board. You
evaluated the impact of the change on the other constraints of
the project, then you got the change request approved by the
CCB. What is the next step the project manager should do:
Ask the sponsor for authorization.
Review the approved change with the team
Update Project management plan
Explanation
its tricky question, Customer or sponsor approval may be required for certain change requests
after CCB approval unless they are part of the CCB. [PMBOK 6th edition, Page 115]
In the final stage of the project, the sponsor rejected the final
product where he said it didn't meet the project goals. Which
document you will review to convince him:
Project charter
Stakeholder Register
Agreement
Explanation
keyword ( Project Goals ). The project goals are a component of the project charter. [PMBOK 6th
edition, Page 81]
Which of the following documents ensures a common

understanding by the stakeholders at a high level of the key
deliverables, milestones, and the roles and responsibilities of
everyone involved in the project?
Project charter
Project Scope Statement
Change Log
Explanation
At a high level, the project charter ensures a common understanding by the stakeholders of the
key deliverables, milestones, and the roles and responsibilities of everyone involved in the
project. [PMBOK 6th edition, Page 81]
You and your team are currently developing the project charter
and are looking for valuable inputs you can use to complete it.
All of the following are inputs in the Develop Project Charter
process except?
Business case
Enterprise environmental factors
Agreements
Explanation
Business case, Agreements, and Enterprise environmental factors are inputs of developing the
project charter process [PMBOK 6th edition, Page75 ]
You are a project manager, and you are working on a multi-

phase project as your project is planned to last three years. A
best practice is to:
Periodically review the business case
Use a single prime contractor and have this contractor award any
subcontracts
Rely on your PMO for guidance
Set up a ‘tight matrix’

Explanation
in multi-phase projects, the best practice Periodically reviews the business case to check you will
continue in the project or cancel the project. Although the business documents are developed
prior to the project, they are reviewed periodically. [PMBOK 6th edition, Page 77]
Before considering a project closed, what document should be

reviewed to ensure that all Project work is completed and that
the project has met its objectives?
Communication management plan
Project closeout checklists
Explanation
When closing the project, the project manager reviews the project management plan to ensure
that all project work is completed and that the project has met its objectives. [PMBOK 6th edition,
Page 123]
You are in the process of getting the final acceptance on the

deliverables which have been developed as part of your
project. This was done to make sure that project scope and
deliverables are achieved. Which process are we currently
performing?
Close Project or phase

Validate Scope
Develop Project charter
Control quality
Explanation
Final acceptance on the deliverables as a part of the close project or phase.Formal acceptance a
result of validate scope process.
During the Kick- off meeting, the stakeholders did not accept a
project management plan. What should you refer to persuade
the stakeholders?
Project charter
Cost benefit analysis
SOW Bottom of Form
Explanation
Project charter includes High-level requirements, Project purpose, High-level project description
and boundaries, High-level risks, Summary budget, Key Stakeholder list, and the project charter is
the key input in develop project management plan process. so you refer to charter to persuade the
stakeholders.[PMBOK 6th edition, Page 81]
What’s the purpose of the project kick-off meeting?

The project manager gains commitment from the key stakeholders.
It introduces the project goals/objectives.
Approved project charter
Discuss the project Schedule
Explanation
The project kick-off meeting is usually associated with the end of planning and the start of
executing. Its purpose is to communicate the objectives of the project, gain the commitment of the
team for the project, and explain the roles and responsibilities of each stakeholder.[PMBOK 6th
edition, Page 86]
As a project manager, you want to follow the best practices on

your project right from the beginning. You understand the
importance of having a formal kick-off meeting to launch the
project with all your key stakeholders (including the customer).
However, you are worried about the behavior of some of your
team members. In the last internal meeting, there was utter
chaos with the speaker shouting to be heard while others kept
talking amongst themselves ignoring the speaker. What is the
BEST strategy to use to avoid this situation in the kick-off
meeting?
Communicate ground rules and ensure they are followed in all the
meetings
Ensure that only key stakeholders are invited to avoid inviting

disinterested people who wouldn't listen to the speaker
Meet the troublemakers in the team and communicate to them the

importance of meetings for project success. Warn them of
disciplinary action if they don't oblige.
Set objectives of the kick off meeting clearly, so that all the attendees
are aware of the meeting agenda
Explanation
( Communicate ground rules and ensure they are followed in all the meetings ) Ground rules are a
set of rules governing how the team interact, make decisions, and handle issues that must be
resolved. This would also help resolve conflicts inevitable in any project. Ground rules should be
established at the very start of the project, preferably at the kick-off meeting.. so communicate
ground rules is best as it helps the project manager prevent future conflicts without any harmful
emotion to the team.
You are executing a project for your company's manufacturing

division. You discover that a specific change in the product can
increase profitability as well as reduce the manufacturing time.
What is the BEST thing to do in this situation?
Discuss the impacts on other constraints with your team first
Issue a change request
Continue the project as per original plan
Inform your manufacturing department about this matter
Explanation
Although the change in the product will increase the profitability as well as reduce the
manufacturing time, you must Discuss the impacts with your team first.
Which of the following processes gives the project

management team insights into the health of the project?
Plan risk response
Develop Project charter
Close Project or phase
Explanation
Continuous monitoring gives the project management team insight into the health of the project
and identifies any areas that may require special attention.[PMBOK 6th edition, Page 105]
Bill is the project manager of an external project for a customer.

During the Develop Project Charter process, the government
announced new Laws and regulations which is going to be
applied within six months and will impact the project. What
should Bill do next?
Consider the new laws and regulations in Enterprise environmental

factors
Ignore the new laws and regulations
Ask your management what you should do
Meeting with Stakeholders and evaluate the impact
Explanation
EEF key inputs in Develop Project Charter. Anything issued from the government you MUST
consider it. Option ( Meeting with Stakeholders and evaluate the impact ) not correct because
While creating the Project charter there is no plans or baseline to evaluate the impact. Very
important question for the real exam.[PMBOK 6th edition, Page 78]
Marvin is so good at assembling those types of equipment, that

if someone with no experience is hired, it would take three
years to match his skill. This type of knowledge is known as:
Tacit knowledge
Explicit knowledge
Embedded knowledge
Experience knowledge
Explanation
Knowledge is commonly split into “explicit” (knowledge that can be readily codified using words,
pictures, and numbers) and “tacit” (knowledge that is personal and difficult to express, such as
beliefs, insights, experience, and “know-how”).. [PMBOK 6th edition, Page 100]
As a client project manager working in an airport development

project, your sponsor has decided to implement a new
paperless ticketing system. To validate project alignment with
organizational strategy and expected business value, which of
the following will you do for this?
Conduct benefit analysis with relevant stakeholders

Develop the communications management plan
Establish detailed project
Develop a project management plan
Explanation
Conduct benefit analysis with relevant stakeholders to validate project alignment with
organizational strategy and expected business value. EXAM CONTENT OUTLINE in ( initiating )
task no 7
As a project manager, You capture, analyze and manage lesson

learned in order to:
Enable continuous improvement
Minimize the impact on the project
Prioritize stakeholder requirements
Verify compliance with project objectives
Explanation
Capture, analyze, and manage lessons learned, using lessons learned management techniques in
order to enable continuous improvement. Exam Content Outline in ( Monitoring and Controlling)
task no.6
A contract typically is used when a project is being performed

for an external customer. An agreement is used as input to:
Develop project charter
Develop project team
Plan procurement management
Conduct procurement
Explanation
( Agreement ) is input in Develop project charter Process. Agreements are used to define initial
intentions for a project. Agreements may take the form of contracts, memorandums of
understanding (MOUs), service level agreements (SLA), letters of agreement, letters of intent,
verbal agreements, email, or other written agreements. Typically, a contract is used when a project
is being performed for an external customer. [PMBOK 6th edition, Page 78]
A team member made a fault in executing a task on a critical

path. The mistake will delay the task. As a project manager,
what should you do for resolving this issue:
Negotiate with the sponsor about this issue
Re baseline and updated the scope statement
Train the team member for this kind of activity
Fire the team member
Explanation
Only this option will address the issue ( Negotiate with the sponsor about this issue )
As a project manager, if you would like to check if your project

still aligns with the organizational goals, which document will
help you?
Business Case
Product scope description
Issue log
Business need
Explanation
Projects are initiated to realize business opportunities that are aligned with an organization’s
strategic goals. Prior to initiating a project, a business case is often developed to outline the
project objectives, the required investment, and financial and qualitative criteria for project
success. The business case provides the basis to measure success and progress throughout the
project life cycle by comparing the results with the objectives and the identified success criteria.
The project customer requests a change to the project that

would increase the project risk. As a project manager, what
should you do next?
Analyze the impact of the change with the team on other project
constraints
Talk to the customer about the impact of the change
A workaround
Change the risk management plan
Explanation
First, you should analyze the impact with the team members on all project constraints ( Cost,
Time, Quality, resources,...)
Marwa has been assigned to establish a PMO in her

organization. Marwa believes this project cannot succeed
unless all the key project stakeholders support the project. She
also believes she needs to pay special attention to stakeholder
management to ensure the success of this project. First, she
needs to develop her stakeholder register. To produce the
project stakeholder register, which of the following processes
must Marwa start?
Identify Stakeholders
Manage Stakeholder Engagement
Monitor Stakeholder Engagement
Plan Stakeholder Engagement
Explanation
The stakeholder register is developed during the Identify Stakeholders process. [PMBOK 6th
edition, Page 507]
The Project manager has just received a change from the

customer. The project manager realizes that, if approved, this
change will increase the project cost by $30,000. What should
the project manager do next?
See how the change effects the other project constraints.
Get the change approved internally first.
Make the change as soon as possible.
Reject the change.
Explanation
First, you must evaluate the impact on all the project constraints before issue change request
such as ( Time & scope & quality & Risk,....) . in the scenario project manager evaluated the impact
only on cost.
During the kick-off meeting, who should present the

implementation strategy of the project?
Project manager
Project Sponsor
PMO directive
Project Management Team
Explanation
For the real exam, you should know that the project manager presents the implementation
strategy of the project and the sponsor present the organization strategy.
During the implementation phase, you discussed with one of

the stakeholders, you discover that you forgot a significant
requirement. What should you do to correct that:
Issue a change request for revising a requirement documentation.
Update a requirement documentation
Update the issue log
Review the Risk register
Explanation
keyword ( significant requirement ) so as a project manager, you should Issue a change request
for revising requirement documentation
You are managing a highly complex drug manufacturing

project, and your sponsor is highly motivated and influential.
You are optimistic about the outcome of the project; however,
you are unsure about the project approval requirements that
measure the project’s success. You would like to document the
name of the person who signs off on the project and the criteria
that constitute the project’s success. Which of the following
documents should you use first to incorporate project approval
requirements?
The Project Charter
The approval requirement plan
The project management plan
The scope document
Explanation
Project approval requirements must be documented early in the project during the initiation
phase. These requirements show the requisites for project success, the names of persons signing
off on the project and deliverable requirements. Since the project charter is created in the initiation
phase of the project, the project manager must include these requirements in the charter. [PMBOK
6th edition, Page 81]
You are the project manager of the GHY Software Project for
your company. You’ve recently completed the project and need
to distribute the project closure report. Who should get a copy
of the project closure report?
Follow the guidelines established in the project’s communications

management plan
No one. It is created for future historical information
Project sponsor
All stakeholders
Explanation
The Communications management plan include Person or groups who will receive the
information, including information about their needs, requirements, and expectations. [PMBOK 6th
edition, Page 377]
You are in the process of ensuring timely and appropriate

collection, creation, distribution, storage, management,
monitoring, and the ultimate disposition of project information.
Which of the following documents uses a key input to
communicate changes and approved and rejected change
requests to the impacted stakeholders?
Change log
Issue log
Risk report
Explanation
The change log is used to communicate changes and approved, deferred, and rejected change
requests to the impacted stakeholders. [PMBOK 6th edition, Page 382]
phase, or contract. Which of the Following Key inputs for this
Process?
Project Management Plan and Organizational Process Assets
Accepted deliverables and Enterprise environmental factor
Agreements and Deliverables
Project charter and Final report
Explanation
Project Management Plan, OPA are key inputs for Close Project or phase [PMBOK 6th edition,
Page 71 ]
Before initiating any such project, the value of the project to the
organization must be determined. Which of the following is the
most critical factor to be considered in such a scenario?
Alignment with the strategic goals.
Investment requirement
Internal Rate of Return (IRR) of the projects.
Net Present Value (NPV) of the projects.
Explanation
All projects must be Alignment with the strategic goals to the organization.
Brandi is a project manager on a software project. About

halfway through development, her team found that they had not
estimated enough time for some of the technical work they
needed to do. She requested that the new work is added to the
scope statement and that the time to do the work be added to
the schedule. The change control board approved her change.
What’s her next step?
Update the scope and schedule baselines to reflect the approved

change.
Gather performance metrics on the team’s work so far.
Perform Quality Assurance
Start doing the work
Explanation
After approved change request the first step is to update change log, but it's not an option in this
question so you should select Update the scope and schedule baselines to reflect the approved
change. Before solving the change request questions, you should understand and memorize the
following steps: 1- Meeting with stakeholder to understand the reason / What he needs to change.
2- Analyze the impact of the change with the project team on Project Constraints ( Scope - Cost –
Schedule – Quality – Risk – etc….) 3- Inform stakeholder about the impact of such change. 4-
Send change request to the CCB. 5- Send a request to the sponsor ( if the sponsor is not part of
the CCB). 6- After approval by CCB/ Sponsor record the change in the change log. 7- Update
project management plan, Baselines, and documents. 8- Communicate / inform the key
stakeholder. 9- Implement the Approved change Request by the Project team in Direct and
manage project work process.
A team member approaches you with a change that could cut

your schedule down by a month. What is the first thing you
should do?
Figure out the impact on the scope of the work, cost and other
project constraints before you write up the change request
Write up a change request and see if you can get it approved
Make the change. It’s going to save time and nobody will want the
project to take longer than it should.
Tell the team member that you’ve already communicated the deadline
for the project, so you can’t make any changes now
Explanation
Although the change will cut the schedule down by a month, you must first Figure out the impact
on the scope of the work, cost and other project constraints before you write up the change
request.
At the closing process, the project manager forgot to archive

the project document. What is the benefit of the archive project
document?
For potential use in future projects and audits.
Collecting lessons learned
Update the organization's knowledge base.
Update the OPA
Explanation
Archive project documents and materials using generally accepted practices in order to comply
with statutory requirements, for potential use in future projects, and audits. PMP Exam Content
Outline in ( Closing ) task no. 6
You have recently acquired a project to develop organic

products for a retail store. You are having informal social
interaction and online social networking. Online forums where
people can ask open questions and are useful for starting
conversations with specialists. Which of the following best
describes the activity you are performing:
You are using networking to starting knowledge with specialists
You are making use of your interpersonal skills to develop your

project team
You are utilizing training that involves interaction between learners
You are using the observation and conversation to manage your

project team
Explanation
Keyword ( informal conversations ) Networking, including informal social interaction and online
social networking. Online forums where people can ask open questions (“What does anyone know
about…?”) are useful for starting knowledge-sharing conversations with specialists. [PMBOK 6th
edition, Page 103]
Which of the following techniques are used to create and

connect people to information, and are effective for sharing
simple, unambiguous, codified explicit knowledge?
Information Management
Focus groups
Benchmarking
Multi criteria decision analysis
Explanation
Information management tools and techniques are used to create and connect people to
information. They are effective for sharing simple, unambiguous, codified explicit knowledge.
Your organization has decided to cancel some of the projects.

Unfortunately, your project has been selected to be canceled,
and the sponsor informed you about the decision. The team
came to know about it, and their morale is very low. They
reached out to you, expressing their concern about losing jobs.
As a project manager, what should you do?
Request the team members to update the lessons learned and

organizational process assets
Award the deserving team members with rewards
Request the team members to continue the work until an official

letter is received
Talk to sponsor to revoke his decision
Explanation
The project is no longer valid, you and your teams need to follow the proper closing procedures
which involve documenting the lessons learned and update the OPA
Which of the following activities is part of the initiating phase?
Conduct benefit analysis with stakeholders to validate project

alignment with organizational strategy and expected business value
Develop stakeholder management plan
Validate Scope
Conduct kick-off meeting

Explanation
Conduct benefit analysis with stakeholders to validate project alignment with organizational
strategy and expected business value.
Project Manager has just been assigned to a project. He is

involved in creating a document that would formally authorize
the project and capture the initial requirements of the
stakeholders. What is the output of this process?
Project Charter
Business case
Project Statement of work
Explanation
The Project Charter formally authorizes the project and provides the Project Manager with the
authority to apply resources to project activities. Although the project sponsor may create the
project charter, it is recommended that the Project Manager participates in the development of the
project charter. Please refer to sPMBOK® Guide - Sixth Edition: Project Integration Management
page 75.
John has been assigned to a project recently, and he is in the

process of documenting the project charter with the project
sponsor. Which of the following MUST he include in the Project
Charter?
Project purpose or justification
Positive risks
Budget estimates
Risk analysis
Explanation
According to PMBOK® Guide - Sixth Edition, Sec 4.1.3.1 Page 81, the project description and
Project purpose or justification must be included in the project charter.
You have been appointed as a project manager for a project but

you find that there is no project charter. You find that there is
no practice of creating project charter in this organization.
What will you do?
Discuss the need to have a project charter with the sponsor
Call for a project kick-off meeting and politely inform everyone that
the project has started and request their cooperation
Create a draft project charter and submit to your supervisor
Create a project charter and inform project team members about it
Explanation
Explanation: The sponsor or initiator of the project is responsible to establish (approve and issue)
the charter, and can take the help of the prospect project manager to develop it.
During project closure, due to lack of time, you have created

the final project report and successfully completed the
handover to operations. However, your project sponsor is not
allowing you to leave the project. When you ask the sponsor,
the response is that you need to figure out yourself why you
cannot leave. What could be the main reason that the sponsor
is holding you back though everything seems to have been
done?
Lessons have not been transferred to the lessons learned repository

yet
Baseline documents have not been updated yet
Project resources have been not been released yet
Operations have not provided acceptance sign off yet
Explanation
Explanation: It is important to capture all the project lessons in a lessons learned repository at the
end of the project. Releasing of resources to be done eventually after all closure work is
completed. The baseline cannot be updated with actuals. Operations have already provided their
acceptance as mentioned in the question.
During project closure, you are checking whether contract

closure was done or not and whether it was performed
correctly. Which document will you refer to in addition to the
project closure procedure in the project management plan?
The agreement
The project closure plan

The requirements documentation
The procurement SOW
Explanation
Explanation: The contract must be referred for the closure requirements and responsibilities apart
from what is documented in the project management plan. The procurement SOW does not
describe this procedure and there is no document called the project closure plan. The
requirements documentation is about the project requirements which will be scoped.
The project closure meeting was scheduled but the customer

did not arrive and then sent an apology and requested to have
this a month later. Postponing this meeting would impact the
closure milestone. What should the project manager do?
Inform the project sponsor and seek advice
Close the project even if customer could not make it to the meeting
Postpone the meeting to next month as per customer's request
Reschedule the meeting to 2 days from now and tell the customer to
attend without fail.
Explanation
Explanation: The sponsor should be consulted for major decisions if need be. The sponsor may
take part in the closure discussions apart from the project manager. In internal projects. The
customer and sponsor can be the same.
Final project report includes all of the below except

Lessons learned document
Criteria for evaluation of the scope, quality, schedule and cost

objectives and the evidence that the completion criteria were met
Summary level description of the project or phase
Summary of any risks or issues encountered on the project and how

they were addressed
Explanation
Explanation: Lessons learned documents are prepared all through the project and finalized during
the Close project process and is not included as a part of the Final Project Report.[PMBOK 6th
edition, Page 127]
You are the project manager for a software development project

in the telecom domain. The economic meltdown forced the
client to abruptly end the project due to lack of funds to source
the projects any longer. As a Project manager, what is the next
thing to do?
Ensure all project closure procedures are followed and lessons

learned are updated
As there are very few tasks remaining - get those completed
Free up project resources so they can be utilized on other tasks
Publish work performance reports for the project
Explanation
Explanation: Ensure all project closure procedures are followed and lessons learned are updated.
No one will be interested in work performance reports though a status of deliverables will be
recorded. No point in completing the work since funds are not available. Resources can released
only after project closure activities are completed.
Accepted deliverables are input to Close Project or Phase.

What Process produced this?
Accepted deliverables were output from Validate Scope, after

ensuring that the deliverables fully satisfied all requirements
Accepted deliverables were output from Direct and Manage Project

Work
Accepted deliverables were output from Manage Quality, after

ensuring that deliverables complied with all identified quality metrics
Accepted deliverables were output from Control Quality, after

ensuring that the deliverables complied with all quality requirements
Explanation
Explanation: Accepted deliverables were output from Validate Scope, after ensuring that the
deliverables fully satisfied all requirements.
The change control board has approved a change. What should

be done to implement this, assuming the relevant baseline has
been updated?
The concerned stakeholders should be first informed that the change

is being implemented
Implementat the change
The project manager should check the status of implementation
Team members who will implement the change should be asked to

perform the impact analysis once again to be sure
Explanation
Explanation: As the change is already approved, and it is clear that the relevant baseline has been
updated, it can be now implemented, but after informing the concerned stakeholders about it first.
You have asked your delegate to create an assumptions log

draft which you wish to finalize and then later to create lessons
learned register. When are they created?
These are created while developing the project charter and managing
project knowledge respectively
Both are created when developing the project charter
Both are created when executing the work, that is in the Direct and
Manage Work process
The assumptions log is created while developing the project charter

and the lessons learned register in the Monitor and Control Project
Work
Explanation
Explanation: The assumptions log is created at the time of project charter creation, and the
lessons learned register when managing project knowledge.
As the project is progressing, the next status meeting is

scheduled for tomorrow. You have a list of planned
performance measures for scope, cost, and schedule. Ahead of
this meeting, you have received actual performance values
from relevant project team members. What will you do before
the meeting to compare the planned and actual values?
Perform variance analysis
Perform a trend analysis of the actual values for the last week and
this week
Ask the concerned team members to perform alternatives analysis

for their actual measures, in case of deviation from the planned
values
Perform a root cause analysis wherever there is a difference in

planned and actual value
Explanation
Explanation: Variance analysis compares planned and actual measures. As a project manager, you
are responsible to check whether there is any variance between planned and actual measures for
the project progress. Trend analysis is not required as per the question. Root cause analysis and
alternatives analysis will have to be done later. Refer PMBOK Guide 4.5.2.2 Data Analysis
(Variance analysis, page 111).
A change was raised by the customer to remove some of the

product functionality. This will impact the scope baseline. The
implementation plan has been worked out. What should be
done next, now that this change has also been approved?
Update the scope baseline, and any other impacted baselines as

assessed for the change
Create the implementation plan
Ask the project team to implement the change
Assess whether this change will impact the scope baseline
Explanation
Explanation: Any impacted baselines should be updated before the change is implemented. The
implementation plan is already done and it has already been assessed that the scope baseline will
be impacted.
Which one of the following is a formal document that describes

how the project will be executed, monitored and controlled and
closed?
Project Schedule
Work Breakdown Structure
Business Case
Explanation
Explanation: Answer = A. Project management plan. It describes how the project will be executed,
monitored and controlled and closed.[PMBOK 6th edition, Page 86]
You are preparing to manage a project in Ethiopia. This is the

first time you will be managing a project outside your own
country. Where would you look to find details of what you
should and shouldn't do when working in this country?
Enterprise Environmental Factors
Project Charter
Business Case
Organizational Process Assets
Explanation
Explanation: Answer =. Enterprise Environmental Factors, as this includes cultures and global,
regional or local trends, practices and habits.
During a meeting with one of the functional managers in your

organization, you ask if you can use a couple of their resources
to work on your project. The manager says she didn't know that
the project had started, and asks you to prove that you are
authorized to request resources, before she can release them.
Which document are you likely to show to the manager?
The project charter
The RACI chart
The WBS
The project schedule
Explanation
Explanation: Answer = The project charter. "The project charter provides the project manager with
the authority to plan, execute, and control the project". (PMBOK Guide pg77).
A project management meeting is in progress and several

issues are being discussed. During this meeting, one of the
team members has been requested to update the issue log.
Which process name should this person refer to in order to
indicate where this log was originally generated?
Manage stakeholder engagement
Manage communications
Explanation
Explanation: Answer =. The issue log is first created in the Direct and Manage Project Work
process. It may be updated in other processes.
The difference between explicit knowledge and tacit knowledge

is:
Explicit knowledge is shared by codifying, recording and circulating,

but tacit knowledge is shared by human interaction.
Tacit knowledge is shared by codifying, recording and circulating,

but explicit knowledge is shared by human interaction.
The human mind can retain only 7 pieces of tacit knowledge, but up
to 700 pieces of explicit knowledge.
The PMBOK Guide is an example of explicit knowledge, but the PMI

Practice Standards are examples of tacit knowledge.
Explanation
Explanation: Answer = A. Explicit knowledge is shared by codifying, recording and circulating, but
tacit knowledge is shared by human interaction. B and C are incorrect statements. In option D, the
various PMI Practice Standards are also explicit knowledge.
A project manager is participating in studying the project

contract and going through the narrative description of
products and services to be supplied under the contract. He is
also meeting key stakeholders and subject matter experts to
evaluate if the project is worth the required investment. Which
of the following documents would be created as an output in
this process?
Project charter
Project statement of work
Organizational process assets
Explanation
The project manager is participating in the development of project charter using the statement of
work to understand the product requirements and descriptions. The output of this process is a
project charter. Once approved, it formally initiates the project. A project charter documents the
high-level project description and business needs of the project, along with the current
understanding of the customer's needs, risks, and the name of the sponsor
A project manager has invited key stakeholders and team

members to the first meeting of the project. The agenda of the
meeting is to outline the project goals and objectives, as well
as project success criteria. The project manager also plans to
discuss the individual roles and responsibilities, along with the
commitments of the stakeholders. What is this activity known
as?
Project kick-off meeting
Project launch meeting
Charter closure meeting
Project sign- off meeting
Explanation
The kick-off meeting is done in the beginning of the project and then again before starting each
new project phase. It has four main objectives: a) Publicly state the beginning of the project; b)
Outline the project goals, as well as the individual roles and responsibilities of team members; c)
Clarify the expectations of all parties; and (d) Get a commitment from all those who influence the
project's outcome.
A pharmaceutical company recently terminated a research

project as it no longer seems commercially viable for the
company. What is the FIRST step the Project Manager should
take?
Conduct Scope Verification
Discuss with the senior manager the reason for abrupt project
termination
Document the lessons learned
Release the team members
Explanation
Conduct Scope Verification. In the event of project termination, the project manager should do
scope verification to determine the extent of completion of the project. In this case, scope
verification is measured against the deliverables to the point of the project cancellation. Options
Release the team members AND Document the lessons learned can be done later.
A project manager is in the final closure phase of the project.

Which of the following should the project manager do FIRST as
part of the project closure activity?
Measure project scope against the project management plan
Hand off completed project deliverables to operations and

management
Measure customer satisfaction as a key performance indicator of the

project's success
Get formal sign-off from the customer to confirm customer

acceptance of final deliverable
Explanation
As a part of the project closure activity, a project manager should first review all prior information
from the previous phase, closure, to ensure all work is completed and the project has met its
objectives. Since project scope is measured against the project management plan, the project
manager will review the document to ensure completion before considering the project closed.
While managing a project Jerry is trying to establish the project

communication channels. He is also in the process of issuing
change requests and incorporating the approved change
requests into the project's scope, plans, and budget. In addition
to the above activities, he is working with a training provider to
train his team members in the new technology. Which of the
following processes is Jerry doing?
Direct and Manage Project Work
Plan Communications
Develop Project Team
Explanation
Although Jerry is developing the team, the Develop Project Team process cannot be chosen as the
correct answer as he is doing multiple activities. All of these activities are performed in the Direct
and Manage Project Work process.
You are running an IT project that is currently in the execution

phase. Your project leader has some questions about project
approval requirements (such as who decides if the project is
successful and who signs off on the project's completion).

What would you tell your project leader?
Approval requirements are listed in the Project Charter
Approval requirements are decided by the project team
Approval requirements are listed in the Scope Verification document
Approval requirements are decided by the sponsor at the end of each

phase
Explanation
Project approval requirements are listed in the Project Charter. Therefore, your team leader should
refer Project Charter to learn about those requirements.
Which of the following project processes would you use to

monitor the implementation of approved changes?
Perform Integrated Change Control
Validate Scope
Control Scope
Explanation
During the Monitor and Control Project Work process, all project work is monitored and controlled,
including approved changes and defect repairs.[PMBOK 6th edition, Page 107]
You are managing a software development project in the

banking domain. Things have been proceeding as per plan, but
with the economic meltdown, the client has had to abruptly
shut down the project due to lack of funds to source the
projects any longer. As a Project manager, what is the next
thing to do?
Ensure all project closure procedures are followed and lessons

learned are updated
Publish work performance reports for the project
As there are very few tasks remaining, get those completed
Free up project resources so that they can be utilized on other tasks
Explanation
Project closure procedures must be followed. They must be followed irrespective of whether the
project was successfully completed or if it was terminated. We always follow closure procedures.
Which one of the following is the first step to do in project

closure?
Archive project information and documents for future use by the

organization.
Update the Project Management Plan
Obtain feedback from relevant stakeholders in order to evaluate their

satisfaction.
Review the issue log in order to minimize the impact on the project .
Explanation
Very important question for PMP Real exam. Based on the above options, the First step to do in
project closure is archive project information and documents for future use by the organization.
The Last step to do in project closure is: Obtain feedback from relevant stakeholders in order to
evaluate their satisfaction.

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8/7/2019 PM-Tricks | Dashboard

You have just been assigned as the project manager for an

Discuss the need to have a project charter with the sponsor

Create a draft project charter and submit to your supervisor

Create the project charter and inform project team members to

You are working on a project to build a multi-story complex in

Review the project charter to understand the high-level information

Conduct a project kick-off meeting to inform and engage

Begin the process of identifying stakeholders so they can be

Develop the project schedule to manage timely completion of the

A project manager is leading the construction of a new office

Comparing actual project performance against the project

Transfer the ownership of deliverables to the assigned stakeholders

Prepare and share the final project report according to the

Implementing approved change requests to achieve the project's

You are managing a construction project to install new door

Read the project business case

Review the project scope statement

Start the Identify Stakeholders process as the assumption log is an

Review the project management plan

You have been managing a construction project in a developing

lessons learned register

Lessons learned repository

Which of the following inputs for initiation processes?

Organizational process assets

Requirements traceability matrix

Project management plan

What is the key purpose of the Monitoring and Controlling

Measure project performance in order to identify and quantify any

Perform preventive actions so that no variances ever occur in the

Conduct daily status meetings

None of the above

Which of the following statements is correct regarding the

Kickoff meeting is conducted not only to inform but also to engage

Just to get the commitment

Just to inform and engage stakeholders

While monitoring and controlling the projects, why is it

To align project goals with business needs

To satisfy the customer

To satisfy project requirements

To satisfy the sponsor

You are managing a project to build a multi-story complex in

Postpone the discussion for a later time

Reject adding the new test

Add the suggested scenario

As a project manager, you are in the process of confirming the

learned recently captured about the seller’s performance.

Close Project or Phase

Monitor and Control Project Work

You are managing a railway track construction project. The key

Conduct the project kick-off meeting

Direct and Manage Project Work

Update Business Case

As a project manager. During the implementation phase, you

Meeting with the project sponsor and inform him

Update the Project charter

Evaluate the impact on the project constraints

Issue a change request

Update project management plan

Update Responsible assignment matrix ( RAM )

Update resource management plan

Update project charter

The customer is really interested in reviewing the key