Letters Giving information 1 EB _You will hear two people discussing the formation they have received concerning an annual dinner party. Look at the table below, then listen to the cassette, and tick the correct boxes. Using the not included in the letter about this dinner party. (1) butter ] format] famity 0 «0 Oa [as entertainment = [] bana = [] haw + conf booking/detals no tater than: [ ay what information is + type of meat + cost (per person): oD comedy act * venue: hotet i garden 4th November [_] Ist November J * contact by [J prone = [1] fax | letter A letter giving information is a formal piece of wring related to a particular situation. tts ‘main purpose is to give information, usually when this has been requested by someone clse, it may also provide suggestions, request help, give an opinion, etc © Each point should be presented in a separate paragraph containing a clear topic sentence supported by examples and/or lustification, Useful Language © Tobegin letters: | am wing to inform you thatladvise you offlet you know that | egcetiam delightedwould tke'feel obliged to inform you inresponse to | your letter requesting information about in reply to your enquiry about "am writ with regard to | our telephone conversation concerning in connection with 1am writing (to you) on behalf in my capacity as © Toond letters: {hope that ths information wll be of some assistance | hopettrust that | have been able to answer all of your questions, | would be pleased/nappy to provide you with any additional information being able to help you again in the future answering your queries. ook forward to) require further information Please donot hestatleto contact me should you! PR as ana 88 Paragraph 1 state reason(s) for writing Paragraphs 2-3* give information required Paragraphs 4-5* provide further expla- nations/suggestions/opin- ion as stated in the task instructions. Final Paragraph closing remarks Full name * The exact number and div: sion of paragraphs will depend on the specific instructions for each letter: viting task2 Read the instructions and the model letter below and give the topic of each paragraph. ‘As the University Accommodation Officer, you have received a letter requesting infor- imation. Write a letter in reply, including details of the available housing facilites, the amenities provided, location, transportation, facilities, and rent costs. Dear Mr Houston, 1 am writing in response to your request for information regarding univer sity accommodation | have included details of our accommodation in gene: dias wel as a booklet describing the individual halls of residence fs you can see from the booklet, the university Ras a number of student halls of residence, ranging from those offering full board and lodgings 0 those wath selfcatering accommodation only. Students who prefer to have their vmtas proved can expect to have three meals a day, served at set ties inthe Me adping; room. The self-catering units, however, are based on five people Sharing a kitchen - crockery and cutlery isnot provided -and bathroom, facil- ities comprising two showers and a bath per corridor. All the halls of residence have a laundry room with washing machines per load) and tumble dryers (5Op for 10 minutes’ drying) os and ironing pe rae are also provided. The rooms are cleaned twice weekly by the domestic staff and clean linen is distributed once every two weeks. ‘As well as halls of residence, accommodation is also available inthe form of private fats and houses, which can be shared with other students Bedsits are aeeewalable, Private accommodation is limited so you are urged to submit your application as soon as possible Host of the accommodation is near the campus; buses run frequently and crecolatvely cheap. The halis are mostly situated in residential areas and a number of them have tennis courts and croquet lawns, Access to these facil: ties is restricted, though, to protect playing surfaces, University aecommodation prices range from £30 per week for self catering to £75 per week for a room with an en Suite bathroom and full board, Private faccommodation varies from £40 to £90 per week. 1 trust this information will be of some assistance and | (ook forward to meeting you in September when term starts. | have enclosed application forms for you to complete. Please do not hesitate to contact me should you require ‘any further information Yours sincerely, Keith Raymond keith Raymond (Accommodation Officer) Unit 7b Letters Giving Information + Paragraph t: reasons for writing + Paragraph 2: Paragraph 3: Paget 4 Paragraph 5: + Paragraph 6: ; + Paragraph 7: 89Unit 7b Letters Giving Information 3 Read the instructions and the two models and answer the questions: a) which one successfully covers the requirements of the topic? b) which one uses an inappropriate style and tone? and c) how is each para- graph introduced in the good model? ‘An intemational conference is to be held at the hotel where you work. Write a letter of welcome to be sent to the delegates in advance, telling them what the hotel and the district have to offer them, vim writing to welcome you to the Moonshine Hotel hee ee i wing fence tars net week Iwano rend eu ha there mpagne reception upon your ari tw thee be ohare ration abou the ot sfonde eel on catisfied with our accom rst place, 1 am sure you will be s cae molt We have been working very hard toe gs ead for r colleagues. Our rooms have x yo a et ee yom has a bahror,jau ad sU Font hesitate to use our new Olympic Lesure Cente, we Te fans. a weights room and swimming pool a great way oT after a tiring day! By the way, make sure you hav leon Bar. : Ja etrany ners gs see inte eel be Te vi with a tour guide or a map, if hot rea on wo ‘own, You'll also be glad to know that a 5s was made here jour stay at our hotel Yours faithfully, Bex Truth Rex Truth, Dear SirlMadam, expl famous TY series I'm looking forward to y General Manage) Dear Sir/Madam, As General Manager of the Moonshir Hotel, am writing with regard to your sta with us during the international conferene weekend which we shall be hosting The Moonshine Hotel prides itself on it luxurious accommodation and highly-traine, staff. We are certain you will be delighter with your accommodation as each of ou rooms is very spacious with its own en suit bathroom, jacuzzi and sauna. Room service available twenty four hours a day should you Fequire meals, snacks or drinks in your room We also hope that you will find time during your weekend here to take advantage of our wide range of quest facilities. As a conference delegate, you will be entitled to use our newly-opened Olympic Leisure Centre equipped with a swimming pool, gym and Squash courts, completely free ‘of charge during your stay. At the Moonshine Hotel we also have a first-class restaurant, brasserie, coffee shop and bar, s0 you will undoubtedly Jind an area to relax in. The Moon Restaurant has a superb view over the town of Wickby and has a reputation as one of te best eating establishments in the area 'f time permits, we would also recommend you explore the picturesque medieval town of Wickby as it boasts the fascinating ruins of an ancient caste as well as some fine shops and public houses. in Wickby you can also take a stroll along the beautiful banks of the Lockerton Canal, which was made famous by the recently-screened “Lost Lockerton” televic sion series, In advance of your arrival, | would like to wish you a very happy stay here, and hope that you will not hesitate to contact me per Sonaily should you have any enquires prior to, or during the conference itself Yours faithfully, Res Trecth Rex Truth (General Manager)4 Read the instructions and the model letter below and find the topic sen- tence of each paragraph. What are the two purposes of writing the letter? Then underline any words and phrases which you feel are too informal for a letter of this kind, (The numbers in circles are next to the lines in which these words and phrases occur.) Your school or college has decided to organise a service in your area to collect waste paper and glass for recycling. Write a letter to your local radio station, giving details of the planned service and asking ther #m to pass on this information for the beneft of local residents. ® ® ® ® ® ® ® Tipton College, 2, Crescent Road, Tipton The Manager, areas Star Radio Station, St Michael's Walk, Tipton Dear Sir/Madam, 1am writing to you on behalf of the students at Tipton ye S0_you can tell your listeners ofa recyling project we eve atc in this area. Tam sure you know that there are currently no ma Se fies in Tipton itself. There are a number of large stores ae ie the town centre which provi rut thi conve- Siete tum cre which ide this service, but this is inconve- The students of Tipton College have decided to organis scheme whereby volunteers will collect any waste paper and, ‘lass Jor delivery to a local company which will recycle it. We think that f we do this on a regular basis, more residents of the town will stop discarding their reusable rubbish and recycle it instead. The service will begin on the first Monday of next month, and cok lections will take place every Monday thereafter. There will be col. lection points at various locations around the town, which will be clearly marked for easy identification. All you have to do is take your waste paper and glass to these points. All glass products should be washed thoroughly and have their lids removed beforehand. We'd like it ifthe above information could be included in your bulletins of local news. I'm sure you'll agree that this service will be of interest to many people who are willing to help in environ. ‘mental matters but cannot do so for practical reasons. Furthermore, it would be great if the announcement could be repeated several times during the day. This way, the maximum number of people will be made aware of the scheme. Thanks a lot in anticipation of your assistance in this matter. Please ® do not hesitate to contact me if you want to know anything else. Yours faithfully, Miron Crown Alison Brown Unit 7b Letters Giving Information 5 Look at the phrases below and say which could be used to replace the informal expressions in Ex. 4. a We would be extremely grateful b in the hope that you could inform © ¢ Itis hoped that by doing this 4 Asyou are doubtless aware, Residents need only take their £ should you require any further infor- mation I would like to express my thanks h This would ensure that iit would be greatly appreciated J This service will undoubtedly 6 Read the following instructions, and answer the questions below. You are the training ditector for a large international company, and you are organising a two-day training course for senior staff. You have invited Professor William Jones, a leading expert on industrial relations, to take part in the course as a guest lecturer. Wile a letter to Professor Jones, giving details of the training and social activities which have been planned for the course and confirm- ing the arrangements you- have made for him conceming transport and accommodation. © What greeting would you use? © What is the main purpose of writing the letter? © What information could you include as the ‘details’ referred to? © What additional objectives do the task instructions mention? © In which paragraph(s) would you deal with this? © What useful expressions could you use as opening and closing remarks? © How would you sign the letter? aUnit 7b Letters Giving Information 7 > = You will hear the training director of a company talking to her secretary about the training course referred to in Ex. 6. Look at the sec- retary's notes below, then, listen to the cassette and fill in the gaps in the notes. ar i 9 Look at the following writing tas aie’ ete retetle instructions and then answer th TRAINING COURSE _19/06-20/06 questions below. The questions appl an __ Hotel to all three tasks. Wed 18/06. pm Reception ot ——————— tur 19/06, orn Lecture By 1230 prn Lunch pm Visit to factory 800 pm Dinner of —_— : youp twith pi 20/06: 900. am 90 1230 pm Lunch __ pm Address by — “Fao pm Cocktait party Hotel Restaurant Prof. Jones) _ Manager ome @) Your drama class is planning t ae _ stage a play. Write a letter to a loca got 21/06: 100 om Car fo ——— magazine, giving details of the pet BOOKINGS - CONFIRMED? formance and requesting that the ~ help to publicise the event. 5) Your friends have accepted an invi tation to come and stay in you on) FZ]. cor - arport + note B/06 - fhabt aves eit Hotel (18/06 ~ 21/06) [Z] Royal Oaks house while you and your family an mmm 72 rrinibuses for factory vst awry. Write a letter giving them al = i eetermmien oeceore? uleren [7 Restouront G0 people) , their visit enjoyable and trouble ae - Flignt leaves 1109 or” free. | Car - hotel» aitport 206 ©) You are organising an event to rais money for a worthwhile cause. Writ, a letter to your local newspape giving details of the event an explaining how the money will ix used. © What greeting would you use? © What is the main purpose for writin, the letter? © What is the additional purpose? © What paragraph plan would you use? © What useful expressions could you ust as opening and closing remarks? © How would you sign the letter? 10 Choose ONE of the writing task: above, and write a complete para graph plan with notes. Then write th letter in about 300 words. 8 Now use the information from the notes above to write the letter referred to in Ex. 6 0n p. 91, in about 300 words. 92