USER MANUAL

MOBILY GOVERNMENTAL TRANSACTIONS

USER GUIDE

Author: AppsPro HR Team

Creation Date: 28 March 2010
Last Updated: 28 March 2010
Version: 1.0
Document Control

Change Record

Date Author Version Change Reference

March 28,2010 AppsPro HR Team 1.0 No previous document

Reviewers

Name Position

Ahmad Ghanem Key Functional Owner

Faried Hussain HR Team Leader
Project Manager

Distribution

Copy No. Name Location

1 Library Master Project Library

Note to Holders:

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 If you receive an electronic copy of this document and print it out, please write your name on the equivalent of the cover page, for
document control purposes. If you receive a hard copy of this document, please write your name on the front cover, for document
control purposes.

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Content

Document Control 2
Content 3
General Introduction 4
Introduction to Governmental Transactions 5
Entering Exit Re-Entry Visa Details 6
Entering Iqama Details 10
Entering Passport Details 12
Entering Work Permission Details 14
Entering Government Transaction Details 16
Open and Closed Issues 22

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General Introduction
The objective of this user manual is to describe the steps and instructions in order to work with the Governmental Transactions in
Oracle Human Resources.

Objectives

 Working with the Governmental Information in the additional employee information.

 Working with the Governmental Transaction Details request.

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Introduction to Governmental Transactions

o Through this manual, we will explain how to:

 Exit Re-entry Visa Details.

 Iqama Details.

 Passport Details.

 Work Permission Details.

 Handling Governmental Transaction Details as regards to the following aspects:

o Distributing the tasks across the expeditors of the Governmental Relations Department.

o Tracking the Fees and Penalties imposed on employees (if any) for the different government transaction types.

o Tracking the status of these governmental transactions starting from the request initiation until the transaction is

completed.

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Entering Exit Re-Entry Visa Details

Path: People Screen  Others… (Button: Select “Extra Information”)

When navigating to this path (as in Screenshot 1), Screenshot 2 appears.

Screenshot1

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Screenshot 2

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In Screenshot 2 above, click on “Exit Re-Entry Visa Details” and then click in the “Details” block. The following screen appears.
Provide the following information:
i) Select the Visa Reason (Business, Others, Personal, or Vacation Entitlement).
ii) Select the Visa Type (Exit Re-Entry Visa Multiple or Exit Re-Entry Visa Single)
iii) Enter the number of business travels for the next six months.
iv) Enter Request Justifications.
v) Select Iqama Details. This is a list of values including the employee and any of his family contacts Iqamas.
vi) Enter the Description for the Required Visa Period.
vii) Enter the Visa Number.
viii) Enter the Hijrah Issue Date (the date of visa issuance in Hijrah).
ix) Enter the Hijrah Latest Leave Date (Expiry Date).
x) Enter the Re-Entry Duration and then Select the Duration Unit.
xi) Enter the Hijrah First Exit Date.
xii) Provide any comments if applicable.

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When entering the Exit Re-Entry Visa Details, please pay attention to the following:
a) This information is only valid for non-Saudi employees.
b) Hijra issue date must be less than Hijra end date (Hijrah Latest Leave Date).
c) Hijra First Exit Date must be less than end date (Hijrah Latest Leave Date).
d) Visa Reason of “Vacation Entitlement” can only be requested once per year.
e) The Business Re-Entry Visa is only valid for the Employee.

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Entering Iqama Details

Path: People Screen  Others… (Button: Select “Extra Information”)

When navigating to this path, the following screenshot appears.

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In the screenshot above, click on “Iqama Details” and then click in the “Details” block. The following screen appears. Provide the
following information:
i) Enter the Iqama Number.
ii) Select the Profession (as it appears in Iqama).
iii) Enter the Hijrah Expiry Date, and the Expiry Date (in Gregorian) will be populated and you can change it.
iv) Select Place of Issue for the Iqama.

When entering the Iqama Details, please pay attention to the following:
a) This information is only valid for non-Saudi employees.
b) Hijra Issue Date must be less than Hijrah Expiry Date.

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Entering Passport Details

Path: People Screen  Others… (Button: Select “Extra Information”)

When navigating to this path, the following screenshot appears.

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In the screenshot above, click on “Passport Details” and then click in the “Details” block. The following screen appears. Provide the
following information:
i) Enter the Passport Number.
ii) Enter the employee Name as in the Passport.
iii) Enter the Profession as in the Passport.
iv) Enter the Issue and Expiry Dates.
v) Enter Place of Issue for the Passport.

When entering the Passport Details, please pay attention to the following:
a) Hijra Issue Date must be less than Hijrah Expiry Date.

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Entering Work Permission Details

Path: People Screen  Others… (Button: Select “Extra Information”)

When navigating to this path, the following screenshot appears.

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In the screenshot above, click on “Work Permission Details” and then click in the “Details” block. The following screen appears.
Provide the following information:
i) Enter the Worker Number.
ii) Enter the Worker (Permission) Number
iii) Enter the Issue and Expiry Dates in Hijrah.
iv) Enter Place of Issue for the Work Permission.
v) Select the Occupation.

When entering the Work Permission Details, please pay attention to the following:
b) Hijra Issue Date must be less than Hijrah Expiry Date.

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Entering Government Transaction Details

Path: People Screen  Special Info (Button)

When navigating to this path (as in Screenshot 1), Screenshot 2 appears.

Screenshot1

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Screenshot 2

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In Screenshot 2 above, Scroll down to “Government Transaction Details” and then click in the “Details” block. The following screen
appears. Provide the following information:
i) Select the Expeditor Name from the Expeditors List of Values.
ii) Select the Transaction Type. It is one of the values shown in the following snapshot:

iii) If the Transaction Type is Exit Re-Entry, then select the Exit Re-Entry Details (that was provided previously).

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 iv) Enter a Description for the Transaction Type.
v) Enter the Transaction Fees (for some transactions, the Transaction Fees are defaulted, but still, you can change them).
vi) Enter the Penalty amount (if there is no penalty on the employee, then leave it as zero).
vii) Provide any Comments if applicable.
viii) Enter the Request Date.
ix) Select a Transaction Status (Initiated, Pending, Under Processing, Completed, or Canceled).
x) Enter the Completion Date if the transaction is complete.
xi) Provide any Comments if applicable.
xii) Enter Company’s Share and Employee’s Share (the amount of transaction fees that need to be paid by the company
and the employee respectively).
xiii) If you entered an Employee’s Share, then enter the Installment Amount.
xiv) Select the Processing Period for this Transaction.
xv) Select the 1st Installment Period for this Transaction (if there is an employee’s share and an installment amount).

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When entering the Government Transaction Details, please pay attention to the following:
a) These Governmental Transactions are not for Saudi Nationals.
b) Please make sure that the total of (Transaction Fees + Penalty Amount) equals (Company's Share + Employee's Share).
c) You are eligible to define "Installment Amount" or "1st Installment Period" in case of "Employee's Share" does not equal
zero.
d) The "Installment Amount" should be less than or equal to "Employee's Share".
e) You have to define the "1st Installment Period" when the Transaction Type is not “Iqama Renewal” and you entered a value
for Employee’s Share, Installment Amount and Processing Period.
f) You have to define either the Company's Share or the Employee's Share if you have entered a Processing Period.
g) The Completion Date can't be less than the Request Date.
h) With Transaction Types of: Final Exit Visa, Exit Re-Entry Visa (Single), Exit Re-Entry Visa (Multiple), and Endorsement, the
"Installment Amount" should equal the "Employee's Share".
i) With Transaction Types of: Final Exit Visa, Exit Re-Entry Visa (Single), Exit Re-Entry Visa (Multiple), and Endorsement, the
"1st Installment Period" should equal the "Processing Period".
j) Iqama Renewal is fully paid by the Company. Please don’t select an Installment Amount or a 1 st Installment Period.

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Open and Closed Issues

Open Issues

ID Issue Resolution Responsibility Target Date Impact Date

Closed Issues

ID Issue Resolution Responsibility Target Date Impact Date

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