S-AAA-GEN-SQA (Safety & Quality) (Rev.0-2015)

GENERAL REQUIREMENTS
Safety and Quality
STANDARD TECHNICAL SPECIFICATIONS FOR ELECTRIC WORKS
( SPECIFICATION )
SAFETY AND QUALITY
ADWEA/ADDC/AADC STANDARD : S-AAA-GEN-SQA

(REV.0-2015)
S-AAA-GEN-SQA (Safety & Quality) (Rev.0-2015) Page 1 of 22

Safety and Quality
CONTENTS
1 SAFETY ........................................................................................................................... 3
1.1 Standards ........................................................................................................................... 3
1.2 General .............................................................................................................................. 4
1.3 Safety Measures ................................................................................................................ 4
1.3.1 General .............................................................................................................................. 4
1.4 Touch Protection ............................................................................................................... 6
1.4.1 Touch and Step Voltage .................................................................................................... 6
1.4.2 Earthing System ................................................................................................................ 6
1.4.3 Lightning Protection .......................................................................................................... 6
1.4.4 General Fire Precautions ................................................................................................... 7
1.4.5 Escape Passages ................................................................................................................ 7
1.4.6 Standards, Instructional Pamphlets and Safety Sign Boards ............................................. 7
1.4.7 Temperatures ..................................................................................................................... 8
2 QUALITY ASSURANCE REQUIREMENTS ............................................................. 8
2.1 General .............................................................................................................................. 8
2.2 Contractors Responsibilities .............................................................................................. 8
2.3 Quality Assurance and Quality Control System ................................................................ 9
2.3.1 General .............................................................................................................................. 9
2.3.2 Bidder/Contractor Quality System .................................................................................... 9
2.3.3 Sub-Bidder/Contractor and/or Vendor Quality System..................................................... 9
2.3.4 Quality System Processes ................................................................................................ 10
2.3.5 Third Party Registration .................................................................................................. 10
2.3.6 Quality Documents to be submitted with Tender ............................................................ 10
2.3.7 Quality Documents to be submitted after Tender Award ................................................ 11
2.3.8 Quality Management during the CONTRACT ............................................................... 14
2.3.9 QA/QC and Verification Personnel ................................................................................. 14
2.4 Quality Auditing .............................................................................................................. 16
2.4.1 General ............................................................................................................................ 16
2.4.2 Conduct of Audit/Audit Plan ........................................................................................... 16
2.4.3 Audit Report .................................................................................................................... 17
2.4.4 Audit Schedule ................................................................................................................ 17
2.5 Third Party Inspection Agency (TPIA) ........................................................................... 18
2.6 Inspection Measuring and Test Equipment ..................................................................... 20
2.6.1 General ............................................................................................................................ 20
2.6.2 Calibration ....................................................................................................................... 20
3 HEALTH, SAFETY AND ENVIRONMENT (HSE) PLAN ..................................... 21
4 SAFETY SIGNS ............................................................................................................ 21
5 TESTING LABORATORIES ...................................................................................... 22
Accredited Independent Testing Laboratories (IEC 17025, IEC 17020, EN 45004) ........................ 22
6 MANUAL FOR GROUP LABOR ACCOMMONDATION ..................................... 22

Safety and Quality
SAFETY AND QUALITY
The following shall form the basis for each Bidder/Bidder/Contractor to optimise his Proposal
with regard to local facts, and to prevailing quality and safety requirements. The general
information given hereunder applies to all plant, equipment and material, unless else specified, to
greater detail in sections on special conditions or specific installations.
Further, general reference shall be made to the Safety Rules of ADWEA/ADDC/AADC
subsidiaries as under:
 ADWEA/ADDC/AADC HSE PROCEDURE MANUAL
 ADWEA/ADDC/AADC SYSTEM SAFETY RULES
which shall be followed by all Bidders/Contractors during contract execution, and which will be
made available in its latest version.
1 SAFETY
1.1 Standards
The following Standards shall be applied:
AGC1 - Manual of Accident Prevention in Construction
IEC 60446 - Basis and safety principles for man-machine interface, marking and
identification
IEC 60621 - Electrical installations for outdoor sites under heavy conditions
(Describes protective measures intended to ensure the safety of
persons from electrical shock in normal service and in case of fault).
IEC 60364 - Electrical installations in buildings
IEC 60449 - Voltage bands for electrical installations of buildings
IEC 61557 - Electrical safety in low voltage distribution systems up to 1000Vac

and 1500Vdc
VDE 0681 - Operating, testing and safety-guarding devices for work on

electrically energised systems with rated voltages exceeding 1 kV.
NFPA 70A - Employee Electrical Safety
1
The Associated General Contractors of America

Safety and Quality
NFPA 101 - Life Safety Code
NFPA 170 - Fire Safety Symbols
DIN 40008 - Signs
DIN 4844 - Safety marking: concepts, principles and safety signs
BS 5345 - Earthing for safe working
BS 5655 - Safety rules for the construction and installation of electric lifts
1.2 General
All installations under the contract shall be designed and constructed in a way that no hazards
can happen to the operators, the public or the installation itself, under normal operating
conditions or any fault in the transmission / distribution systems.
1.3 Safety Measures
1.3.1 General
It is a prime objective of ADWEA/ADDC/AADC to obtain electrical installations that offer a
maximum degree of safety for the operators and bystanders under all normal operating and fault
conditions. In particular, it must be impossible to unwillingly, i.e. without the use of tools, touch
live parts of the Switchgear, or perform operations that lead to arcing faults.
i. For mechanical protection of all external parts, a minimum of Protection Class IP 4X for
Switchgear is required, i.e. totally enclosed and inaccessible for parts of particles of a size
larger than 1 mm in diameter during normal operation, but no protection against water. All
high voltage carrying parts must have a minimum class of protection of IP 65, i.e. totally
protected against contact with live parts, and dust-and water.
ii. Should internal arcing occur, the release of pressure into the atmosphere, (if any), shall be
in such a way that personnel standing at a position for operating the Switchgear, will not
get injured. Furthermore, no part of the enclosure or any loose parts may fly off the
Switchgear in such an event, and no holes shall be created in the enclosure during arcing.
All earthing connections must remain operational during and after an arc fault.
iii. All interlocks, which prevent potentially dangerous mal-operations must be constructed
such that they cannot be bypassed easily, i.e. the operator must use tools, keys or force to
bypass them.
iv. The earthing switch must be able to be padlocked in the "EARTHED" position.

Safety and Quality
v. With the earthing switch in the "ON" position, it must be possible to safely exchange the
breaker element while the remaining Switchgear is live.
vi. Energy storing mechanism of breakers must be totally enclosed with the Switchgear in the
operating condition.
vii. The name or numbering of a Switchgear bay, which has been determined during the
design stage shall be permanent unchangeable marking.
viii. Switchgear bay markings shall be fixed in such a way that they are clearly readable from
each operation point.
ix. Switch position indicators shall be fixed in such a way that they are clearly readable from
each operation point.
x. Busbar markings shall be fixed in such a way that they are clearly readable from each
location of the busbar area.
xi. A provision to separate the earthing system for testing shall be considered in the design.
xii. The fixing points of mobile earthing and short-circuiting devices (IEC 61138) at
Switchgear bays, shall be arranged in such a way, that termination can be carried out
without danger to life. (For fenced Switchgear bays it should be possible to earth the
equipment before the Switchgear bay fence gate can be opened).
xiii. According to the substation size, properly dimensioned grounding and short-circuiting
devices to IEC 61138, shall be available in sufficient numbers. Additionally a voltage
tester shall be made available in accordance with IEC 61010, IEC 61243. The equipment
shall be kept neatly arranged at an easily accessible location.
xiv. A single-line diagram shall be fixed at a central location in the Switchgear hall and in the
control room.
xv. Lighting fixtures shall be designed in such a way that maintenance of the same can be
carried out without danger to life.
xvi. For security reasons, in cases of power supply outages, an emergency lighting with
appropriate power supply system is provided. The emergency lighting and power supply
system shall guarantee emergency lighting and power supply and safety lighting to mark
or illuminate the rescue ways. If the normal lighting system is restored, the emergency
lighting system shall automatically be switched off to the stand-by position.
xvii. Portable emergency lighting with automatic switching ON possibilities, if the charging
voltage fails, has to be arranged additionally at suitable locations.
xviii. Heaters in panels, etc, shall have low surface temperatures.
xix. Portable CO2 and Dry Chemical Type (typically 2 litre) fire extinguisher of suitable sizes
shall be placed and fixed in the Switchgear hall, building entrances, etc. away from the
place, where fire is expected. These extinguishers shall be provided at selected places in

Safety and Quality
sufficient numbers. Furthermore containers with fire-extinguishing blankets as well as

first-aid devices shall be considered.
xx. Electric shock treatment chart duly framed in a conspicuous position in the Switchgear
room.
xxi. Danger notice in English/Arabic language shall be fixed on each door of the Switchgear
hall.
1.4 Touch Protection

Protection against direct contact with live parts is mandatory for all electrical installations.
Minimum degrees of enclosure protection are specified in the relevant sections of respective
equipment specifications. Protection against indirect touch is covered in the Section for
Electrical Design Fundamentals.
1.4.1 Touch and Step Voltage

Impermissible touch and step voltages shall be avoided at any place within the installations.
These shall be determined by calculation and further proven by measurement. Calculations shall
be approved by ADWEA/ADDC/AADC prior to execution of the relevant part of the civil
works.
1.4.2 Earthing System

The design principles of the earthing systems are as follows:
The earthing systems of Substation and distribution station shall satisfy IEEE Std. 80-2000
Standard and shall be designed for the maximum design system fault current and time duration
of any voltage level in the installation.
In order to minimize the effect of seasonal variations of earth resistance and corrosion, all
grounding shall be designed for the worst conditions.
1.4.3 Lightning Protection

For lightning protection the following general features shall be provided and installed in
accordance with IEC 61024-1, 61312-3, 61663-1 and BS 6651 or equivalent standards.
Termination points shall be installed on the surface of all building roofs. No part of the roofs
shall be far away from the nearest horizontal protective conductor by more than 10 m.
Salient points of structures shall be incorporated. All metallic projections such as air
conditioning cabins, vent pipes, railings, gutters, steel constructions, antenna, etc. on or above
the surfaces of the roofs shall be connected to the above mentioned network, or shall be used as
part of the protective system.

Safety and Quality
1.4.4 General Fire Precautions

The following points shall be considered especially for the whole building of indoor Switchgear.
i. Each building shall be sub-divided into various fire zones. The fire barrier (membrane)
either in vertical or horizontal, such as a wall, door or floor assembly shall be designed
and constructed with a fire resistance rating of minimum 1 hr and 2 hrs for basements to
limit the spread of fire and also to restrict the movement of smoke.
ii. Emergency exit doors shall not be lockable. If doors are lockable, panic locks shall be
foreseen.
iii. Escaping ways (rescue ways and emergency exits) shall be clearly marked to facilitate
their recognition.
iv. Arc-preventing measures for auxiliary cables and high-voltage cables (screen/metallic
sheath grounding/bonding) (refer to IEC 60621-3) shall be applied.
1.4.5 Escape Passages

The minimum free height (clearance) of escape routes shall not be less than 2.2 m after
completion of all installations.
Passages and ways leading to exits and emergency exits shall be clearly marked by suitable
symbols and signs both in English and Arabic. Lighted emergency exit signs shall meet NFPA
requirements and shall be of the maintained (always ON with battery back-up) type. Distances
and locations should be foreseen as per Civil Defence requirements. All building and room doors
for electrical installations must be equipped with escape facilities.
1.4.6 Standards, Instructional Pamphlets and Safety Sign Boards

At suitable locations in manned electrical installations areas, the following shall be displayed or
fixed as signboards (size 58 cm x 40 cm):
 Regulations ‘Operation of power installations
 Regulations ‘Measures to be taken in the case of fire in and near electrical installations
 In remote-controlled Switchgear a label shall be fixed at the corresponding location with
the following wording: ‘At this location switching operations is allowed only with prior
instruction or agreement by ADWEA/ADDC/AADC”
 The instructional pamphlet: First aid for accidents due to electrical appliance’. Identical
notices shall be displayed or fixed at the Switchgear. On the notice, reference indications to
doctors and hospitals shall be shown
 Other signboards (samples attached in 01 AA-ANNEX 1) shall be fixed at suitable
locations.

Safety and Quality
1.4.7 Temperatures
In all installations, the surface temperatures of any accessible part, which is expected to be
touched in normal operation, must not exceed 70C.
The design has to be based on the allowable temperature rise as specified in the relevant
standards taking into account the prevailing maximum ambient temperatures as stated in the
General Design Fundamentals.
2 QUALITY ASSURANCE REQUIREMENTS
2.1 General
All Bidders/Contractors/Sub-contractors and manufacturers of equipment supplied under this
specification shall at the time of bidding and during the design/entire execution period of the
contract, be ISO 9001 or ISO 9000:2000 and ISO 14001 certified.
Furthermore, the Bidder/Bidder/Contractor shall exercise during the project all his internal
quality assurance procedures for which he has received the corresponding certification.
For all site works, the Bidder/Bidder/Contractor must establish in addition to his internal quality
assurance plan, a site quality assurance plan for approval by ADWEA/ADDC/AADC. The site
quality assurance plan shall cover the subjects of material receipt and testing, responsibilities
during construction and installation, supervision, countermeasures against faulty execution,
testing after installation as well as documentation of all the above.
Quality assurance plans shall meet requirements as specified in Standard Technical
Specification, 01 AA-ANNEX 1:
AA-Project Quality Plan - Project Quality Plan (Example)

All documents of any nature shall be clearly identified by reference or drawing numbers, and
revisions marked accordingly. The Bidder/Bidder/Contractor shall keep and regularly update a
record of all drawings submitted for approval, indicating the present status.
Further details concerning quality assurance are given in the general and special conditions of
contract, and qualitative technical requirements are stated in the sections on respective
equipment.
2.2 Contractors Responsibilities

All plant, materials and equipment to be supplied and all WORK(S) to be performed under
the CONTRACT shall be manufactured and executed in the manner set out in the
CONTRACT documents, and to the satisfaction of ADWEA/ADDC/AADC.
The acceptance, approval or rejection, of WORKS nor the absence of these, shall not be
construed as a liability on the part of ADWEA/ADDC/AADC. In any event that the

Safety and Quality
WORKS in question are found to be defective later on, the sole responsibility lies with the
Bidder/Contractor to remove, replace or repair the defect in accordance with
ADWEA/ADDC/AADC instruction. The inspection and testing performed by
ADWEA/ADDC/AADC shall not release the Bidder/Contractor from his obligation under
the CONTRACT, nor provide grounds for any extension of CONTRACT time.
The WORK(S) shall be executed by qualified, experienced and competent personnel who
shall undertake their work in a safe and proficient manner.
All materials, equipment and plant components shall be suitable for arid conditions and
tropicalised to resist deterioration due to the severe prevailing local conditions including
high day time temperatures, high humidity and salt laden winds. Such protection shall
include, but not be restricted to, extra coating of protective materials, robust and protective
packaging, etc.
2.3 Quality Assurance and Quality Control System
2.3.1 General
Bidder/Contractor shall be responsible to meet ADWEA/ADDC/AADC’s minimum
requirements for the Quality Assurance and Quality Control System. The Bidder/Contractor
including his sub-Bidder/Contractor and/or vendor shall ensure strict adherence to the following
requirements in the performance of WORK(S) under the CONTRACT.
2.3.2 Bidder/Contractor Quality System

The Bidder/Bidder/Contractor shall implement a Quality System appropriate to the project that
complies with ISO 9001:2000 or any other similar internationally recognized Quality
Management System Standard or Specification that is acceptable to ADWEA/ADDC/AADC.
The Bidder/Contractor shall remain ultimately responsible for the Quality of all material, plant
and equipment to be supplied, and all WORK(S) to be performed under the CONTRACT
including Sub-Bidder/Contractor’s and/or vendor’s.
2.3.3 Sub-Bidder/Contractor and/or Vendor Quality System

If any part of the CONTRACT is Sub-Contracted, the Sub-Bidder/Contractor and/or vendor shall
also implement a Quality System that complies with ISO 9001:2000 or any other similar
internationally recognized Quality Management System Standard or Specification that is
acceptable to ADWEA/ADDC/AADC, as appropriate for the sub-contracted work.

Safety and Quality
2.3.4 Quality System Processes

The Processes to be considered shall include all work activities from Tendering and Contract
Award to Completion of the CONTRACT. Activities such as; Contract Management, design
and engineering, material procurement, planning and scheduling, construction, progress
measurement, reporting, ‘As Built’ documentation, etc, shall all have properly documented
Procedures as necessary and as advised by ADWEA/ADDC/AADC/Engineer.
2.3.5 Third Party Registration

It is preferred that Bidder/Contractor and/or his sub-Bidder/Contractor shall have Third Party
Registration of their Quality System. The registration shall be from any Accredited Certifying
Body (for example BSI, BV, DNV, Lloyds, ABC, TUV, Vincotte etc.) who are themselves
accredited by a National Accreditation Authority to assess Quality System.
Where a Bidder/Contractor and /or his sub-Bidder/Contractor do not have Third Party
Registration, they shall demonstrate that they have a Quality System that complies with ISO
9001:2000.
2.3.6 Quality Documents to be submitted with Tender
2.3.6.1 General
The required QA/QC Documents submitted along with the tender shall be used by
ADWEA/ADDC/AADC to evaluate the Bidder/Contractor’s capability to deliver a quality
product or services that will satisfy the CONTRACT requirements.
2.3.6.2 Minimum Documents with the Tender

As a minimum the following shall be submitted along with the Tender:
a) If the Bidder/Contractor has Third Party Registration, a valid copy of ISO 9001: 2000
Certificate.
b) If the Bidder/Contractor is not certified to ISO 9001:2000, the Bidder/Contractor shall

submit evidence that an acceptable internationally recognized Quality Management System
Standard or Specification coherent with the CONTRACT scope of work is in operation.
This requirement can be fulfilled by submitting any of the following:
 Copies of System and Compliance Audit report with satisfactory result prepared by
ADWEA/ADDC/AADC/Engineer from another similar contract or project.
 A copy of Baseline Systems Audit Report on the Bidder/Contractor’s Quality System by

an accredited Certifying Body who carried out an Audit against ISO 9001:2000.

Safety and Quality
2.3.7 Quality Documents to be submitted after Tender Award
2.3.7.1 General
In the event of a successful tender or bid by the Bidder/Contractor, a project specific Project
Quality Plan (PQP) shall be prepared (refer to section 7.3) and submitted as per schedule set out
in CONTRACT documents, for ADWEA/ADDC/AADC/Engineer’s review and comments. The
PQP shall then be submitted to Head of QA/QC Department (or his nominated responsible
person) in ADWEA/ADDC/AADC for approval.
The approved PQP document shall form part of the CONTRACT. The PQP shall be the basis for
the whole Project Quality Management System implementation and shall be applied throughout
the full cycle of the CONTRACT.
All documents specified or listed in the PQP shall be collated or developed and submitted for
acceptance. Approval process shall follow the same approach as the PQP i.e. review by Engineer
and approval by ADWEA/ADDC/AADC. The same manner shall apply to sub-
Bidder/Contractor’s quality and work documents.
All documents, procedures, method statements, inspection and test plans, quality control plans,
etc that are listed in the approved Project Quality plan shall be prepared by the Bidder/Contractor
and approved by ADWEA/ADDC/AADC/Engineer. These documents are considered live
documents and if required, shall be subject to changes, revisions, amendments during the
progress or cycle of WORKS to meet requirements.
Additional documents, procedures, method statements, inspection and test plans, quality control
plans, etc that are not listed in the approved Project Quality plan but found to be required later on
during the execution of works shall be prepared by the Bidder/Contractor as advised by
ADWEA/ADDC/AADC/Engineer. The control and approval of which shall be in accordance
with the normal procedure.
Both Bidder/Contractor’S, Sub-Bidder/Contractor and/or Vendors quality document shall be

controlled and should follow a similar format as recommended in Appendix A – Project Quality
Plan Guidelines.
The Bidder/Contractor shall be responsible for any discrepancies, errors or omissions in the
documents supplied by him, whether such documents have been approved or not.
2.3.7.2 Approval of Documents

The approval or rejection of Quality Documents (nor the absence of approval or rejection), shall
not be construed as a liability in the part of ADWEA/ADDC/AADC. No WORKS shall
commence prior to approval of these documents specified or listed therein unless explicitly
permitted by ADWEA/ADDC/AADC in writing. Both Bidder/Contractor’s and sub-

Safety and Quality
Bidder/Contractor quality documents shall be controlled and shall follow a format acceptable to
ADWEA/ADDC/AADC.
The approval of revised document shall be as per original procedure and schedule as specified in
the CONTRACT or as advised ADWEA/ADDC/AADC/Engineer. The Bidder/Contractor shall
take necessary action to change as well all related document/s that are affected by the change /
revision to any document e.g. Project Quality Plan.
2.3.7.3 Project Quality Plan (PQP)

The Project Quality Plan shall consist of:
a) Index
b) Revision status, together with the control mechanism and a Distribution List. Distribution
shall be as per the CONTRACT but shall include the Head of QA/QC Department,
ADWEA/ADDC/AADC Projects Directorate.
c) Details of Bidder/Contractor’s procedures for preparing, reviewing, revising and re-

issuing the Projects Quality Plan during the CONTRACT shall be stated in the PQP.
d) Details on how the Bidder/Contractor’s corporate Quality System shall be applied and
implemented in the project, if applicable.
e) Detailed Scope of Work of the CONTRACT, together with a detailed description of all
Quality related aspects as applicable.
f) Identification of all main work activities and sub-activities to be controlled by the PQP.
g) Identification of activities that will be carried out by the sub-Bidder/Contractor/s.

Include details of sub-contractors Quality System and how it will be monitored and
controlled by the Bidder/Contractor.
h) Organizational structure specific to the CONTRACT identifying functions and job title of
all management and staff down to foreman level. Organizational structure shall establish
a detailed schedule of responsibilities for all key functions that will be utilized in the
project as shown in the organizational chart including responsibilities of the Management
Representative.
i) Lists of applicable documents, Work Instructions, Inspection and Test Plans, and/or
Method Statements, etc. The lists shall be considered as Controlled Documents and shall
be subject to controls set in the Bidder/Contractor Document Control Procedure (see
section 7.0 Documentation).
As a minimum this shall include :

Safety and Quality
1. List of Corporate Quality Systems Manuals, Procedures, Work Procedures, Work

Instructions, Method Statements, etc., with current revision status and issue date that
shall be used on the CONTRACT without revision.
2. List of Corporate Quality Systems Procedures, Work Procedures, Work Instructions,

Method Statements, etc., with current revision status and issue date that require revision
before they can meet the CONTRACT requirements, if any. Denote who is responsible
for revising the documentation and the date when it will be completed.
3. List of CONTRACT specific Work Procedures, Work Instructions, Inspection and Test
Plans, Method Statements, etc., by Bidder/Contractor required to be developed for the
CONTRACT. Denote who is responsible for revising the documentation and the date
when it will be completed.
4. List of CONTRACT specific Work Procedures, Work Instructions, and Method

Statements etc., by Sub-Bidder/Contractor for assigned work activities, including those to
be developed or revised.
5. List of forms and formats with unique numbers that will be used in Bidder/Contractor’s
Quality Management System.
6. List of applicable Quality Control Plans (QCP) and / or Inspection and Test Plans (ITP)
to be used in the project. These shall include :
a. List of Corporate Quality Control Plans or Inspection and test Plans with current
revision status and issue date that shall be used on the CONTRACT without revision,
if any.
b. List of Corporate Quality Control Plans or Inspection and Test Plans with current
revision status and issue date that require revision before they meet the CONTRACT
requirements. Denote who is responsible for revising the documentation and the date
when it shall be completed, if any.
c. List of CONTRACT specific Quality Control Plans or Inspection and Test Plans
required to be developed for the CONTRACT. Denote who is responsible for revising
the documentation and the date when is shall be completed.
d. List of CONTRACT specific Quality Control Plans or Inspection and Test Plans by
Sub-Bidder/Contractor for assigned work activities, including those to be developed
or revised.
j) Audit Execution Plan which shall include :
1. Audit plan and procedure on conduct of audits.

Safety and Quality
2. Internal Audit Schedule.

3. External Audit Schedule of Sub-Bidder/Contractor.
(Refer to section 9.0 Quality Assurance Auditing for details of Audit Execution Plan)
k) Where the services of a Third Party Certification is required by the CONTRACT, this
section of the Project Quality Plan shall :
1. Include details of the Third Party Certification Authority

2. Include details of the services that they will provide.
2.3.7.4 Presentations
The Bidder/Contractor shall make a presentation for clarifications of Document submissions or
proposals if requested by ADWEA/ADDC/AADC/Engineer. All necessary arrangements to
ensure proper and successful presentation shall be prepared by the Bidder/Contractor prior to the
event. Presentation activities shall form part of the scope of work of the Bidder/Contractor
including its sub-contractors and/or vendors.
2.3.8 Quality Management during the CONTRACT
2.3.8.1 General
General and specific quality matters shall be reported by the Bidder/Bidder/Contractor in the
CONTRACT Weekly/Fortnightly/Monthly reports. Example of these quality matters are
summary of test and inspection carried out on site, analysis of Non-conformance and corrective
actions, areas of concern or weakness identified in the Quality System, and others that will be
specified and requested by ADWEA/ADDC/AADC/Engineer.
2.3.8.2 Management Representative

The Bidder/Contractor shall nominate a Senior Manager (Management Representative) who
shall have defined responsibility for the implemented Quality System, in accordance with Clause
5.5.2 of ISO 9001:2000 and as laid out in the PQP.
2.3.9 QA/QC and Verification Personnel
2.3.9.1 General
The Bidder/Contractor shall assign sufficient Quality Assurance / Inspection (Quality Control)
and Verification Personnel to the CONTRACT to ensure that the Quality Management System,
Quality Assurance and Quality Control are effectively established, implemented and maintained
throughout the CONTRACT.

Safety and Quality
Critical requirements that must be followed to ensure compliance to our System Safety Rules.
These include the following;
 The Authorised Person issuing a Safety Document to a Contractor’s Competent Person
must ensure that their competency is valid and permits them to undertake the work.
Check items such as, the Safety Document they can receive, which equipment they can
work on or which type of works they can do, the location they are limited to, the Method
Statement, etc.
 The Authorised Person must clearly identify some important general precautions that the
Competent Person must apply while executing the work.
 The Authorised Person must ensure that the same Competent Person is not receiving
more than one Safety Document. He/She has to make certain that the previous open
Safety Document, if any, has been cleared by the Competent Person before issue of the
new Safety Document. It is the responsibility of the Competent Person to clear the
existing open Safety Document prior to receiving another one. He must ensure that
he/she is not in possession of two Safety Documents simultaneously.
 Safety Documents are not transferable under any circumstance. Competent Persons must
fulfil their responsibility once they have received a Safety Document in their name. If the
Competent Person has to change for some reasons, then there must be a new Safety
Document for the intended works and then only after the previous one is cancelled.
 Competent Persons must only carry out works that is stated in the Safety Document.
They must read the Safety Document, understand it and clarify any aspect they are unsure
about with the Authorised Persons.
 The Competent Person must be on site when ANY works under the Safety Document are
being carried out. If for any reason they must leave the site, keeping the Safety Document
open, they must inform the issuing Authorised Person.
 The Authorised Person is responsible for demarcation of the Safe working area.
2.3.9.2 QA Engineer
The Bidder/Contractor shall assign a QA Engineer at each construction site. There shall be
sufficient inspection personnel to cover all disciplines work and activities, all Sub-
Bidder/Contractor’s work and off site facilities. They shall be independent of the work being
performed and shall have no other duties or responsibilities, unless prior approval in writing is
granted by ADWEA/ADDC/AADC.

Safety and Quality
QA Engineers shall report to the QA Manager, corporate or projects and QC Inspector to the QA
Engineer. The duties and responsibilities of QA Engineers and QC Inspectors shall be
established and documented in the PQP.
2.3.9.3 Production Staff as QC

Where elements of Quality Control are part of the responsibilities of production staff and
workers, the Bidder/Contractor shall identify independent verification requirements and
document them in the PQP. Adequate resources shall be provided to these staff and workers and
their responsibilities shall be adequately documented in their job descriptions.
2.4 Quality Auditing
2.4.1 General
The Bidder/Contractor shall carry out Internal Audits of his Quality System and External Audits
of his Sub-Bidder/Contractor/s and/or vendors on a regular basis throughout the Project period.
Audits shall be carried out in accordance with a documented written Procedure duly reviewed
and approved by ADWEA/ADDC/AADC/Engineer.
2.4.2 Conduct of Audit/Audit Plan

An Audit Execution Plan shall be prepared in relation with the written Audit Procedure. The plan
shall be executed using the guidance of ISO 19011 series.
Qualifications of Bidder/Contractor’s External and Internal Auditors shall be established in the

Audit Plan and shall be acceptable to ADWEA/ADDC/AADC/Engineer. Auditors shall either be
a
 certified Quality Management System Lead Auditor who has passed a Lead Auditor
course registered with IRCA
 certified Internal Auditor who has passed an Internal Auditor course registered with
IRCA
The Audit Execution plan shall specify the procedure in the conduct of the audit and shall
include as a minimum:
1. Audit Objective
2. Scope of Audit
3. Audit Protocol identifying:

Safety and Quality
 Opening Meeting Agenda
 Type and Number of Documents to be reviewed
 Audit Timetable
 Auditing Method
 Procedure in Raising of NCR
 Type of NCR to be raised (Critical, Major, Minor, Observation)
 End of Day Meeting (EOD)
 Audit Closing Meeting
2.4.3 Audit Report

An audit report shall be prepared by the Bidder/Contractor to document the audit activities and
the result of the audit. The report as a minimum shall contain:
a) Front Cover with details of the Audit.

b) Narrative statements of findings and observations.
c) List Corrective Action Request (CAR) if any, stating clearly details of non-conformance
found, preventive actions to be taken to prevent recurrence and date of Completion of
Corrective action.
d) Log of CAR’s showing Follow up and Close out status.
e) Audit checklist used in the conduct of audit.
2.4.4 Audit Schedule

An Audit Schedule shall be prepared and included in the Audit Plan. The Schedule shall extend
throughout the periods from project pre-mobilization till de-mobilization. Specific audit dates
shall be informed to ADWEA/ADDC/AADC/Engineer at least one week in advance.
ADWEA/ADDC/AADC/Engineer shall be included on the distribution list for all

Bidder/Contractor’s Internal and External Audit Notifications and shall be invited to participate
in audits. ADWEA/ADDC/AADC/Engineer reserves the right to choose whether to attend or not
to attend the audit. If ADWEA/ADDC/AADC/Engineer decides to attend the audit, it also
reserves the right to join as an observer or a member of the audit team.

Safety and Quality
2.5 Third Party Inspection Agency (TPIA)

ADWEA/ADDC/AADC may utilise at its own cost the services of a Third Party Inspection
Agency (TPIA) for any inspection and testing requirement of materials at Bidder/Contractor'S,
SUB-Bidder/Contractor'S, VENDOR'S or any manufacturer's premises/ factory/laboratory.
Materials/equipments subject to inspection by Third Party Inspection Agency shall be listed by

ADWEA/ADDC/AADC on the attached data sheet.
The Third Party Inspection Agency (TPIA) appointed by ADWEA/ADDC/AADC shall be

entitled at all reasonable times during manufacture to inspect, examine and witness tests on the
Bidder/Contractor's, SUB-Bidder/Contractor's or VENDOR's or any manufacturer's premises, of
the materials and workmanship of all plant to be supplied under the CONTRACT. If part of the
said plant is being manufactured on some other premises, then the Bidder/Contractor shall obtain
for TPIA or his representatives permission to inspect, examine and test as if the said plant is
being manufactured at the Bidder/Contractor's premises. Such inspection, examination or testing
shall be at no extra cost to ADWEA/ADDC/AADC and shall not release the Bidder/Contractor
from any obligations under the CONTRACT.
In case the inspection/test carried out by ADWEA/ADDC/AADC/Engineer/TPIA reveal a non-

conformity/s to the CONTRACT Specification and/or drawings or any deficiency in the material
or equipment, this shall be notified to the Bidder/Contractor. The Bidder/Contractor shall take
immediate action to rectify the same without delay or cost to ADWEA/ADDC/AADC.
Subsequent to material approval, placing of the order and commencement of production, the
Third Party Inspection Agency shall carry out inspection of the ordered materials/ equipment to
ensure conformity to the approved Specifications. The scope of the inspection shall include for
but not be limited to the following:
- Examine the manufacturer’s production procedures, compliance and compatibility with the
relevant approved Standards, technical specifications and technical schedules.
- Inspect and ensure that production, Quality Control and Quality Assurance Procedures are
adopted and implemented correctly in accordance with the latest approved International
Standards in this field (ISO 9001, 9002 and 9003).
- Witness tests conducted by the manufacturer on representative samples to adequately reflect

a reasonable level of coverage of the whole order.
- Inspect and check quality of production, quantities, dimensions, dimensional tolerances,

thickness and type of corrosion protection system applied in the ordered
materials/equipment, visual inspection of meters to ensure absence of any defects,
satisfactory workmanship and finish, ensure that meters production is in accordance with the
approved Standards and Technical Specifications.

Safety and Quality
- Supervise Quality Control and Assurance checks/tests during manufacturing process.
- Review and approve production procedures and carry out approval tests as required in
accordance with the appropriate Standards.
- Check and verify test results of items related to the order.
- Review of all Mill Certificates and Material Test Reports.
- Witness of all mechanical acceptance tests carried out at the laboratories to ensure that the
samples conform to the requirements of the approved Specifications and applicable
Standards defined therein.
- Witness of routine tests, to be in accordance with approved Specifications.
- Continual review of the manufacturer's data book to ensure that it is being kept up to date and
that all relevant documentation is contained therein.
- Verify that all ordered materials have been produced by and originate from the manufacturers
premises.
- Inspect and approve marking, handling and packing of the order.
- Issue recommendation to release for shipment and endorse all shipping documents.
At the end of the complete inspection, the manufacturer Inspector shall issue a complete report
on the ordered materials/equipment confirming that the items are in accordance with the
approved Technical Specifications and Technical Schedules. The report shall also include all test
data and results performed at the manufacturer’s premises, shipment details and expected arrival
of the consignment at Abu Dhabi.
In the case of non-conformity, a non-conformity report shall be issued to the Bidder/Contractor

and a faxed copy sent to ADWEA/ADDC/AADC/ENGINEER. These reports shall include but
not be limited to the following:
i) Non-conformity description.
ii) Recommendations for immediate action.
iii) Recommendations for further inspections.

Safety and Quality
The cost of any re-inspections due to the non-conformity will be borne by the Bidder/Contractor.
As and when any plant or equipment shall have passed the tests referred to in this Specification
which involves Third Party Inspection Agency, a certificate to that effect shall be furnished in
writing by the manufacturer/Bidder/Contractor/SUB-Bidder/Contractor/ VENDOR and TPIA.
2.6 Inspection Measuring and Test Equipment
2.6.1 General
The Bidder/Contractor shall supply all inspection, measuring and test equipment required for
inspection and testing. All equipment shall be robust and suitable for the working environment.
The equipment shall be calibrated at the start of the CONTRACT and re-calibrated as required
by the Manufacturer, CONTRACT specification(s), international codes and standard or, job
conditions.
The Bidder/Contractor shall provide, control, calibrate and maintain the inspection, measuring
and test equipment suitable to demonstrate the conformance of materials with the specified
requirements. Equipment shall be used in a manner which ensures that the measurement
uncertainty is known and consistent with the required measurement capability.
The Bidder/Contractor shall establish and maintain documented procedures to control calibrate
and maintain inspection, measuring and test equipment in accordance with the relevant clause of
ISO 9001:2000
2.6.2 Calibration
All calibration shall be carried out against certified equipment having known valid relationship
to internationally or nationally recognized standards. Records shall be available for review by
ADWEA/ADDC/AADC/Engineer and shall be kept and maintained by Bidder/Contractor at
construction site/work location. Instruction on the use and maintenance of the equipment shall be
available at the Work Site.
Bidder/Contractor shall ensure proper and adequate equipment handling, preservation and
storage to maintain its accuracy and fitness.
Calibration interval of all inspection, measuring and testing equipment shall be specified by the
Bidder/Contractor in a documented procedure that is acceptable to
ADWEA/ADDC/AADC/Engineer.

Safety and Quality
3 HEALTH, SAFETY AND ENVIRONMENT (HSE) PLAN

HSE Plan shall meet requirements as described in:
01 TR-ANNEX 3 -
4 SAFETY SIGNS
The application of Safety Signs (enclosed in 01 AA-ANNEX 1) shall be as follows:
Sign Number Application Remarks
SIGNs-1 to 3 Any place at substations and/or switchyards,

like doors, fences, electrical apparatus, etc.
SIGN-4 At fenced areas where maintenance or other

works are in progress
SIGNs-5 to 10 At main entrance of substation and/or

switchyard areas or substation buildings.
SIGN-11 At each Diesel Generator or Fire Pump room

door
SIGN-12 At locations where pad locks have been used
SIGNs-13 and 14 In Battery rooms
SIGN-15 At exposed live parts in substation or

switchyard areas
SIGN-16 At Battery room door
SIGNs-17 and 18 At each access door to CO2 protected areas
SIGN-19 At CO2 portable equipment
SIGN-20 At Dry Powder portable equipment

Safety and Quality
5 TESTING LABORATORIES
Accredited Independent Testing Laboratories (IEC 17025, IEC 17020, EN 45004)

The below listed Accredited Independent Testing Laboratories are accepted by TRANSCO:
Name Country
KEMA * The Netherlands
EdF France
IPH Germany
PEHLA * Germany
FGH Germany
CESI * Italy
ASTA * U.K.
* Short-Circuit Liaison (STL) listed Member
6 MANUAL FOR GROUP LABOR ACCOMMONDATION

Group Labour Accommodation shall meet requirements as described in:
01 AAA-ANNEX 2 - Cabinet Decision N. (13) of 2009-09-09

Approving the General Standards Manual for Group
Labor Accommodation and Related Services

S-AAA-GEN-SQA (Safety &amp; Quality) (Rev.0-2015)

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GENERAL REQUIREMENTS

Safety and Quality

STANDARD TECHNICAL SPECIFICATIONS FOR ELECTRIC WORKS

SAFETY AND QUALITY

ADWEA/ADDC/AADC STANDARD : S-AAA-GEN-SQA