MArch ARC 585.

Wed 22nd February 4pm

500 words -
An executive summary of the overall project – its aims and its context.
Introduction to the combined report.

1500 words - Letter & Report

Assessment
10% Discourse and writing

750 Letter -
40% Critical awareness and discussion of:
- procurement / contract choice
Understanding of the procurement options available for a project like/similar to the one discussed

- Understanding of the implications of various forms of procurement on project cost

- An awareness of the differing roles and relationships of the architect

- Whole life cycle costing issues relevant to thesis project.

Awareness of issues related to strategic whole lifecycle costing

It is suggested that this should be prepared as advice to the client organisation identified for the
thesis project; possibly as a letter to the client with supporting documentation.

10% illustration of broad context of issues applicable to project to (1) demonstrate an

awareness/understanding along with (2) an awareness of their potential limitations and (3) possible
strategies to overcome them of the relevant professional & statutory issues:
- CDM (construction, design and management)
- climate emergency – we need to sequester carbon by converting the mudflats into salt marshes.
Using low-embodied carbon materials
- environmental risk -health and safety risk: manual handling of the asbestos pits

750 Report -
40% Critical awareness and discussion of a particular issue which is pertinent to the thesis project.
- How this particular issue will impact on design decisions.
- How it will influence the final design of the thesis project.

An awareness of how issues discussed relate to the wider context of professional practice.
2 pages (Into/Summary)
- project summary: aims
- climate emergency
- Thank you for commissioning DQ Architecture to deliver such a forward-thinking and delightful
scheme. I shall be the lead designer on the project–…
- stakeholders: funders, tenants, owner, partners, client
what does that look like. (Stated by HSExecutive) check presentation

1 page Project Scope

- phasing

1 page Procurement Routes (Contract Options)

- procurement QTC comparison
- contract comparison matrix (proving which is best for the project)
- risk allocation of the procurement route
- options: management hierarchy/ structure
- preferred contract option and why

2 page Project Cost

- mention how we’ll look at fixed pricing
- bench marking: space provision for benchmark cost (the area of accom’ and landscaping)
- precedents of project costs (look at BCIS the median values)
- indicative cost for scheme
Inletter “In addition to the estimated project build cost, RICS emphasise the importance of considering other
aspects that fall within their Life Cycle Costing methodology.
- mention in letter about the ‘whole life cost’ (QS responsibility) and how the QS shall do a cost plan
and other plan
- circular economy (reuse of materials) (see John’s email)
- delivery timetable (going to choose traditional)

1 page Project Risks (see risk register in presentation wed 1/25 QS)
dear x.. The initial site visit presented risks of which were highlighted in our early communications. The design
team is currently undertaking a morel extensive project risk assessment which I will forward to you as soon as
it has been finalised.
- Environmental: (i moisture, ground stability, incoming water from tide, uncontaminated soil but
asbestos pits are located on site, wildlife (badgers)
- Health and Safety: manual handling of the asbestos pits

4 pages Project’s Special Issue – building with nature

- BwN accreditation tool
- key Legislation
- biodiversity net gain – govn policy.
- precedent of its use maybe
-challenges addressed
-CDM – design risks health and safety risk of installing
-design opportunities
- How this particular issue will impact on design decisions.
- How it will influence the final design of the thesis project.

CDM (Construction Design and Management) (check toolkit cdm5 about principle designer doing
this)
- significant CDM issues?
88990 93110 93120 88990
Contents

Atelier AQ Location: Room 16.05

Team Meeting Minutes 7/2 Date: 7/2/23
No: 004 Time: tbc
Attendees
A.Q – Managing Director
P.B – Architect
D.L – Architectural Assistant

Purpose:
Discuss MPL Report

Agenda

1. Introduction……………...pg 1
2. Procurement routes
3. Project costing
4. Project risks
5. Project’s special issue

---------------------------------------------------------------------------------------------------------------------------------------

Introduction Post-it note at the

corner:
For Miss AQ’s
presentation in 1hr
(Executive Summary)

The project delivers an alternative approach to the Highland Council’s Inverness East Development Plan
by aiming to preserve peat land and oysters, and provide employment related mostly to coastal management. Some of the
jobs are the following: producing coir rolls, growing and planting wetland species, tending to the oysters and guiding
clutching groups. Located on site will also be a food market and a community centre for the local residents to enjoy. The
council’s development plan on the other hand is to completely industrialise and commercialise the east coast of Inverness
which the locals are protesting against. By procuring this project instead, Inverness is able to still utilise their east coast for
economic purposes without destroying the biodiversity, but rather increasing it. This shall be achieved by extending the
woodland; using coir rolls and the halosere process to create salt marshes and saltwater pools for oysters to inhabit. In
managing the population of the oysters some shall be harvested and sold at the market. The project’s environmentally
considerate scheme capitalises on the region’s natural wealth and provides local employment opportunities within blue
and green industries for displaced oil rig workers to transition into.

Strengthening Inverness’s community resilience is an underlying requisite in this project to ensure that they are able to
overcome their socio-economic issues. With an ageing population, youth out migration and employment openings said to
be few and far between, Inverness would need to exploit further their key regional opportunities to attract more people
into the city and increase the local economy. The Highland’s natural capital and blue economy are a couple of its key
geographical advantages that presents promising means towards a ‘Net Zero’ economy. Whilst researching Inverness
through the lens of Lenny Fletcher it became paramount to not leave behind employees from environmentally
unsustainable industries in Scotland’s path towards ‘Net Zero’. Lenny Fletcher was formerly employed by Shell in the mid-
1960s to work on their oil rigs when crude oil was found in the North Sea. Although oil extraction had reduced in the late
20th century, because of a global awareness of its harmful effect on the environment, Lenny consequently faced
redundancy. For there to be a ‘just transition’ towards a climate-sustainable and climate-resilient economy it needs to be
achieved in a way that is fair to both the people affected and the environment.

It is becoming common knowledge that the changes in the climate have detrimental consequences that are emerging more
frequently in the natural world today. In Scotland salt marshes, which occur on most of Scottish coast lines, are being
affected by this climate crisis. Currently the UK currently loses 100 hectares of salt marshes each year due to rising sea
levels and coastal erosion (Nature Scot, 2022). Thus, impacting the habitats of organisms, such as native oysters that live in
the shallow salt waters of salt marsh pools. Native oyster populations have declined by 95% in the UK since the mid-19 th
century (Native Oyster Network, n.d). If measures are not taken to prevent this, then Scotland will lose one of its natural
and highly effective sequesters of carbon (peat soil) and the organisms that facilitate the process. By converting the
mudflats at the project’s location into salt marshes carbon in the atmosphere can be stored, and in addition act as a
secondary barrier to coastal erosion due to predicted sea level rises and tidal flooding.

(Email to the design team)

To: team@atelieraq.com

Subject: Great News!

Attachments: Team Meeting Minutes 7/2

Good morning team!

I can finally confirm that we will be the principle designers commissioned by High Life Highland to work on their coastal
project in Inverness, Scotland.

We shall have a team’s meeting (7/2) to discuss the MPL Report. In the attachment, you will see the agenda for the
meeting which outlines the other areas to be discussed.

In the meeting I intend for us to evaluate the suitable procurement route for this project and understand the implications
of the project’s cost on the various forms of procurement. In addition, please have an awareness of the project’s risks, so
we can identify possible limitations and solutions, The project’s special issue is looking at how we will build within nature.
As we have already know there are approx. 900 species of living and non-living organisms on the site; therefore we need to
ensure construction complies with BwN Standards and government policies. CDM in regard to building within nature will
be addressed in the meeting as well.

Kind regards,

Antonia

Managing Director
Atelier AQ

(Stakeholders diagrammed)
(Project scope diagrammed)

- Phase 1: Relocate Longman Waste Management Facility to the east of the site. Construct the Coir Roll Factory.
Start forest expansion.
- Phase 2: Construct the Oyster and Land Management Facilities.
- Phase 3: Construct Community Centre

Procurement Routes

(Email to Claire - client)

To: Claire@Highlife-Highland.com

Subject: Procurement Recommendation

Dear Claire Bundaragon,

We are delighted to be appointed as the principle designer for this coastal development in West Seafield, Inverness. As
promised, the procurement route we recommend for the success of this project is expressed in the attached documents.

We believe the chosen contract reflects the aims and priorities that High Life Highland has, and allocates risk in a way that
feels appropriate to the project.

Please do not hesitate to contact us if you have any questions about the enclosed material before. Then again, any queries
you may have can be addressed at our next meeting where we will continue to discuss the contract and contractors.

Kind regards,

Antonia

Managing Director
Atelier AQ

(project priorities)

- Cost and Quality

- Quality of construction is vital to minimise undue building maintenance and repairs of which will increase future costs for
the client who are reliant on community-based funding and grants.
- The budget is limited to the grants, so keeping the cost within is essential
- Speed of construction is still important, but quality and cost are a priority

(Contract comparisons)

Triangle

(selecting the best contract)

JCT – Joint Contract Tribunal – is most widely used for contracts in the construction industry.
(JCT, 2017) - The Joint Contracts Tribunal Limited 2017 Practice Note – Deciding on the appropriate JCT contract 2016 Page 33

(contract comparison matrix)

Traditional

Design and Build

Construction Management

Management Contracting

(management structures)

(risk allocation of the procurement route)

(adding green element to contract)

- public bodies should ensure that their contracts specify how, and how often, any relevant environmental targets
will be measured. There should be a clear mechanism under the contract by which suppliers will be required to
report to the public body so that performance can be accurately and regularly assessed. It is good practice to
provide for an independent third party to corroborate the data submitted by the supplier to the public body and,
if necessary, allow for the public body to access this data so that it can interpret and check it itself, particularly in
the event of a dispute.
With JCT contracts, KPIs and incentives that entitle the contractor to additional payments on the basis of their
environmental performance and the performance of the works themselves could be incorporated in the contract
via a Schedule of Amendments.
Most forms of JCT Contracts also include a ‘sustainable development and environmental considerations’
supplemental provision that the parties are able to select as being applicable to the contract. This encourages the
contractor to suggest amendments to the works which will improve environmental performance. (Browne
 Jacobson, 2023)

- There are plenty of opportunities in construction contracts to add clauses dealing with sustainability and carbon
reduction. We should seize those opportunities and guide our clients towards making such clauses standard.
We should also be adapting to new, greener procurement methods and offering flexible contract strategies to
our clients.
And we don't have to start from scratch: there are a number of sources of green drafting which can furnish us
with specimen clauses, toolkits and general guidance on the principles and practice to be followed.
The Chancery Lane project
The Chancery Lane Project is the foremost organisation producing free, green drafting clauses and contract
drafting guidance for many types of different contracts, including construction contracts. The clauses it drafts are
each named after a child, as a reminder of why we are doing this.
The Project currently has 19 clauses for buildings and land (including property, construction, environment and
planning)
The clauses are not perfect and will have to be adapted and used carefully, but they are a very useful starting
point.
Francis' Clause - which requires the implementation of climate aligned waste management practices, including a
Site Waste Management Plan, encouraging minimising of waste, and encouraging contractors to suggest changes
to the works to reduce waste materials.
Tristan's Clause - which imposes a carbon budget.
(Trowers & Hamlins, 2023)

(preferred contract options)

Influencing factors
Time: Construction is sequential
Finance:
Design Control:
Nature of works: one-off
Client’s level of experience:
Specialist works

(pricing in contract)

Project Costing

References

https://www.brownejacobson.com/insights/construction-and-the-environment

https://www.trowers.com/insights/2021/november/climate-related-drafting-in-building-contracts-what-to-add

JCT. (2017) Deciding on the appropriate JCT contract 2016. London: Thomson Reuters.

lead designer responsibility (h&s email)

Claire’s responsibility as a client