OHSMS (ISO 45001:2018)

LEARNING ACTIVITY 4

Title The Stage 1 Audit Checklist

Task You are a team of auditors that work for an ESYD accredited 3rd Party Certification
Body (CPA). You have received an assessment application from a company based in
Cyprus called “Nicosia Institute of Technology (NIT)”. They are a further education
establishment that provides education and training in design and technology,
specifically relating to arts and crafts. The scope involves all kinds of ceramic work,
wood work and metal work. Consequently they have a number of workshops with
some potentially dangerous equipment that students use while fashioning their
course submissions. The facility is single site, and it operates as an independent
entity, although it is technically a faculty of University of Nicosia. It employs 15
teaching staff and a further 8 admin, support and management staff. It has a small
canteen which is operated by a contractor. Other contracted out services include
waste disposal, cleaning and buildings maintenance. They are pursuing ISO 45001
registration because the management want to set an example for the rest of the
University. They have actively been trying to enhance the OH&S system over the past
12 months to meet that standard. They now think they are ready and have submitted
their top level OHSMS documents for stage 1 review.

The Health & Safety representative has given you their Health & Safety Manual for
review. He has left you alone in his room for an hour and said he’ll be back later to
answer any questions you may have after reviewing the Manual. He suggests that the
Manual will give you a general feel for the organisation, and is a good place to start.
This seems a reasonable suggestion, so you agree. Your task is to review the manual
in the next hour and make some preliminary observations;

 Areas in the manual where there is evidence of conformance against the

criteria
o You should be able to reach some conclusions on the conformity to
ISO 45001 of the scope, the policy and the objectives
 Areas in the manual where there is clear or potential non-conformity
 Additional documentation you would request during your Stage 1 review to
enable you to clarify matters and make a decision whether to progress to
Stage 2
 Identify any practical/logistical issues you need to clarify that will help you
plan your more in depth Stage 2 audit

Composition Class will be separated into 3 groups. You have 1 hour to prepare your written output
and Time and submit it. Each group will have 10 minutes to present its work and 5 minutes to
defense on an open discussion with the rest of the class.

Output Presentation on a word document consistent with the 4 bullet points above. That is,
areas of conformance, areas of potential non-conformance, additional documents
and records that you would request at the Stage 1 Assessment (apart from the
Manual)

Please hand this sheet back to your tutor at the end of the exercise
 OHSMS (ISO 45001:2018)
LEARNING ACTIVITY 4

Review Your tutor will facilitate a review of the output of each group at the end of the
method session. Be prepared to explain and justify your answers

Please hand this sheet back to your tutor at the end of the exercise